Girl Scouts of Central Texas 2 0 10 Cookie Program Troop Training

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Girl Scouts of Central Texas 2 0 10 Cookie
Program Troop Training
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Troop Cookie Coordinator

• Responsibilities
• Receive and distribute materials, products
  recognitions to girls and parents
• Train girls and parents about safety and
  procedures
• Use SNAP to track cookies in and out of troop
• Use SNAP to track cookies checked out to each
  girl
• Deposit .35 per box to troop and the rest to the
  council track council deposits in SNAP.
• Turn in Final Cookie Report to SU Cookie Manager
• Establish a schedule!

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FORMS

• The Cookie Chronicles - replaced Parent Girl
  Family Guidebook. Online only.
• Troop Manual in Troop CD and online
• Daisy Manual in Troop CD and online
• Parent Permission Form troop holds until end of
  sale
• Troop Receipt Books only available through SUCM
• Girl Order Cards only available through SUCM
• Money Envelopes only available through SUCM
• Income Distribution Card Available online
• Product Sales Collection Form in Troop CD and
  online

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Important Info

• Cookie Sale start Wednesday, 1/20/10
• Booth Sales start Saturday, 1/23/10
• http//www.gsctx.org/?ndcookie_resources
• www.abcsnap.com
• www.abcsmartcookies.com
• Make sure girls are registered for 2010 and have
  parental permission slips on file before
  participating
• Girls/parents may not even take orders before
  1/20/10

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2009 Cookie Program

• Theme Leap 2 Lead Be the change
• Mascot Lily the Red-Eyed Tree Frog
• Cookies (in order of popularity)
• Thin Mints, Caramel deLites, Peanut Butter
  Patties, Shortbread, Peanut Butter Sandwich,
  Lemonades, Thanks-A-Lot, Daisy-Go-Rounds

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Girl Scout Daisies!

• Mentors for Daisy Troops
• SUCM will match troops
• Friends and Family Only
• Up to two booths per Daisy
• Max one hour per booth per girl
• Max two Daisies per booth
• Manageable Goals
• Extra Resources
• Daisies in the Flower Garden-online
• Daisy Manual in Troop CD and online

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Initial Order

• Paperless orders! (No Troop Order/Report Form
  this year!)
• SNAP new ordering system to replace Cookie
  Works (user guide online)
• Parent Permission Forms
• Girls will turn in to troop
• Troop will keep these until Final Reports are due
• Initial Orders are due in Snap 12/02/2009

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Initial Order Delivery and Distribution

• Service Unit will contact you with delivery date
• Check and Count!
• Distribute to parents
• Use Receipts!
• Troop receipts

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Before the Sale Troop Coordinator

• Set up Snap
• Enter Complete contact info for troop
• Enter girls (first and last name, as they
  registered)
• Train girls and parents
• Training materials for every girl age level at
  http//www.abcsmartcookies.com/volunteers.asp
• Training outline on page 8 of Troop Cookie Manual
• Give girls/parents permission forms and guidance
  on what to order
• Be sure girls/parents know that they cannot take
  orders or start selling until January 20, 2010

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During the Sale Troop Coordinator

• Track cookies in and out of troop
• Track in Snap
• Use receipts to document all transactions
• Deposit .35 cents per box to troop account and
  remainder to Council account.
• Ask bank to VALIDATE all deposits (stamp the
  slips or provide a receipt to verify the funds
  were deposited)
• Pick up extra cookies as needed
• Schedule pick up with SU Manager
• Turn in deposits on dates directed
• Support girls and parents as needed
• Stay in touch with SU Cookie Manager

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During the Sale The Girls

• Door to door anywhere in CTX council!
• Booths ONLY in your Service Unit
• Minimum of 2 adults and 2 girls per booth!
• Safety always! Buddy system always!
• No checks for more than 100 and do not accept
  cash bills larger than a 20.00
• Checks payable to GSCTX
• Deposit all checks to council!

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During the Sale Girls and Online Product
Promotion

• 411 on Online Marketing
• In troop CD (This is already outdated!)
• Newer version is on the GSCTX cookie resources
  page
• Internet Safety Pledge
• Internet Permission Form (online only)
• Girl Friendly Web Safety Site http//lmk.girlscou
  ts.org/

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Online Promotion Basic Dos and Donts

• Girls MAY market cookies and collect orders
• Using a parents e-mail, a group e-mail, or
  e-mail masking software provided by the bakery
  (www.abcsmartcookies.com)
• IF they are 13 or older, girls may use social
  networking sites to collect orders (their own
  site or their parents site)
• Girls may NOT
• Use the internet to market cookies without
  parental permission
• Violate terms of use of any website
• Exchange money online (no PayPal, E-Bay, etc)
• Give personal contact information to customers
  that are not family
• Use the internet to collect orders from outside
  of their own zip code, unless the customers are
  family/personally known
• Use their parents social networking site to
  market cookies if they are under the age of 13

