Cod Hands-on

1
Session 24

• Cod Hands-on
• Barbara Davis
• Wood Mason

2
What Does a Pro Need to Know

• Research/Resolve edit code rejects
• Access reports
• FAAs perspective on cash management
• Create new awards

3
Research/Resolve Rejects

• Why is it important to fix edit code rejects?
• More efficient processing
• Avoid hitting duplicate rejects
• Better cash flow
• Easier reconciliation
• Where do I find a list of rejects and how to fix
  them?

4
Two Reject Research Methods

• Date range batch level rejects
• Edit 97
• Searching by specific student
• Student history
• Edit 24

5
(No Transcript)
6
(No Transcript)
7
Filter For Rejects by Program
8
(No Transcript)
9
(No Transcript)
10
COD Student History
11
Repeated Rejects
12
Lets Look at the CPS Data
13
Summary of Batch Level Edit Reject Research

• Select Batch Menu
• Enter in date range search
• Click on batch
• Filter by program/status
• Click on word reject
• Refer to student record
• Correct either award or disbursement

14
Summary of Student level Edit Reject Research

• Select Batch Menu
• Enter in SSN and award year or choose all
• Review history to see when rejects first started
  occurring
• Click on word reject
• Correct either award,disbursement or identifiers

15
Pro Practice Time

• Log into COD
• Choose batch menu
• Perform SSN search
• Research and resolve a specific reject code
• Or
• Cod CBT

16
Accessing COD Reports

• Services tab
• Same log in ID as COD
• Separate database
• Can have both COD and reports open at same time
• Must log off each separately
• Use the CBT Grants Reports
• Accessing reports on the web

17
Pro Practice Time

• Practice by logging in and looking at a POP or
  verification report for your school
• Or continue with the Grants report CBT to
  explore all reports available Pell, ACG and
  SMART

18
Cash Management

• Whats an FAA supposed to do??
• Check Cash screens to see if funds have been
  drawn to support disbursements
• Read only view in GAPS

19
Funding Information
20
Cash Activity
21
Gaps Award Activity Report
22
Yearly Totals
23
Viewing Cash No Drawdown
24
Pro Practice Time

• Log on to COD and visit your schools cash screens
• What was your initial CFL for 0708 CFL?
• Are you currently substantiated for all programs?
• COD CBT lesson

25
Creating New Awards

• New awardee or already established on COD
• Click create new award
• Award ID and Award number
• ACG and SMART grant
• Creating Disbursements
• What if I already have an award for that year on
  file?

26
(No Transcript)
27
(No Transcript)
28
875968775A08001587001
29
New Grant Functionality!
From the Create Disbursement screen, enter the
disbursement information for the first
disbursement then click the continue button to
create additional disbursements. Finally click
submit.
30
COD CBT Lesson

• Updating and Creating Records
• Pages 1-17

31
Pro Practice time

• Use your log in and password to access COD
• Or.
• COD CBT Updating and creating records lesson
• page 18-23
• Or
• COD CBT

32
Contact Information

• We appreciate your feedback and comments. We can
  be reached at
• Barbara.davis_at_ed.gov
• Wood.mason_at_ed.gov