Banner Finance

1
Banner Finance

• Req to Check Cycle

May 22, 2008
2
Dept
Create Req
No
Not Approved
Approval
Approval
No Budget
NSF
Hold Invoice
Yes Budget
Purch
Three Way Match No
Approved
Check
PO Created
Three Way Match Yes
Enter Invoice
Receiving
Vendor
A/P
Enter Receipt
Mdse Not Acceptable
Mdse Acceptable Deliver to Dept
Acctg
Enter Return
Receive Package
Vendor
Return Mdse
Mdse Not Acceptable
3
FOAPAL

• F Fund Fund/Subfund Combo (6)
• O Organization Department (4)
• A Account Object Code (5)
• P Program IPEDS (2)
• A Activity TBD
• L Location Building/Room (5 or 6)

4
Which Process to Use

• Requisitions
• Merchandise
• Services

• Direct Pays
• Subscriptions
• Memberships
• In-State
• Travel

5
Which Process to Use

• Standing POs
• Blanket Merchandise
• Recurring Services
• Utilities

• General
• Encumbrances
• Out-of-State
• Travel

6
Requisitioner Documents

• Log on to http//bantest.framingham.edu
• Select the WKLY Database for req testing
• FPAREQN Enter/Delete Reqs
• FPARDEL Cancel Reqs
• FPARCVD Receiving
• FPARTRN Returns
• Banner Production log on to
• http//banner.framingham.edu

7
Query Information

• FPIREQN - Requisition Query
• FPIPURR PO Query
• FOAUAPP Approval Status
• FOADOCU - Documents by User
• FOIDOCH Document History
• FGIDOCR Document FOAPAL
• FGIBDST Budget Status
• FGIBAVL Budget Availability
• FGIENCB Encumbrance Query

8
Training Part II

• General Encumbrances
• Merchandise Returns
• Change Orders
• Accounts (Object Codes)
• Document Level Accounting
• Indexes
• Self Service