Electronic Payroll System

1
Electronic Payroll System

• Background
• The processes of payroll, non-salary
  expenditure and personnel record keeping in the
  MoI are manual, paper based, slow and generally
  beaurocratic.

2
Electronic Payroll System

• Donors
• The cost of setting up the Electronic Payroll
  System has been funded through the LOTFA by
• Swiss Agency for Development Cooperation
• European Commission

3
Electronic Payroll System

• Starting Date
• The project started in August 2004 and is still
  ongoing.
• The initial analysis of the system was done by
  an international IT consultant, and the
  development of the system is carried out by the
  three Local Analyst Programmers

4
Electronic Payroll System

• Objective
• To set up an electronic personnel database and
  financial management system for MoI which will
• Enable tracking and recording of financial
  transactions within the MoI including individual
  information and payment by location.
• Initially operate in batch mode, and migrate to
  an online WEB based system, as and where this
  becomes feasible.
• Be compatible with other systems set up with the
  Government to ensure data exchange

5
Electronic Payroll System
EPS Components
3 Budget, Expenditures and Revenues
1 Personnel Record Keeping
EPS Database
4 Data Transfer Interfaces
2 Actual Payroll Processing
6
Electronic Payroll System
Component 1.
7
Electronic Payroll System
Component 2.
8
Electronic Payroll System
Component 3.
9
Electronic Payroll System
EPS Database
Data Transferring Systems
Component 4.
Outside Data
Exception Report
10
Electronic Payroll System
Achievements

• Trainings
• Stage I 22 Police Officers from 11
  provinces for 20 days
• (July 19th to August 7th , 2005)
• Stage II 24 Police Officers from 10 provinces
  for 20 days
• (January 23rd to February 12th , 2006)
• Refresher Training 21 Police Officers from 10
  provinces for 6 days
• (February 14th to February 19th , 2006)
• On the Job Training During deployment of the
  System at each province.

11
Electronic Payroll System
Achievements

• Rollout To 16 Provinces
• 2 sets computer systems has been installed at
  each provincial police headquarters.
• All police personnel records has been entered
  into the system for the payroll processing
• Budget and Expenditures information has been
  entered into the system for each of
  above-mentioned province.

12
Electronic Payroll System
Challenges

• Low level of existing computer skill base in
  provinces.
• Reluctance of staff to accept the modern age
  technology.
• Inadequacy of the current national
  telecommunication infrastructure
• Lack of stable power supply in most of the
  provinces

13
Thanks,