Conversion Life Cycle

1
Conversion Life Cycle

• Jennifer Chamberlain
• NCESD Fiscal Coordination
• www.ncesd.org

2
North Central ESD Statistics

• 29 Districts and 1 ESD with a total FTE
  39,000.
• - District size ranges from 14 to 7,000 FTE.

• 8 Districts have been converted to date.

• 10 Additional districts will be converted in
  2008.

• 12 Remaining districts will be converted in
  2009.

3
North Central ESD Statistics

• 6 Fiscal Coordination Staff Members

- 1 Data Center Manager/Fiscal Coordinator.
- 2 Fiscal Coordinators (Hr and Fiscal Leads).
- 2 Fiscal Coordinator Assistants/State Reports.
- 1 Data Cleanup Liaison.

• 70 Years Total Combined Experience.

4
9-12 Months

• Conversion Kick Off/Data Clean Up.

• Expectations and Timelines.

- Resources and Contacts.
- Initial Checklist Working Session.
- Initial Log File Review.
5
6-9 Months

• Training

- 10 days of Initial Training.
- 4 Financial Management.
- 4 Human Resources.
- 1 System Administration.
- 1 Review and Practical Application.
6
3-6 Months

• Practical Application.

- District Access to Training Database.
- Payroll Parallel.
- AP Processing and Application Review.
- Business Practice Review.
7
1-3 Months

• Final Conversion.

- Data Clean Up.
- Data Validation.
- System Administration Configuration.
- Business Practice Migration.
8
GO LIVE !

• Support.

- On Site Support.
- District Building Staff Training.
- First Payroll.
- First Accounts Payable.
9
On Going Support Training

• On Site Support and Training.

• Remote Assistance.

• Annual Process Training.

10
Conversion Life Cycle

• Q A