Update for the Senior Financial Group

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• Update for the Senior Financial Group
• November 21, 2006

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Background

• e-Procurement is a supply management best
  practice, designed to improve the ordering
  experience for users and to assist in supply base
  consolidation for savings and efficiencies.
• SciQuest is an e-Procurement module targeted to
  address the needs of higher education.
• SciQuest has been deployed successfully at over
  50 universities including Penn, Yale, Notre Dame
  and the University of Arizona.
• In April 2006 we assembled a cross-functional
  team from CALS, Campus Life, Chemistry, UBSC and
  the Vet School to review the delivered SciQuest
  product and identify any necessary
  customizations.
• During the summer we conducted user acceptance
  testing, developed training materials, and
  enabled a group of preferred suppliers.

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Current State

• We went live on October 23 with a group of
  pilot users from 5 BSCs and a group of
  departments they support.
• The pilot users have issued 213 purchase orders,
  with an average order size of 354, totaling
  75,461.
• We have 98 suppliers 15 are enabled with
  punch-out catalogs and 10 with hosted catalogs.
• Consistent with having a pilot program we are
  identifying any system or procedural issues and
  developing corrective action.

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Test Drive
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Proposed Balance of Implementation Plan

• Continue roll-out to initial pilot users to
  identify and correct any systems issues.
• During pilot roll-out, the 5 pilot BSCs will
  work in tandem with Purchasing to document e-SHOP
  procedures within the BSCs.
• Once all systems issues have been corrected and
  BSC procedures are finalized, we will plan an
  open registration process to allow all faculty
  and staff to register. This will include both
  Pcard and non-Pcard holders. Estimated timing
  Q2/Q3 2007.

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Addendum - Workflow
Orders lt500 User has a Pcard
Orders gt500 and/or User does not have a Pcard
Authorized Cornell user enters SciQuest site and
places order
Order routes directly to supplier
Business Service Center approves or denies, based
on individual departmental Service Package
Agreements specifying transaction authority, and
places on a BSC Pcard
Authorized Cornell user enters SciQuest site and
places order
Order routes directly to supplier
In the event the requisition is not appropriate
for a Pcard the BSC will route the requisition to
Purchasing for handling
SciQuest will provide an option of users with or
without Pcards. This could assist a long term
strategy to reduce the number of Pcard users