If you dont know where you are going

1
TEAM

• If you dont know where you are going
• You might not get there.
• Yogi Berra

2
Agendas

• The agenda has the power to stimulate the meeting
  and provide direction and purpose.
• Planning the agenda requires understanding of the
  mission, and knowledge of previous achievements.

3
Creating Great Agendas

• Solicit ideas from officers, directors, and
  committee chairs.
• Let board members know how and when they can add
  items to the agenda.
• Together with staff, assemble the agenda.
• Be realistic with how much work can be
  accomplished. Dont add more items than the
  meeting can reasonably consider.
• If an item needs energy and fresh ideas, put it
  at the beginning of the agenda.
• Have committee chairs make monthly reports.
• Urgent items must come before those that can
  wait.
• Send the agenda out ahead of the meeting with
  any required supporting material.
• Be sure you resolve old business from previous
  meetings.

4
Minutes

• The purpose of taking minutes is to protect the
  organization and the people who participate in
  the meeting. The minutes are not intended to be
  a record of discussions, nor serve as a
  newsletter for the organization.

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Minutes can be SCARY!

• Multimedia Publishing of NC v. Henderson County
• Court case noted, the purpose of minutes is to
  provide a record of the actions taken by the
  board and evidence that the actions were taken
  according to proper procedures. If no action
  taken, no minutes (other than a record that the
  meeting occurred) are necessary.

6
Minute Tips to Protect

• Accurate minutes should be kept for all official
  meetings.
• Minutes should be a record of what was
  considered and accomplished at a meeting, not a
  record of conversations, reports and work
  assignments.
• Minutes should indicate the place, date and time
  of the meeting and the names of all participants
  at the meeting.

7
Minute Tips to Protect

• The ultimate legal importance of meeting minutes
  can be substantial if antitrust, tax, advocacy or
  other legal issues are raised in litigation or
  some other context. (In several anti-trust cases,
  recollections by those who attended meetings were
  disregarded in the face of official minutes.)
• Distribute minutes within a reasonable time frame
  to those who attended, those who were supposed to
  be at the meeting and then safeguard them in the
  permanent files of your organization.

8
Minute Tips to Protect

• What is a reasonable time to distribute minutes?
• Who do you distribute them to?
• How do you distribute the minutes?

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Minute Taking Tips

• Do not tape record minutes for liability reasons.
• Record who is in the room.
• Record motions exactly as they are stated.
• The name of the maker and the seconder of the
  motions is not necessary to record.
• Record the outcome of every motion.

10
Minute Taking Tips

• Lengthy discussions should not be recorded in
  detail.
• Note recesses or breaks
• If the date and location of the next meeting is
  set, include that information.
• The name of the person recording the minutes
  should be identified at the bottom of the last
  page.

11
Committee Humor

• A camel is a horse designed by a committee

A committee is a group that keeps minutes but
loses hours. Milton Berle
A committee is a group of the unwilling, chosen
from the unfit, to do the unnecessary. Anonymous
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Mike Fords Philosophy of Committees

• MLS Committee
• RPAC
• Education
• Special Olympics
• Publicity
• Special Events
• Nominating
• Realtor of the Year

13
Choosing Committee Chairs

• An effective committee requires an effective
  chairperson.
• Because the chair plays such a critical role in
  completing the work delegated to a committee, it
  is important to review the qualifications of your
  candidates carefully.

14
Choosing Committee Chairs

• Candidates should have
• The ability to communicate effectively.
• The willingness to listen to others.
• The leadership qualities to motivate people to
  action.
• The enthusiasm to take initiative.
• Knowledge of the area which the committee will
  address

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Meetings
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Making Meetings Great!

• Market, Market, Market!
• Send invitations via fax, e-mail, MLS, in all
  publications
• Develop a call tree. Nothing increases
  participation like a personal invitation.
• Start a buddy program. Have each regular
  attendee bring someone who does not normally
  attend.

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Making Meetings Great!

• Best way to increase meeting attendance?
• TARGET THE BROKERS!
• If the brokers do not attend the meetings, the
  sales agents will not attend the meetings!

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Making Meetings Great!

• Be consistent!
• Same day of the week/same week of the month
• Same time of the day
• Same location except during special events.

19
Making Meetings Great!

• Create the appropriate business environment
• Have all committee chairs regularly give oral
  reports to the board
• Everyone giving a report should do so from the
  podium to establish the appropriate business
  environment.

20
Making Meetings Great!

• Provide an inviting atmosphere
• Always have greeters at the door! It makes
  everyone feel welcome.
• Recognize members accomplishments at your
  meetings. Not only professional accomplishments
  but community and personal accomplishments.
• Use as many members as possible for activities
  such as pledge, invocation, greeters, etc.

21
Program Ideas

• Review past programs
• Read newspapers and industry magazines to find
  out current trends
• Attend conferences meetings
• Talk to real estate leaders
• Contact your Chamber of Commerce
• Colleges Universities
• Ask other local boards
• Word of Mouth
• Call Miki at ARA

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Program Ideas From ARA

• ARPAC
• Karen Crowson, Chairman
• Wally Loveless, Vice Chairman
• Debbie Rawls, Fundraising Chair
• Mike Ford, Major Donor Whip

23
Program Ideas From ARA

• Professional Standards
• Doyle Yates, Chairman

24
Program Ideas From ARA

• Real Estate Contract Software
• David Hudson, ARA Staff

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Program Ideas From ARA

• Real Estate Contracts
• Karen Crowson, Chairman

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Program Ideas From ARA

• Legislative Issues
• Mitch Hart, Chairman
• Ted Mullenix-lobbyist
• Julie Grinder-lobbyist

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Program Ideas From ARA

• Educational Opportunities
• Velda Lueders,
• Professional Development Chairman
• Arkansas Chapter CRS
• Miki Bass
• ARA Staff

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Program Ideas From ARA

• Convention
• Tom Jones, 2010 Chair
• Miki Bass
• ARA Staff

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Program Ideas From ARA

• Fair Housing
• Miki Bass
• ARA Staff

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Program Ideas From ARA

• Local Board Business Planning
• (3.5 Hours)
• Andy Schaus
• ARA Staff

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Program Ideas From ARA

• ARA Website Technology
• David Hudson
• ARA Staff

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Program Ideas From ARA

• Public Relations
• Sandy Ebel, Chairman
• Ethan Nobles, ARA Staff

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Program Ideas From ARA

• National Association Activities
• Doyle Yates, NAR Director
• Mike Ford, NAR Director
• Chris Polychron, NAR Director

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Program Ideas From ARA

• Past Arkansas Realtors Association Presidents

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Program Ideas From ARA

• Past Arkansas Realtors of the Year

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Program Ideas

• Dont forget about
• You Mayor
• County Judge
• Pres. of your Chamber of Commerce
• Superintendant of Schools
• Senators and Representatives

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BRAINSTORM
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• Lets go have a drink!