Committee on Information Technology

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Committee on Information Technology

• February 28, 2008

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Agenda

• Approval of minutes
• CIO Report
• COIT Directors Report
• Performance Subcommittee Update
• Architecture Subcommittee Update
• Budget Planning Subcommittee Update
• Public Comment

3
CIO Report

• Green ICT
• Connected Urban Development Conference
• Executive Directive 08-01
• Technology Innovation
• Business Intelligence Technology
• IT management Report Update
• City/Local 21 Committee Update

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Connected Urban Development Pilots

• Amsterdam
• Personalizing Public Transportation
• Smart Working Smart Offices (20-40)
• Smart Working Municipal Buildings (Pilot 5)
• Seoul
• Personal Travel Assistant (also car)
• Road Pricing
• Connected Public Transportation
• San Francisco
• Connected Public Transportation
• Citizens Carbon Footprint
• Green IT

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Smart Transportation Example Connected Bus
Source IBSG
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Green Technology Executive Order

• Electronic Product Environmental Assessment Tool
  (EPEAT) purchasing.
• For all ICT equipment not currently covered by
  EPEAT, propose standards.
• Develop a framework for considering the
  environmental impacts of new technology projects.
  

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Green Technology Executive Order

• Centralized power management system pilot project
  Report results develop policy.
• Create centralized and backup data center.
• Paper reduction pilot.
• Develop an energy consumption baseline.
• Adopt a standard for life cycle management and
  asset tracking

8

Microsoft Business Intelligence Solutions State
and Local Government City County of San
Francisco Business Intelligence

February 27, 2008
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Transform into Responsive Government Assets
Bridge Gaps between People, Processes,
Applications and Systems
Commission A
Agency C
Department B
ERP
ERP
Source BEA
DB
DB
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IT Management Report Update
14
City/Local 21 Committee Update
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COIT Directors Report

• Policy Exception Process
• Exception Request Document
• Sweatfree Ordinance Recommendation
• Communication Improvement Plan

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Sweatfree Ordinance Recommendation

• The Resources Subcommittee is recommending a two
  step process
• Step One
• Approval of a a memo providing input to the
  revision of the Sweatfree Ordinance.
• The proposed memo is presented for approval.
• Step Two
• A future memo providing a final recommendation by
  COIT after action has been taken by the Sweatfree
  Advisory Group.

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COIT Communication Feedback

• Feedback from City staff
• More communication and outreach by COIT to
  department IT staff.
• Improved communication between COIT and key City
  stakeholders.
• COIT to facilitate more interaction and
  communication between IT managers.

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Communication Improvement Plan

• Add a dedicated Administrative staff position to
  better facilitate the scheduling of meetings (see
  below), distribution of meeting materials, and
  maintaining the information posted on the COIT
  website.
• Improve the COIT website to enable City users to
  sign up for areas of interest and have
  information such as agendas, policies, minutes
  automatically sent to users who wish to receive
  the information.
• COIT staff will take the responsibility to
  facilitate an expanded calender of meetings which
  will include
• Monthly coordination meetings between COIT Chair
  and Subcommittee Chairs.
• Quarterly meetings of all members of the COIT
  subcommittees.
• Bi-Annual meetings to bring together IT managers
  with Major Service Areas (MSA)?
• Annual City Technology Conference to bring
  together all IT staff citywide.

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Performance Subcommittee

• Quarterly Performance Reports Feedback
• Project eMerge Update

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Dependencies, Assumptions, Constraints

• Dependencies
• Installation PeopleSoft infrastructure
  Hardware/Software dependent on schedule of
  Citys Operations Center relocation plan
• Assumptions
• Current systems remain operational until they are
  replaced
• Established Citywide technical infrastructure
  that ensures seamless access to product
  functionality
• City central and departmental IT organizations
  actively participate in architecture and data
  interface development
• Availability of financial system subject matter
  experts during crucial phases of project
• Constraints
• Funding Limitations
• Constancy of executive sponsorship

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Technical Imperatives

• Infrastructure
• Network connectivity and access
• Intranet portal
• System redundancy Disaster Response - COOP
• End-user computing standards
• Data Storage Strategy
• eMail Engine standard
• Physical Security
• Business Administration
• Application Access Security
• Time Labor Rules/permissions/scheduling
• Project Accounting
• Organizational Design
• Functional
• Competencies/skills Training/Staff Development
• Infrastructure
• Technical Support
• End-User Support

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Scheduled Deliverables
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Architecture Subcommittee

• Security Policy Presentation

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Budget Planning Subcommittee

• Planning Progress
• 30 Departments have submitted plans.
• Information has been shared with Departments to
  facilitate collaboration and leverage technology
  investments.
• Budget Process
• 18 Departments are requesting 77M in funding for
  FY 08-09 (111M in total project cost).
• Interviewing departments now to gather more
  detailed information about projects.
• Draft recommendations to COIT in March.