INTRODUCTORY MICROSOFT WORD Part 4 Working with Documents

1
INTRODUCTORY MICROSOFT WORDPart 4 Working
with Documents
2
Objectives

• Switch between two documents.
• Copy and paste between documents.
• Insert page breaks.
• Insert headers and footers.
• Apply bullet and numbering formats and create
  outline numbered lists.

3
Objectives (continued)

• Set and modify tabs.
• Sort text.
• Insert and format tables.

4
Terms Used in This Part

• Bullet
• Endnote
• Footer
• Footnote
• Header
• Outline numbered list

• Page break
• Section
• Sort
• Table
• Tabs

5
Switching Between Documents

• The ability to work in more than one document at
  a time is a useful feature in Word.
• When a new document is opened or created, Word
  displays it on top of the document that is
  already open.

6
Taskbar

• Buttons corresponding to open documents are
  displayed on the taskbar.
• Click the button on the taskbar to make the
  document the active window.

7
Copying and Pasting Text Between Documents

• Text can be copied and moved between documents
  the same way it can be copied and moved within a
  document.
• Copy the selected text to the Clipboard from the
  open document. Open the second document and paste
  the text at the insertion point.

8
Inserting Page Breaks

• Page break the place where one page ends and
  another begins.
• Word automatically inserts page breaks where
  necessary.
• Page breaks can be inserted manually by choosing
  Break on the Insert menu.

9
Header and Footer

• Headers and footers contain information such as
  the date and page numbers.
• Header text printed at the top of each page.
• Footer text printed at the bottom of each page.
• Choose Header and Footer on the View menu. The
  Header and Footer toolbar appears.

10
Bulleted and Numbered Lists

• Bullet small character that appears before an
  item in a list.
• Click the Bullets button or the Numbering button
  on the Formatting toolbar and key a list.

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Outlined Numbered List

• Outlined numbered list a list with two or more
  levels of bullets or numbering.
• Choose Bullets and Numbering on the Format menu
  and select the Outlined Numbered tab.
• As you key, click the Increase Indent button and
  Decrease Indent button to build a multilevel
  list.

12
Setting Tab Stops

• Tabs mark the place where the insertion point
  will stop when the Tab key is pressed.
• Text alignment can be set with decimal, left,
  right, or center tab stops.

13
Sorting Text

• Sorting arranges a list of words in ascending
  or descending order.
• Choose Sort on the Table menu and the Sort Text
  dialog box appears.

14
Inserting a Table

• Table arrangement of text or numbers in rows
  and columns.
• Click the Insert Table button on the Standard
  toolbar or choose Insert on the Table menu, then
  Table on the submenu. The Insert Table dialog box
  appears.

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Format a Table
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Modify a Table and Add Borders and Shading
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Summary

• Switching between documents is easily done by
  clicking a documents icon in the taskbar.
• You can copy and paste between documents just as
  you can within a document.
• Page breaks can be inserted manually by choosing
  Break on the Insert menu.

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Summary (continued)

• Headers and Footers contain information such as
  the date and page numbers. They are found at the
  top and bottom of a page.
• Use the Bullets and Numbering buttons to create
  bulleted or numbered lists.
• Outlined numbered lists contain two or more
  levels of text.

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Summary (continued)

• Text can be aligned with decimal, left, right, or
  centered tabs.
• Text can be sorted in ascending or descending
  order.
• Tables are used to show data in columns and rows.