East County Justice Center

1
East County Justice Center

• Board Briefing
• June 24, 2008

Purpose
Discuss options which address space needs and
budget
2
Original Project

• Program Plan
• 4 courtrooms (expand to 6 in future)
• DA and Bldg Security
• MCSO (Hansen bldg replacement)
• City of Gresham Police
• IT Disaster Recovery site (shell space only)
• Project funded through the sales of disposition
  properties, i.e. no debt

3
Program Options Budget

• Two options have been identified for this
  briefing
• Common assumptions
• Funding
• Approaches

4
Assumptions

• We cannot sacrifice quality and durability to cut
  construction costs
• We cannot cut space beyond what is truly needed
  to be functional
• We must provide the needed court space
• The Hansen Bldg. cannot be renovated economically
• LEED Silver is a mandate
• Gresham Police space must be budget neutral
• We cannot consider structured parking (cost)

5
Project Costs

• Projected construction costs are based on
  comparable projects they are not cost
  estimates (which requires a bldg. design)
• Projected costs were agreed upon by architect,
  contractor, cost estimator, and FPM
• Springfield, OR Justice Center was selected as
  the best comp June 2007 bid was 215/sf
• Escalated by 7.5 to mid-2009 240/sf
• A contingency of 10 is included in all options

6
Project Costs (cont.)

• Site Acquisition 5.4 million
• Assumes woodshop property acquired
• Site Costs 2.0 million
• Includes parking, landscape, hardscape, demo,
  utilities, etc.
• Soft Costs 5.0 million
• Includes a long list of items including
  professional fees, land use and regulatory costs,
  LEED certification, studies land survey,
  project management, FFE, Percent for the Arts,
  etc.

7
Option 1 Courts Gresham

• 2 court sets with DA bldg. security
• Gresham Police in future Courtroom
• MCSO at Yeon
• No IT space
• Projected cost 26.3 million

8
Option 2 Courts, Gresham, MCSO (split
ECJC/Yeon)

• 2 Court sets with DA bldg. security
• Gresham Police in future Courtroom
• MCSO in future Courtroom and Yeon (high parking
  and large space uses at Yeon)
• No IT space
• Projected cost 27.5 million

9
Issues for both Options

• City of Gresham and/or MCSO occupy future
  Courtroom space at ECJC requires future
  replacement space
• Lose benefits between Sheriffs Office and City
  of Gresham Police sharing space
• Uncertain cost for probable seismic upgrade to
  Yeon Annex (est. 350k to 500k)
• Relocate Yeon Annex functions
• Relocate DCS Directors office
• Relocate Land Use Planning and Surveyor to 8000
  sq. ft. modular building on the Yeon site.
• IT space not in these options

10
Funding Sources

• Current -
• Edgefield South 9.5 million
• Sale closed
• Edgefield North 5.6 million 15.1 million
• Projected closing July 2008
• Gresham 2.0 million 17.1 million
• Assumes no change in commitment
• 242nd Vacation 1.6 million 18.7 million
• Pending approval by Troutdale
• Hansen Bldg. 3.5 million 22.2 million
• New appraisal in progress

11
Budget Summary

• Net identified revenue - 22.2 million (includes
  242nd Ave Vacation - 1.6 million)
• Budget shortfall 4.1 million to 5.3 million
  based on presented options
• Project revenue possibilities
• Further property sales
• Borrowing
• One-time-only

12
Schedule

• June/July 2008
• Work with Partners to program space based on
  final direction
• Produce Pre-Design Project budget estimate based
  on final programming
• Early August 2008
• BCC Approval of Revised Project Plan (FAC-1)

13
Things to consider

• Timeframe for Courtroom(s) needs
• MCSO and City of Gresham impacts to operations
• Multiple and future move scenarios carry risk
• Life cycle costs vs. upfront Capital costs
• County financial situation

14
Which Options Should We Develop?

• Of the options presented, option 2 is the most
  promising
• Other thoughts or options to explore?