Governors Conference Helena, Montana 2005

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Governors ConferenceHelena, Montana2005
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15-90 Corridor IC Project About The Presentation

• Project Overview
• Consortium Roadmap
• Possible Keys for Success
• Overriding Principle

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15-90 Corridor IC Project OverviewA Four County
Consortium

• Anaconda Deer Lodge County
• Beaverhead County
• Butte Silver Bow County
• Granite County

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15-90 Corridor IC Project Overview Consortium
Governing Board

• Buzzy Peterson, Anaconda Deer Lodge
• Larry Laknar, Beaverhead
• Wilma Puich, Butte Silver Bow
• Jim Minor, Granite

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15-90 Corridor IC Project Overview Purpose

• Conduct Needs Assessment
• Write a Public Safety Mobile Radio Interoperable
  Communications Implementation Strategy (Plan)

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15-90 Corridor IC Project Overview Project
Specifications Highlights

• Addresses needs of counties individually and
  collectively
• System based on Federal and State communication
  standards
• Interoperable with existing projects (NTIP, SWIP,
  Missoula)
• Backward compatibility
• Allows for phased implementation

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15-90 Corridor IC Project Overview Project
Specifications Highlights

• Improves radio communications coverage, relieves
  channel congestion and provides interoperable
  radio services
• Accommodates voice and mobile data communications
  
• Leverages existing and new wireless communication
  assets
• Changes in user requirements over next 5 years
  will be anticipated

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15-90 Corridor IC Project Overview Project
Specifications Highlights

• Coverage goal will be developed with the
  Consortium
• Based on user needs
• Allows for migration to emerging wireless
  technologies

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15-90 Corridor IC Project Overview Cost

• 194,810 (Federal Engineering)
• 3,000 (Butte Silver Bow, Office)
• 760 (Project Director, Travel Phone)
• Total Cost 198,570.00
• Cost per County 49,642.50

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15-90 Corridor IC Project Overview Timeline

• Began January 7, 2005
• Ends on or about May 15, 2005

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15-90 Consortium Roadmap

• Started Today
• March February
• 2004 2005

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15-90 Consortium RoadmapOverview

• Defined the Problem
• Recognized the Bottom Line
• Defined the IC Strategy
• Defined the Alternatives
• Gathered Information
• Formed the Consortium
• Began Work

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15-90 Consortium RoadmapMarch, 2004

• Defined the Problem
• Significant cost to implement
• Effect of P25 on current system(s) in place
• Little to no idea of the problems to be resolved
• Effect of incremental introduction of new
  equipment
• To risky to proceed

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15-90 Consortium RoadmapMarch, 2004

• Recognized the Bottom Line
• We didnt know enough
• about interoperable communications
• to make an informed decision . . .

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15-90 Consortium RoadmapMarch, 2004

• Recognized the Bottom Line
• And, interoperable communications
• is more than buying equipment
• and putting it in place . . .

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15-90 Consortium RoadmapMarch, 2004

• Defined IC Strategy
• Needed assistance to define the problems
• Needed assistance to write a plan
• Needed money to attract a reputable firm
• Decided to set aside money from FY 2003 SHSGPII
  War Supplemental Grant to conduct needs
  assessment and write the implementation strategy

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15-90 Consortium RoadmapAugust to October, 2004
/ 3 Meetings

• Defined the Alternatives
• Each county do its own thing
• Hire contractor to write an RFP
• Enter into contract with Federal Engineering (FE)
• Enter into RFP contract with company

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15-90 Consortium RoadmapAugust to October, 2004
/ 3 Meetings

• Gathered Information
• RFP
• Current Projects
• Northern Tier Interoperability Project (NTIP)
• South West Interoperability Project (SWIP)
• South Central Montana Interoperability Consortium
  (SCMIC)
• Missoula
• Federal Engineering

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15-90 Consortium RoadmapAugust to October, 2004
/ 3 Meetings

• Formed Consortium
• Letter of Intent (LOI) written
• Example Letters of Support written for LOI
• LOI signed by LEPC County Government Officials
  and Letters of Support submitted
• Developed Form to Evaluate the Alternatives
• Memorandum of Understanding (MOU) written
• MOU signed by LEPC County Government Officials

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15-90 Consortium RoadmapAugust to October, 2004
/ 3 Meetings

• Formed Consortium (Continued)
• Consortium Project Director Job Description
  written
• Conducted Equipment Survey
• Solicited Proposal from FE
• Received Statement of Work (SOW) from FE
• Detailed Review of SOW from FE
• FE Presentation

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15-90 Consortium RoadmapAugust to October, 2004
/ 3 Meetings

• Formed Consortium (Continued)
• Offered contract to FE
• Appointed Consortium Project Director
• FE appoints Program Manager
• Submitted LOI and MOU to Montana DES
• Submitted CDP Proposal Abstract to SIEC
• SIEC Approves 15-90 CDP Proposal Abstract

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15-90 Consortium RoadmapAugust to October, 2004
/ 3 Meetings

• Formed Consortium (Continued)
• Money transferred from FY 2003 SHSGPII War
  Supplemental money under MOU by Montana DES
• Submitted FY 2004 HSGP Grant Application
• FY 2004 HSGP Grant Application approved by
  Montana DES
• Money transferred from FY 2004 HSGP War
  Supplemental money under MOU by Montana DES
• Billing Payment procedure defined

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15-90 Consortium RoadmapJanuary to February,
2005 / 2 Meetings

• Began Work
• Project Orientation Meeting
• Interviews with Agencies Stakeholders Completed
• Site Visits Completed
• Presentation at Governors Conference

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Possible Keys for Success

• Participation of Agencies and Stakeholders
• DES Coordinators
• First Responders
• Montana DES
• Montana Public Safety Services Bureau
• Manageable steps that can be accomplished
• Defined outcomes for measuring progress
• Willingness to consider options, alternatives and
  make adjustments when necessary

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Possible Keys for Success

• Individuals who will take responsibility for work
• Organize meetings, prepare handouts and take
  minutes
• Obtain information for group
• Write draft documents for group
• Maintain project focus, i.e., interoperable
  communications is all about saving the lives of
  first responders and those they serve

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Possible Keys for Success

• Attend meetings
• Rely on state agencies for assistance
• Dont reinvent the wheel
• Attitude of we still have much to learn, e.g.,
• SWIP and NTIP are much further down the road
• and we can learn from them
• Own the project
• Role of facilitator

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Overriding Principle

• The project is about saving lives,
• the lives of first responders and others,
• and those they serve.

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• www.discoveringmontana.com/itsd/policy/councils/
• SIEC/cdprojects/15-90/15-90.asp