UWMadison APBS Project Plan Activities

1
UW-Madison APBSProject Plan Activities

• June 30, 2004
• Prepared by
• Diane Haubner
• Madison APBS Project Manager

2
Table of Contents

• Background
• What Gaps Have We Found
• Go-Live Criteria

3
Background

• The purpose of this presentation is to share
• What UW-Madison is doing on the APBS project
• The factual representation of the impact of those
  activities

4
Background cont.

• IADS and Legacy payroll replaced with Lawson
• New system-wide HRIS department
• APBS project managed by System Administration
• Separate Madison project plan

5
Background cont.

• Responsibilities of the new Project Manager
• Develop an integrated project plan that would
  include all the tasks that Madison was required
  to do on the project and those tasks tangentially
  associated with the HR/PR system
• First, focus on tasks needed to get ready for
  System Test and coordinate individuals to
  complete the tasks on time.
• Manage UWPC staff involvement in additional APBS
  project plan tasks
• Document business gaps identified during the
  project plan development process and determine
  impact of those gaps
• Coordinate efforts to resolve gaps with other
  departments, with significant participation by
  DoIT
• Validate go-live pass/fail criteria against
  Madisons needs

6
Sample Stoplight Analysis with Subprojects
Testing
Training
Subprojects
Construction
Execution
Procedures
Planning
Validation
Conduct interviews
Assess Results
System Test
PositionFunding(UWPC)
System Introduction
Schedule training
Functional procedure validation
MUM(DoIT)
Work Breakdown Structure
Interfaces (DoIT)
Resolve discrepancies
Use Case Identification
Go- No/Go
UDDS
Madison Project Leads
Project Schedule
Use Case review with APBS
Reports(Unknown)
Division Lead Training
Implement functional procedures
KronosStudent PR(UWPC)
Use Case Sign off
Winstar/FNISIntl. Tax(UWPC)
End User Training
SFS Check Correction(UWPC)
Datawarehouse (APBS DoIT)
Payroll Interface (DoIT)
IAA/UDS(DoIT)
Security
New Hire Data Collection Process
Not started
Slippage needs attention
In process/on schedule
Critical will impact go-live unless
corrected
Complete
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Background cont.

• UW-Madison project organization

8
Background cont.

• DoIT Involvement In addition to already staffing
  the APBS project with full-time technical staff,
  DoIT is taking the lead on all technical gaps
  related to Madison.
• Hired a full-time project manager to coordinate,
  track and communicate activities with Madison PM
• Owns the interface design and development
  activities
• In process of enhancing IAA and Madison directory
  to meet data requirements
• Works with APBS to validate data sources and data
  access, and recommend solutions to meet gaps
• Participates with top management in the weekly
  Madison steering committee meetings

9
Gap Analysis
10
What Gaps Have We Found?

• Interfaces
• Process Re-Design
• Training
• Communication
• Reports/Data Access
• System Testing
• Go Live Preparation

11
Go Live Criteria
12
Go Live Criteria

• Functional Delegation Madison is currently
  negotiating with HRIS to finalize delegation of
  responsibilities between the new HRIS and the
  former UWPC. It is expected that HRIS will
  assume all responsibility for non-Madison
  campuses and some responsibility for UW-Madison
  processes. Final FTE and specific functions need
  to be agreed to.

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Go-Live Criteria

• Bare Minimum Requirements
• Critical test cases included in System Test
• Re-test critical functions that initially fail
  system test
• Fully test all functions still under development
• Data for interfaces and reports available and
  tested
• Separate Parallel Test of all functions after
  System Test
• Coordination and plan for transition from legacy
  to Lawson

14
Go-Live Criteria

• Additional issues to be resolved
• Issues such as resolution for multiple IDs, UDDS
  synchronization, security, fiscal year
  initialization, etc. will be resolved
• Fully documented and tested procedures will be
  available
• User Acceptance testing as a separate test after
  System Test
• Edit reports identified in System Test will be
  developed and tested

15
Questions?

• Who should you talk to prior to go-live?
• For HR, training and communication related
  questions, call Carla Raatz (5-6014)
• For Payroll and Benefit related questions, call
  Dick Laufenberg (2-2656)
• For data warehouse and interface questions, call
  Diane Haubner (2-6575 or dhaubner_at_bussvc.wisc.edu)