Occupational Health and Safety Management System

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Occupational Health and Safety Management System
OHSAS 18001 1999
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Contents

• What is a Management System?
• Drivers for implementing a Health and Safety
  Management System
• What is OHSAS 18001
• Implementation of OHSAS 18001
• Q A

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What is a Management System?
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Management Systems

• ISO 9001 Quality Management
• ISO 14001 Environmental Management
• ISO 27001 Information Security Management
• OHSAS 18001 Occupational Health and Safety
  Management
• Each designed to provide a systematic approach to
  undertaking business activities

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Management System Model

• Management systems are designed to be compatible,
  allowing organisation to implement any or all
  that fit their business needs as either stand
  alone or integrated systems.
• Based on the Deming model - Plan Do Check
  Act
• Comprising of five main elements
• Policy
• Planning
• Implementation and Operation
• Checking and Corrective Action
• Management Review
• And demonstrating a commitment to continual
  improvement

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Benefits of an Externally Verified Management
System

• External audits ensure that operational controls
  are maintained
• Reduced risk of accidents and financial losses
• Use of the BSI registered symbol
• Maintain legal compliance
• Drive continual improvement

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Development of Health and Safety Management
Systems

• 1991 HSG 65
• 1996 BS 8800
• 1999 OHSAS 18001
• 2000 Revitalising Health Safety
• 2004 BS 8800 (revised)
• 2005 OHSAS 18001 (revised)

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Document Set

• OHSAS 18001 1999 (Revised in 2005)
• Specification for occupational health and safety
  management systems
• OHSAS 18002 2000
• Guidelines for the implementation of OHSAS 18001

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Other Documents

• BS 8800 2004
• Guide to Occupational Health and Safety
  Management Systems
• HS(G) 65
• Successful Health and Safety Management

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Drivers

• Moral
• Legal
• Financial
• Corporate Governance
• Insurance
• Customers

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Moral

• 235 people killed in the U.K. last year in work
• related incidents
• 0.81 deaths per 100,000 workers
• 2.2 m people suffered from work related illness
• Employees working in SMEs are twice has likely to
  be seriously injured or killed

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Financial

• 39 million days lost per annum
• 30 million days lost due to work related illness
• 9 million due lost due to injury
• Cost to business 25 billion per annum
• Uninsured costs typically 10 x more than
  insurance costs.

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Corporate Governance

• Company Law Review
• Private companies gt500million t/o
• PLCs gt 50million t/o
• Fair and true Financial and Operating Report
• Information on risks and strategies

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Insurance

• Evidence of management of risk
• Reduction in liability
• All factors that effect insurance premiums

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• SOCRATES There is but one certain thing for
  Managers and Supervisors alike and that is NEVER
  HOPE FOR SAFETY.
• STELLIOS if you think safety is expensive try
  having an accident!!!

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OHSAS 18001
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The OHSAS 18001 Approach
Continual Improvement
Management Review
policy
Checking corrective action
Planning
Implementation operation
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HS (G ) 65
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The OHSAS 18001 Approach
Continual Improvement
Initial Review
Management Review
policy
Checking corrective action
Planning
Implementation operation
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The OHSAS 18001 Approach
Initial Review
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Status Review
Existing information, instructions allocated
resources
Status Review
Best practice/Guidance from Sector
Legislation Regulations
Policy
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The OHSAS 18001 Approach
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Requirements of OHSAS 18001

• Clause 4.2 OHS Policy
• The Policy should be appropriate to the
  organisations OHS risks
• Include a commitment to continual improvement
• Include a commitment to comply to legislation
• Be documented
• All employees be made aware of their individual
  obligations
• Be available to all interested parties
• Be reviewed for its appropriateness periodically

