AIS Office Overview

1
AIS Office Overview

• AIS Council Meeting, W Hotel
• 5 June 2004
• Atlanta, GA

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The AIS Office Staff

• Dr. Ephraim McLean, Executive Director
  (Volunteer)
• George Smith Chaired Professor, GSU
• Georgia Board of Regents Chaired Professor, GSU
• Samantha Spears, Director
• AA (Foreign Language), BA/BA (Political
  Science/Intl. Affairs), MBA Intl.
  Business/Marketing
• CAE (Certified Association Executive) Candidate
• ASAE, GSAE, NAFE, PCMA
• Allison Bennett, Financial Manager
• Bachelor of Commerce/Bachelor of Arts, University
  of Queensland
• Chartered Accountant (Australia)
• Graduate Diploma, Financial Planning
• GSAE
• Taliah Givens, Membership/Registrar
• Bachelors Computer Engineering
• Electrical Engineering Technology
• GSAE

ASAE American Society of Association
Executives GSAE Georgia Society of
Association Executives NAFE National
Association of Female Executives PCMA
Professional Convention Management Association
3
AIS Extended Resources

• Kim Forbes, CMP
• Meeting planning/negotiations/logistics
• Chris Patterson
• Webmaster and technical support
• Pete Coulter
• ASP.net and SQL programming
• Tabb Tabb
• CPA and Audit Firm specializing in
  not-for-profits
• East Mountain Insurors
• DO, Liability, Workers Comp, Intl. Insurance
• Foster Gulley
• Legal Counsel, specializing in associations

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AIS Membership
1 May 2003
1 May 2004

• Countries 82 91
• Region One - 2094 65 2583 67
• Region Two - 736 23 705 18
• Region Three - 385 12 577 15
• 3215 3865
• Non Rich Academic 109 3 188 5
• Non Rich Retired 3 1
• Non Rich Student 68 2 160 4
• Retired Academic 5 12

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AIS Membership Categories

• Academic 2393
• Student 1274
• Professional 142
• Retired 25

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Top 10 MembershipNumbers by Country
1 May 2003
1 May 2004

• United States 1898
• Australia 139
• United Kingdom 119
• Canada 112
• Germany 69
• Sweden 56
• Hong Kong 47
• Spain 45
• South Korea 38
• Italy 36
• Total Top Ten 2559

• United States 2243
• Australia 156
• Canada 132
• Brazil 130
• United Kingdom 119
• Germany 66
• South Korea 65
• Taiwan 53
• Singapore 50
• Hong Kong 48
• Total Top Ten 2862

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Lowest Memberships by Quantity/Country

• Oman, Kuwait, Cameroon, Ecuador, People's
  Republic of Bangladesh, Macau, Saint Lucia,
  Lebanese Republic, Jordan, Sri Lanka, Puerto
  Rico, Nepal, Qatar, Czech Republic, Netherlands,
  Antilles, Cuba, Great Britain and Northern
  Ireland, Ghana, Vietnam, Malta, Uganda, Gambia,
  Russian Federation
• Albania, American Samoa, Nicaragua, Belize,
  Estonia, U.S. Minor Outlying Islands, Latvia
• United Arab Emirates, Peru, Tunisia, Jamaica,
  Lithuania, Slovak Republic, Kenya
• Afghanistan, Argentina, Belgium, Chile, Trinidad
  and Tobago, Philippines
• Venezuela, Colombia

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AIS SIG Memberships
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AIS Chapters

• Chapters Geographic Regions Web Address
• AAIS Australia and New-Zealand http//www.aaisne
  t.org
• AIS Maroc Morocco http//www.esigmaroc.com/aisma
  roc
• AIS Pakistan Pakistan (Arriving Soon)
• AIS Slovenia Slovenia (Arriving Soon)
• Chinese Speaking Chapter (Arriving Soon)
• Hawaii Hawaii (Currently Inactive)
• IAIS Ireland (Arriving Soon)
• ILAIS Israel (Arriving Soon)
• ITAIS Italy http//www.itais.org
• LACAIS Latin America and Caribbean http//lacais
  .aisnet.org
• SAIS Southern USA http//sais.aisnet.o
  rg

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AIS Affiliated Organizations

• Organization Regions Web Address
• AIM French Speaking World http//www.aim.asso
  .fr
• FB5 Germany http//www.gi-ev.de
• SIM http//www.simnet.org
• UK AIS United Kingdom http//www.ukais.org/

