Administrative Issues

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Administrative Issues

• Tom Bowen
• University of Colorado at Boulder
• George E. Brown, Jr.
• Network for Earthquake Engineering Simulation
• http//nees.colorado.edu

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Working Together - The CU-NEES Researcher
Relationship

• Making the most of our cooperative endeavor
• Consider 3 phases of engagement
• Pre-Proposal
• Workshop, website, technical documents, and
  direct contact
• Pre-Award/Pre-Test
• ESPCC, RPA, Test, Instrumentation, Data, and
  Safety Planning
• Test and Closeout
• Scheduling and budget management
• Data archiving
• Specimen disposal or recovery/shipping

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Pre-Proposal Phase

• We share the same goals, including
• Confidence in each other as experimentalists and
  professionals
• Comfort in working together
• Generating a proposal that is funded at the
  appropriate budget level to complete the test
  program

• What will help us get there
• Communication
• Communication
• Communication

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What CUNEES ES will do

• Maintain up-to-date site specifications,
  capabilities, and requirements on our web page.
• Provide accurate, timely and complete information
  to researchers
• Generate high resolution 3-D drawings of proposed
  test specimens from researcher sketches (Chris
  will say more later)
• Maintain a list of accommodations for visiting
  researchers and students that may be involved in
  long-term research at our laboratory
• Well answer the phone when you call and reply to
  your email when you write!

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What the Researcher can do

• Check Site Availability through NEESinc Website
  to assess the expected level of utilization of
  the desired site for the period under
  consideration.
• Review the CU NEES website (nees.colorado.edu)
  and contact the Operations Manager for
  pre-proposal planning and specific information
  about our facility, equipment and expertise.
• Consider your projects instrumentation and IT
  needs of experiment. Contact Site specialists to
  discuss specifics before submitting the proposal
  some special needs may require additional
  funding.
• Will any laboratory reaction structures or
  equipment require modification to perform your
  tests? Contact the Operations Manager to discuss.
  
• Specimen fabrication assistance? Special tools?
  Heavy or very large specimens?
• Hybrid control schemes and algorithms we
  anticipate unique programs, etc and welcome
  challenges, but prefer to begin work with you
  sooner rather than later.

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Abridged List of No-cost Services Available to
Researcher

• Assistance in proposal development
• Assistance in experiment planning and design
• Laboratory cost estimation
• Equipment and safety training
• Materials and test specimens receiving
• Equipment and test setup
• FHT system operation
• Tele-presence and tele-operation support
• Video conferencing support
• Data acquisition, and data quality assurance
• Assistance with data transfer to NEES data
  repository
• Office space
• Equipment and specimen storage for duration of
  experiment
• Space for specimen assembly
• Use of the concrete mixing and curing rooms
• Liaison services with local contractors

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Pre-Award Phase

• Proposal has been approved by NSF pending
  review by Equipment Site.
• ESPCC Review Process
• Proposal forwarded to ES with NSF comment and
  budget (modified by NSF?) and schedule
  established. Researcher has not received
  official notice yet.
• ES review will focus on schedule and test plan
  for functional integration into facility and
  operational timeline
• Acceptance by ES of proposal as written does not
  imply approval of your budget, schedule or scope
  of work nor an endorsement of your proposed
  research only that your plan does not violate
  lab policies and that the proposed tests are
  compatible with facility capabilities.
• It is the sole responsibility of the researcher
  to ensure an adequate budget and a viable test
  plan to complete your experiment (Please ask us
  to help before you submit your proposal!)

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Equipment Site Policy and Compliance Check
(ESPCC)
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Award Phase

• RPA Research Participation Agreement
• Engages research PI, ES, NEESinc, and PI and ES
  University Offices of Contracts and Grants. It is
  an official, legally binding contract.
• The details All provided by the researcher
• Test Plan
• Instrumentation plan
• Safety and risk management plan
• Data archiving plan
• Budget plan
• All things every experimentalist thinks about and
  plans for is put to paper and agreed upon because
  youre no longer working in your own lab.
• A very good tool to carefully define roles and
  responsibilities of researcher and ES
  respectively.
• Provides an opportunity to refine budget aspects
  (some costs may change faster than inflation
  since earlier estimates were done).

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RISK MANAGEMENT

• Not just about safety anymore!
• Requires a joint effort of the equipment site and
  project PI. Come visit us before your testing
  starts.
• Requires detailed testing plan prior to start of
  test specimen assembly.
• Requires a thorough knowledge of test environment
  and equipment limitations.
• Prudence, Patience, and Hope

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CALL or EMAIL US

• Victor Saouma, Director 303-492-1622
• Tom Bowen, Operations Manager 303-492-8538
• Robb Wallen, Instrumentation Engineer
  303-492-8036
• Gary Haussmann, Software Engineer 303-735-0302
• Mike Eck, Lab Foreman 303-735-0947
• Alisha Welch, Outreach Coordinator 303-735-0302
• Kent Polkinghorne, IT Manager 303-492-8221