New and Future Reporting Requirements to NSLDS

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New and Future Reporting Requirements to NSLDS

• Ron Bennett
• Director, Systems Integration Division
• January 2009

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Purpose

• New changes to Perkins loan reporting to NSLDS
• Data Quality of loan reporting
• Future plans for business process reengineering

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Perkins Reporting byAward Year Loans

• Separate reporting of Perkins Loans required with
  loans made for any payment period that is part of
  the 2008-09 award year.
• Loans must be submitted as separate distinct.
• Loans for prior award years may be reported as
  they have in the past (bundled as one or separate
  for each award year).

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Reporting Award Year Loans

• Report academic level at time of first
  disbursement of loan for award year.
• Undergraduate - Grade Levels 1 through 5
• Graduate/Professional Levels A, B, C, D, or G
• Changes in the following DPI fields
• Amount of Loan (Field Code 261)
• Amount of Disbursement (Field Code 267)
• Date of First Disbursement (Field Code 225)
• Student Academic Level (Field Code 270)
• Amount of Outstanding Principal Balance (Field
  Code 284)

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NSLDS Communication

• www.IFAP.ed.gov
• Processing Resources
• NSLDS Reference Materials
• Details explained in Perkins Technical Updates
• PK-2007-02
• PK-2008-02
• PK-2008-04
• PK-2008-05 (new loan limits)

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Student Academic Level Errors

• Student Academic Level (Field Code 270)
• Not yet reported correctly by some servicers
• Errors increasing rather than corrected and
  closed
• Error Code 1437 Academic level is required
• Errors that remain open
• OCT 45,334
• NOV 33,735
• DEC 11,048
• JAN 5,898
• Total 96,015 distinct students that have not
  loaded or updated since October

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Perkins vs. FFEL

• 2007 Statistics
• Overall edit pass rate
• Perkins over 97
• FFEL over 99
• Open Loans
• Perkins - 3.3 million
• FFEL - 59.3 million

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Future Reporting Considerations

• Develop process improvement recommendations and
  define data standards that will be exchanged
  between Federal Student Aid and its partners
  throughout the financial aid lifecycle for across
  all Programs.

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Proposed Business Process Improvements

• Goals
• Streamline business processes for Federal Student
  Aid and the Community
• Eliminate current process weaknesses across the
  financial aid lifecycle
• Incorporate target state initiatives and concepts
  into business processes
• Resolve information/data deficiencies

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Proposed Data Standards

• Goals
• Eliminate duplicative reporting through
  collection of the right data from the right data
  provider at the right time
• Collect data based on business needs
• Establish in the XML Registry and Repository (XML
  RR) a common definition for data attributes that
  Federal Student Aid and the Community exchange

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Benefits to Federal Student Aid and Partners

• Improved accuracy and consistency of information
• Reduced redundancy of information and processes
• Improved timeliness of information
• Improved completeness and accessibility of
  information
• Improved ability to synthesize, report on and
  analyze information
• Streamlined data collection and integrated
  end-to-end processes

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Benefits to Students and Parents

• Single integrated view of student information
• Improved security of individual information
  through reduced reliance on the Social Security
  Number
• Information quality

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Current Projects

• Re-engineering NSLDS
• Business Process Analysis of FFEL reporting and
  standards
• Future analysis efforts
• Enrollment Reporting
• Perkins Loan Reporting

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FFEL Data Standards Phased Approach

• The FFEL Data Standards project consists of 3
• phases
• Phase I - Internal Analysis with Federal Student
  Aid and Department of Education Business Owners
• Phase II External Analysis with the FFEL
  Community of Interest
• Phase III Modify/Add Data Standards through
  Postsecondary Education Standards Council (PESC)
  Change Control Board

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Phase II FFEL Community Representatives

• 6 Federal Student Aid representatives
• 21 FFEL Community representatives
• Experience for workgroup

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Phase II External Workgroup Activities

• The external workgroup reviewed data elements
  previously vetted with internal stakeholders
  during Phase I to support the FFEL financial aid
  lifecycle.
• The external workgroup specifically analyzes
• Data element names
• Data element definitions
• Data element usage, field length and type
• The external workgroup members determined whether
  some elements are duplicative or unnecessary

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Phase II Progress

• The External Workgroup reviewed over 150 data
  elements from current reporting standards (e.g.,
  assignment, NSLDS reporting) and new data
  elements that cover a wide range of data (e.g.,
  claims, reinsurance, assignment, collections) to
  meet Federal Student Aids business needs.
• Approved data elements 98
• Removed/aligned/consolidated data elements 55

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Phase II Communications Plan to the FFEL
Community

• A Communication Sub-Committee was responsible for
  developing and approving a monthly update to the
  FFEL community.
• Updates on project progress are provided through
  a link on the Financial Partners Portal
  (http//www.fp.ed.gov/PORTALSWebApp/fp/FFELDataSta
  ndProj.jsp).
• NCHELP, NASFAA and COHEAO provide the monthly
  communication to their respective listservs.
• A dedicated email address (DataStrategy_at_ed.gov)
  has been established for community comments and
  questions.

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Phase III PESC Change Control Board
FSA Enterprise Data Management Team working with
the PESC CCB to update XML Registry and
Repository with proposed standards changes and
new data elements. Expected to be complete by
9/30/2009
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Future Business Process Analysis Projects

• Enrollment Reporting
• Documented As-Is process in FY 2008
• Anticipate focus groups and analysis for to-be
  state anticipated in FY 2009/2010
• Perkins Reporting
• Documented As-Is process in FY 2010
• Anticipate focus groups and analysis for to-be
  state in FY 2010/2011

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We appreciate your feedback and comments

• Community Inquiries regarding
• FFEL Data Standards Project Email-
  DataStrategy_at_ed.gov
• Future Perkins Reporting Email-
  ron.bennett_at_ed.gov
• Current NSLDS Perkins Reporting Email-
  brenda.ware_at_ed.gov