Web Time Entry

1
Web Time Entry Approval of Student Time Entry Via
the Web
2
Advantages to WEB TIME ENTRY

• No More Paper Time Sheets!
• Both employees and Supervisors/Approvers can
  submit and approve from any computer anywhere.
• Supervisor/Approvers can set up a proxy to
  approve timesheets in their absence.
• Once approved, timesheets are pulled into the
  payroll electronically through payroll process.
• The payroll department no longer has to enter
  time manually.

3
Click BannerWeb
4
Click Enter Secure Area
5
Type in Banner ID or Social Security Number Type
PIN Click Login
6
Your name shows here
Click Employee
7
Click Time Sheet
8
To access timesheets of Students you supervise,
use Radio button here
If you are designated as a superuser, checking
this box will allow you to not only approve, but
edit and extract any
missing timesheets
Select
9
If you are acting as a proxy for an approver, use
down arrow to select approvers name. Approver
must have previously set you up as a proxy
before you can act as an approver in their
absence.
Proxy information
10
Time Sheet Approver Department
Pay Periods open-use drop down box to access the
correct pay-period
Use Radio Button to choose your sorting choice
11

• Department Summary Page Appears Your employees
  are listed.
• The Timesheet Status is in First Column
• Not Started time sheet has not yet been
  accessed by student
• In Progress time sheet has been opened and/or
  hours entered
• Pending time sheet has been submitted, but you
  have not approved
• Approved you have approved and it has been
  submitted to payroll
• Return for Correction your have returned
  timesheet to student for correction and
  resubmission
• Error Messages entry errors need to be
  corrected and resubmitted
• Completed time sheet has been processed in
  payroll

12
Approver

• As an approver, you can only access timesheets
  in the pending status
• You can approve the hours submitted by the
  employee
• You can change hours submitted if incorrect and
  approve
• Or you can return the timesheet to the employee
  for correction if hours are wrong

13
Timesheet Status
14
Click on Students name to see detail of hours
and days worked
15
You can approve each timesheet individually
You can return to employee for correction
You can add a comment
You can change record
Total hours shown by day and per week
In and out times entered each day
16
Or you can return to Department Summary Page and
click Approve on Next to each employee, then
Save
17
You Are Done!
You Are Done!
18
Timesheet Status Changes to Approved. Once a
timesheet is approved, you can no longer make
corrections or changes, it will be pulled into
payroll with the approved information. Please
review timesheets carefully to make sure they are
correct.
19
Important Information

• Time Sheets must be approved by you by the
  same Submit By Date on the Time and Leave
  Reporting page, so your students must complete
  their timesheets in enough time to allow you to
  do the approvals. If students wait until the cut
  off time to submit, you will not have time to
  approve for payroll processing.

20
Time Sheets must be approved by you by this date!
21
Please check your hours for Tuesday I do not show
in my records that you worked that day?
Remember to Save
22
Superuser Privledges

• If you are designated a superuser, you can access
  all timesheets except those returned for
  correction, approved or completed.
• Approve as is or correct hours then approve
  Pending timesheets
• Submit In Progress timesheets, edit and approve
• Extract Not started timesheets, enter hours,
  submit and approve
• Depending on the error, you can correct Errors
  by restarting timesheet, entering correct
  information, submit and approve or the employee
  has to correct and submit for your approval

23
As a superuser, you can access In Progress
timesheets, change hours and submit. Then as the
approver, you approve
24
If timesheet is not started, you can extract
it enter hours, submit and approve
25

• If you have any questions
• about entering your hours
• call Human Resources at 2276
• or
• Payroll at 2961