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We will achieve the best practice Standards of health and safety     As a minimum we will conduct our Operations to fully comply with all Statutory regulations concerning Health safety and welfare Typical policy courtesy of Freudenberg TP - Bill Akers This policy document is a statement of the companys responsibility to achieve the best Practice available for the Health and Safety standards that are required to give the company Statutory compliance with all current legislation And regulations within the EU and UK.  POLICY STATEMENT  As a reputable and caring company Freudenberg Technical Products will conduct its business to ensure the protection of its employees, customers, suppliers, contractors neighbours and the general public.   As a minimum we will conduct our operations to fully comply with all statutory regulations concerning health safety and welfare and this will be achieved by effective management and planning with the aim of continual improvement and this policy will be reviewed periodically. These issues will receive equal priority with all other forms of business and business planning Within the management function.   Training will be made available to all levels of management and key personnel to ensure they Understand their corporate and personal responsibilities for health safety and welfare.   All employees will be informed of   1)     The companys responsibility. 2)     Managers Supervisors responsibility 3)     Personal responsibilities both to themselves and others.   Signed___________________________ Health and Safety Manager
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      The Managing Director has the ultimate responsibility for all Health and Safety and he must ensure that adequate funds are available and that Health and Safety is given the same priority as all other business issues within Freudenberg Technical Products Policy continued ORGANISATIONAL DETAILS FOR HEALTH AND SAFETY   The managing director has the ultimate responsibility for all Health and Safety at work He will ensure that adequate funds are available and that there is an effective policy in place and that Health and Safety is monitored and given the same priority as any other part of the business.   He will ensure that all systems are implemented and that an effective policy is in place with all significant matters relating to Health and Safety been reported to the parent board.   Signed___________ Managing Director
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The OHSAS 18001 Approach
Initial Review
policy
Planning
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Requirements of OHSAS 18001

• Clause 4.3 Planning, the core of the 18001
  specification
• Hazard identification, risk assessment and risk
  control
• Agree methodology
• Identification of legal requirements
• Objective setting
• Development of Management programmes

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Initial Review - Hazard Universal Exports
Work activity Hazard Exposure Legal
Machine operator - Electricity - Noise - Moving parts - Fork Lift Trucks 20 people working in the factory 8 hours per day Max 60 min durations Management of Health Safety Regs Noise Regulations Electricity at Work Regulations Provision and Use of Work Equipment Regulations
Cleaning - Lone working - Slips trips (wet floors - Use of chemicals (fumes, mixing chemicals -adverse reactions etc) - Lifting Electricity Working at Height Contractors 10 Part time 2 hours/evening Management of Health Safety at Work Regulations Control of Substances Hazardous to Health (COSHH) Provision and Use of Work Equipment Regulations Manual Handling Regulations Both contractor and Client must consider together risk assessment and preventative and proactive steps to the work force, note Health and safety responsibilities are defined by the criminal law and cannot be passes on from one party to another by a contract.
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Computation of Risk
Likelihood
(1-3)
Lost time injury
3
1
2
(1-3)
4
Severity
6
2
Fatality
9
6
3
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Example Risk Level Estimator
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Initial Review Universal Exports
Work activity Hazard Exposure Legal Control measures risk priority
Machine operation - Electricity - Noise - Moving parts - Fork Lift Trucks 20 people working in the factory 8 hours per day Max 60 min durations Management Regs Noise Regs Electrical Regs Welfare Regs Hearing protection available Guards (fixed) Maintenance PAT Testing Trained operators Tolerable Priority 3 (low)

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(No Transcript)
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Lets say we have no controls in place for
contractors
Activity Hazard Exposure Legal Controls risk Intolerable
Cleaning - Lone working - Slips trips (wet floors - Use of chemicals (fumes, mixing chemicals -adverse reactions etc) - Lifting Electricity Working at Height Contractor 10 Part time - 2 hours / evening -Contract with supplier is prime legal driver COSHH PUWER none Intolerable Priority 1 Verify contractors risk assessment methods and safe systems of work. Both contractor and Client must consider together risk assessment and preventative and proactive steps to the work force Health and safety responsibilities are defined by criminal law and cannot be passes on from one party to another by a contract See Use of contractors on HSE web site

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Case study

• Health and safety responsibilities are defined by
  the criminal law and cannot be passes on from one
  party to another by a contract
• See Use of contractors on HSE web site.

