FUN Presentation The Grounds Work Plan

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FUN PresentationThe Grounds Work Plan Who We
Are

• John Lawter
• Director, Grounds Waste Management Systems

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Grounds Maintenance Work Plans

• We began to develop the work plans in 1997
• We needed to determine what we were maintaining
• We needed to develop uniform maintenance
  standards across campus
• We needed to have a way to compare what we were
  doing with industry standards

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Three major components of the work plan

• Campus Land Use Inventory
• Prioritization of the Campus Landscape
• Industry Time Standards

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The Campus Land Use Inventory

• We track 14 different land uses on campus
• The quantity of each land use has been determined
  in square feet
• Land use maps have been developed for
• Six Horticultural Zones
• Family Housing
• Outlying Areas
• The Presidents Residence and Inglis House

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Inventory Map
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Facts about the campus landscape

• We maintain 12,251,812 SF of turf
• If you were to mow this in a straight line using
  a standard push mower you would travel 1,160
  miles or from Ann Arbor to Tampa, Florida
• We maintain 171,357 SF of annual and perennial
  beds
• Equal to 11 football fields
• We maintain 3,755,638 SF of sidewalk, plaza, and
  specialty paving
• You could build an 8 foot wide sidewalk from Ann
  Arbor to Saginaw with this amount of paving

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Prioritization of the Campus Landscape

• The Campus is divided into three levels of
  maintenance
• Priority One
• Priority One is the highest level of
  maintenance
• Priority Two
• Priority Two is a standard level of maintenance
• Priority Three
• Priority Three is a low level of maintenance

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Priority Zones
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Industry Time Standards

• We use industry time standards developed by the
  Professional Grounds Management Society
• Example
• PGMS says it should take 6 minutes per 1000 SF to
  mow a lawn with a push mower
• Given this we would estimate it taking 1225 labor
  hours to mow our lawn to Tampa

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Combining the three components

• The actual square footage of a land use is
  determined by the inventory
• This number is multiplied by a time standard from
  PGMS which gives us the estimated time to perform
  the task once (one frequency)
• The number is multiplied by the number of
  frequencies per month to give us the labor hours
  needed to perform this task each month

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Maintenance Estimating Worksheet

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What does the resulting information tell us?

• The resulting labor hours needed to maintain an
  area allows us to determine staffing levels,
  budgets, and resource allocation
• The PGMS time standards allow us to benchmark our
  performance with national standards
• The Work Codes used on Time Cards allows us to
  track the various maintenance tasks

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The Work Plans

• The information from our calculations is compiled
  into work plans
• A work plan has been developed or is being
  developed for each maintenance specialty
• The work plans give a model for planning the
  work necessary to achieve the maintenance
  standards of an area

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The Work Plans.

• Help us to have consistent standards across
  campus
• Are used to develop SLAs with customers
• Allow us to track our costs and prioritize where
  we spend our time
• Allow us to deal with a changing campus
• Allow us to manage difficult financial times

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Questions?