Complete, updated rules online at
http//www.gsctx.org/?ndcookie_resources
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Transfers

• Troop to Girl
• May transfer in boxes
• Use receipts and document in Snap
• Troop to Troop
• Full Cases only
• Service Unit Manager must be aware of the
  transfer
• Use receipts
• Service Unit will enter onto SNAP

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Returns

• Your Service Units Goal 1 or fewer returns
• Service Units get a bonus if returns are less
  than 1
• Council gets to return 1 of cookies to bakery,
  penalty free
• If enough service units reach 1 goal this year,
  Council will consider increasing troop profit to
  .40 cents per box next year!
• Due when Reports are due
• Return full cases only
• Cases may be mixed
• Write troop number on cases

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Troop Bonus
Troop Profit .35 cents per box Troop Bonus 3
or less total returns 2.40 per case Greater
than 3 but equal to or less than 4 1.44 per
case Greater than 4 but equal to or less than 5
1.08 per case Greater than 5 No
bonus Note You must also turn in all completed
paperwork on time in order to get your bonus!
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Opting Out of Prizes

• Cadette/Senior/Ambassador troops only
• Troops choose this option in Snap when they place
  the recognition order
• Troops must decide unanimously!
• If there is ONE Daisy/Brownie/Junior in the
  troop, the troop may NOT opt out.
• If the troop elects to opt out, they will earn
  .05 cents extra per box as well as GS Dough and
  patches.
• Council will include the extra nickel per box
  with your bonus check after the sale is over

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Final Reports

• Finish all transfers/returns/deposits in Snap by
  March 5
• Place Troop Recognition Order in Snap by March 5
• Run Troop Balance Summary in Snap and print
  three copies one for troop, one for service unit
  and one for council.
• Attach one copy of each validated council deposit
  slip to each copy of Troop Balance Summary
• Troop Balance Summary Council Deposit Slips
  Troop Final Report.
• Turn in two copies of final report to Service
  Unit Cookie Manager by March 5, 2010
• Turn in Parent Permission Slips and drawing
  tickets with report
• Youll learn about the tickets on a later slide...

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Special Circumstances

• Unpaid funds (a parent hasnt turned in money or
  cookies)
• Product Sales Collection Form
• Add to final report
• Lost/Stolen Cookies or Money
• File a police report
• Add to final report

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Recognition Program
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Special Events Opportunities

• Council Recognition Ceremonies
• Combination of Gold/Silver Award Ceremony,
  Volunteer Recognition Ceremony Cookie
  Celebration
• 4 events held in San Angelo, Austin, Bryan and
  Waco
• Each on a separate Saturday (come to the one you
  can make)
• 1,000 Boxes
• Day trip for two
• Girls will choose from several theme parks
• They will receive two tickets to that park
• 2,000 Boxes
• VIP Dinner Movie (hosted by Etta Moore, CEO of
  GSCTX)
• Events held after Council Recognition Ceremonies
• Special events ARE cumulative!

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Operation Cookie

• Instructions for participating in manual and
  online
• Letter templates online one card per box of
  cookies
• Cookie Packing events in Possibilities
• Promotional fliers available online

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Opportunity Knocking

• After Sale for Cadettes/Seniors/Ambassadors
  that are saving for destinations trips or
  educational troop travel only
• Participants sell returned cookies from March 15
  to April 12.
• Participating troops get 1.50 per box!
• More information at http//www.gsctx.org/?ndcooki
  e_resources

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Cookie Captains

• Girls earn service and leadership hours by
  mentoring helping at cookie events
• Info on troop CD online
• Girls that fulfill 25 service hours get Age Level
  Community Service Pins!
• In second year of program, girls earn leadership
  hours and get Age Level Leadership Pins!

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NEW Customer Incentive!

• 12 Customers win a years supply of Girl Scout
  Cookies! (52 boxes)
• Drawing tickets fliers on troop CD
• Troops print out tickets and take to booths
• Customers fill out tickets as they earn them
  (by buying cookies!) and return to troop
• Troops turn in completed tickets with Troop Final
  Report

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Catch Goals!

• http//www.abcsmartcookies.com/catchlogin.asp
• Girls create user account and log in
• They do goal setting activities
• Girls print My Goal Chart and take to nearest
  GS Shop
• They get a free gift for setting their goal!
• Free tattoo sheet
• Name goes into drawing for giant stuffed Lily the
  Frog
• Four drawings across council
• They get to see their impact on the Councils
  Goal by moving the council goal meter

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Support

• Contact SU Cookie Manager
• e-mail
• phone
• Availability
• Cupboard Hours
• Girl Scouts of Central Texas Product Sales Dept.
• products_at_gsctx.org
• [phone]

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