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Example of a Control Measure
  Statement for Control of Contractors   POLICY
Objectives To ensure all contractors whilst
carrying out work for FTP take reasonable care
for their own safety as well as for the health
and safety of company employees and any other
persons who may be affected by their activities.
To ensure all contractors comply with the
company policies and procedures and with any
statutory provisions placed upon them or the
company.   Implementation All Contractors
must complete a permit to work before any work is
carried out on Site this must include HS
Policy, Insurance Policy, Method Statement, There
are NO exceptions to this rule under any
circumstances All contracts will include
obligations for health and safety full details
of these obligations will be available on
site. All contractors will be issued with an FTP
identification badge and informed of the contact
person who will be responsible for
implementation. All contractors will be issued
with a Contractors Handout when they arrive on
site. It will contain details of our
Environmental Health and Safety
Requirements.     REFERENCE DOCUMENTATION Health
and Safety at Work Act 1974 VA 145 13 076 Permit
to Work Procedure  
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The OHSAS 18001 Approach
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Requirements of OHSAS 18001

• Clause 4.4 Implementation and Operation
• Structure and responsibility
• Training, awareness, competence
• Consultation and communication
• Documentation, change control
• NB kept to the minimum required for
  effectiveness
• Operational control
• Emergency preparedness and response

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Implementation and Operation

• PPE
• Visitors
• First aid
• COSHH
• Lone working
• Permit to work
• Process training

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  We will encourage all Managers and Supervisors to take ownership of Health and Safety within there area Employees must take ownership of there work space and equipment Policy continued MANAGERS Each manager is responsible for the day-to-day safety of his work area and all employees under his control. To this end he will ensure that all employees fully understand the company Health and Safety Policy and that all company directives and procedures are fully complied with. The manager will ensure that his department has documented procedures for all Health and Safety and auditing standards..   a)     The provision and maintenance of safe plant and equipment and all safe systems of work. b)     The provision for safe storage handling and transportation of articles and substances. c)      The provision of information instruction training and supervision. d)     The provision of safe access and egress e)     The provision of a safe working environment f)      The provision of good welfare facilities. g)     The provision of First Aid and Occupational Health facilities h)      Ensure any new machinery either purchased or delivered complies with all existing Health and Safety legislation i)        Prior to going into production.   To assist in achieving these standards a full time Safety Manger will provide advice and resources to each of the business managers. Risk Assessments will be carried out on a 18 Month cycle except when the risk becomes intolerable or when a change in production is to be carried out Managers must ensure that the Safety Department is aware of all changes taking place that include any form or movement of machinery. Trained personnel must only carry out risk Assessments.
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Supervisors and Team Leaders Have the day-to-day responsibility for health and safety in their respective areas. Policy continued Supervisors and Team Leaders On a day-to-day basis the Supervisor or Team Leader have control of health safety and welfare within their respective areas.   They must be familiar with the companys Safety Policy and actively support the company on any Safety matters this will include attendance at monthly Safety meetings and the support of any Safety training that may be taking place.   Their specific responsibilities will include   1)     Ensuring that all machinery and equipment is safe and maintained as appropriate.   2)     Report all accidents near misses and dangerous occurrences and ensure that the required investigations are carried out     3)     Ensure that all employees under their control carryout their duties in a safe way at all times while at work.   4)     Maintain a good standard of housekeeping at all times     5)     Make recommendations to their business manager on matters regarding Health Safety and Welfare.  
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Safety Representatives hold a key role of being the employee representatives on matters relating to Health, Safety and Welfare Policy continued  Safety Representatives. Freudenberg Technical Products fully supports employee representation on health safety and welfare matters. The company views Safety Representatives as playing a key role in consultations with the employer and considers the Safety Representative to be one of the main links of any Health and Safety Committee.   In addition to this The Safety Representative shall promote Health and Safety to all employees and will have the following functions   1)     They will investigate complaints by an employee that relate to that employees Health Safety and Welfare.  2)     They will make representations to the employer on matters regarding Health Safety and Welfare. 3)     They will make representations to the employer on general matters that may have Health and Safety Concerns. 4)     Carryout inspections of the workplace and document in accordance with company procedures. 5)     Represent all employees in consultation with officers and inspectors of the Health and Safety Executive or any other enforcing authority.  6)     Receive any instructions or information from officers or inspectors affecting the employees health safety and welfare.   Safety Representatives should receive training to give them the skill and knowledge that will allow them to fulfil their obligations. Safety Representatives names should be included in any Inductions given to new employees.
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   Employees. It is Freudenberg Technical Products policy that all employees shall fully comply with all legislation and any Specific safety instructions or safety procedures this forms part of their conditions of employment.  Policy continued Employees. All employees have a Legal Duty while at work TO   1)     Take responsibility for their own and that of others Health and Safety and except responsibility for all of there acts or omissions whilst in the place of work.     Co-Operate with their employer at all times enabling the employer to comply with all duties and requirements that may be placed upon them.     3)     Report to the Supervisor or Manager any faults in plant machinery and equipment or indeed any dangerous situation.     4)     Not interfere with or misuse anything that belongs to the company that is in the best interests of Health and Safety     5)     Comply with all Health and Safety Instructions given to them by any person in authority.   Reporting of Faults and Dangerous Situations.   Every employee has a legal duty to report to there Team Leader or Supervisor any faults to any plant or equipment. If the response they receive is not satisfactory then they should contact the Health and Safety Department.
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The Formalised System