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AIS Financial Overview
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Extraordinary Expense
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Abnormal Expense
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Special Interest Groups Financial Results
for the year ended 30 April 2004
100,000
80,000
60,000
40,000
Revenue
20,000
Expenses
Net Income
0
Revenue
Expenses
Net Income
(20,000)
(40,000)
(60,000)
20
Surplus/ (Deficit) - Budget vs Actual
for the year ended 30 April 2004
50,000
0
(50,000)
(100,000)
Budget
Actual
(150,000)
(200,000)
(250,000)
(300,000)
Net Increase (Decrease)
ICIS Contribution to
AMCIS Contribution to
to Assets
Surplus
Surplus
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At the Current Deficit Rate AIS will Run Out of
Money in 27 months (2 ¼
years)
800,000
700,000
600,000
500,000
400,000
300,000
200,000
100,000
0
Jun-04
Sep-04
Dec-04
Mar-05
Jul-05
Oct-05
Jan-06
Apr-06
Jul-06
Oct-06
(100,000)
Liquid Assets ( Cash Investments)
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Pricing for Kims services from Peerless Event
Partners
These are the prices from Peerless Event Partners
for the services we consume on a regular
basis. The only not necessary items are in
yellow and would reduce the cost by 6,000 per
year.
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Comparative Prices for Meeting Planning,
Logistics, and Onsite Management

• Conferon 15 of master bill plus 15,000 per 5
  (20,00 for 7 days) day event, plus 15 per room
  (we dont get that any longer), 100 per hour
  ongoing consulting
• AMCIS 36,750 15,000 32,625
  500x100134,375
• ICIS 51,750 20,000 41,250
  1000x100213,000
• Helms Briscoe 10 of master bill plus 20,000
  per meeting for pre-planning and 5 day event,
  plus the 15 per room night commission (we dont
  get that any longer), 100 per hour ongoing
  consulting
• AMCIS 24,500 20,000 36,625
  500x10098,165
• ICIS 34,500 30,000 41,250 1000x100
  205,750
• Benchmark 360 - 15,000 per meeting planning,
  10,000 per contract, 100 per hour ongoing
  consulting, 5,000 attrition consulting, 1,000
  per employee per day onsite team of five
  employees
• AMCIS 15,000 10,000 5,000 25,000
  500x100105,000
• ICIS 30,000 (ancillaries) 10,000 5,000
  35,000 1000x100180,000

These are presuming these organizations will
arrange for the lowest possible food/beverage
prices, no room rental fees (not usual as they
get a of that charge as well), and that the
room rates they negotiate will be the best for
our attendees (not the case in their attempts to
match NY and DC for same dates/s in this
research) these prices do not include
travel/expenses
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Comparative Prices for AIS DB, e-Commerce, and
web-tools

• Pete Coulter Chris Patterson
• AIS Database, one username/password login for AIS
  tools/products/services
• Web based registration/reporting/tools
• Total cost Year 1 (Pete tools 36.5 )(Chris DRS
  11K)
• Total cost Year 2 (proposed 30K to complete
  tools)
• We had a new db up and running in 3 weeks, and
  ICIS was only delayed by 3 weeks
• The new DRS is strong, backed up, safe, and
  easier to use. We will no longer pay the
  proposed 18K per event as with the Temple system
• We have the opportunity to license out use of the
  DRS for revenue
• IMIS
• Research 15,000
• Database x-lation 26,250 (oracle/excel/sql for
  5234 records)
• Deployment 10,000 (6- 8 mos before available)
• Training 12,000 (4K per employee)
• Support 100/hour customization/business
  rules/synchronizations/related
  tables/normalization
• Annual licensure fee 1200 per 2500 records (we
  have 5900)
• Placement? No
• Journal access? No
• Member Clicks
• Research 20,000

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Salary Ranges for AIS other Associations

• AIS Salaries are 15-20 below other 1-2M Budget
  associations
• AIS Salaries are 9 below other Education based
  associations
• AIS Salaries are 21 below other associations
  with 3-5 staff members
• AIS Salaries are 24 below other international
  associations

This data is from the American Society of
Association Executive (ASAE)s Compensation and
Benefits Survey 2002 using averages for each of
the following positions Chief Staff Officer,
Financial Manager, Member Services, Meetings,
Technical Support
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AIS Office Work Week

• Director
• 25-30 hours Kim, Chris, Pete, DRS, Conference
  Chairs,
• 5-10 GSU HR, College of Business, Grants and
  Contracts, Deans Office
• 125 emails/day, 10 phone calls/day
• 10-20 hours conference committees/chairs
• Then add in member services, council initiatives,
  insurance, sponsors, new sponsor outreach,
  relationship management, growth, strategy, staff,
  etc
• Average hours, 70-75 (conference season 75-80
  hours)
• Financial Manager
• 10-20 hours preparing reports
• 10 hours week processing payments/reconcilling
  a/r and a/p
• 5-10 hours member services, phone calls, emails,
  etc
• 5-10 hours SIGs, council, conferences
• 5-10 hours QB Enterprise, taxes, tax exemption
  status/filings/etc.
• 30-40 emails/day, 5-10 phone calls/day
• Supervise GRA
• Average hours, 50-55 (conference season 60-65
  hours)
• Member Services
• 20 hours member join/renew
• 15 hours conference registrations