• Paper or electronic
• Stand-alone or integrated
• Typical structure includes
• Policy
• Procedures
• Processes
• Associated documents/records
• e.g. Accident records, completed risk
  assessments
• (COSHH, Fire, DSE)

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OHSMS Documentation
Policy
Policy, Scope
Level 1
Procedures
Describes processes who, what, when, where
Level 2
Work Instructions, checklists, forms,
Level 3
Describes how tasks and specific activities are
done
Provides objective Evidence of compliance to OHS
requirements clause 4.5
Level 4
Records
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The OHSAS 18001 Approach
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Requirements of OHSAS 18001

• Clause 4.5 Checking and corrective action
• Performance measuring and monitoring
• Accident, incident, non-conformance and
  corrective and preventive actions
• Records and records management
• Audits

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Monitoring and Measurement

• Proactive
• Internal Audits
• Objective achievement
• Training effectiveness
• Staff attitudes
• Health surveillance
• Exposure levels
• Use of PPE

• Reactive
• Unsafe acts
• Near misses
• Accidents
• Sickness absence
• Complaints
• Regulatory Issues

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The OHSAS 18001 Approach
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Requirements of OHSAS 18001

• Clause 4.6 Management Review
• The periodic review of the management system
• The results of Internal Audits
• Changes to the OHSMS
• Incident/accident reporting and outcomes
• New/changes to legislation
• New/changes to processes
• Objectives and policy
• Consider changes to the organisation, are our
  objectives still relevant.

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Management Review
Inputs What
needs to change? Outputs
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Route to Registration
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Registration Process
Introductory visit- gap analysis. Conducted
early on in the project. Identifies areas that
are OK and which areas need more work.
PHASE ONE Desk top review
Address non-conformances
PHASE TWO Implementation audit
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Certification Benefits

• External audits ensure that operational controls
  are maintained
• Reduced risk of accidents/incidents and financial
  losses
• Use of the BSI Registered symbol
• Maintain legal compliance
• Drive Continual Improvement

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Questions?