Title: CCCApply
1CCCApply
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CCCApply
BOG Fee Waiver
California Community Colleges Chancellors Office
Updated 3/10/2008
2Presentation Topics
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FA in CCCApply 2008 Changes Application
Walkthrough Documentation and Resources
3Financial Aid Features in CCCApply
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Flags, Forms and FA Track 3 Ways to the BOG Fee
Waiver
4Facilitating Financial Aid in CCCApply
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- Includes questions about financial needs and
interests that alert the applicant to the
possibility of financial assistance - Sets a financial aid referral flag that can be
used by colleges to download financial aid
prospects or to initiate communication with
students at the first contact with the college. - Offers to connect the applicant to the online
FAFSA federal aid application form and fills it
out with relevant data - Presents a Financial Aid track with helpful
resources, information and links, including FAFSA
and BOG Fee Waiver - Offers to connect the applicant to the BOG Fee
Waiver form and pre-populates it out with
relevant data
5Three Ways to Get to the Fee Waiver
- At the end of the CCCApply application for
Admissionon the Links and Opportunities page - From the Financial Aid Track of the CCCApply home
page - Direct link from the College website
6Financial Aid Links at End of Application
7CCCApply Financial Aid Track
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8Financial Aid page
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9BOG Fee Waiver Choice page
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10BOG Fee WaiverFeatures and Functions
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Development Features Algorithms 2008/9 Changes
11BOG Waiver Development
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- Design Team formed 2004
- 2004-05 form released November 2004
- 2005-06 form released March 2005
- With Registered Domestic Partnership
- 19 Colleges live on release 13 in testing
- 2008-09 form released March 2008
12BOG Waiver Features
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- BOG Waiver is a complete and independent
application - Includes Application Manager, Control Center,
user support - Customizable introduction, instructions, logo,
contact info - Downloads customizable in content and scheduling
- Can create business rules and customized email
messages - BOG Waiver form, questions, answers and flags are
standard - Dedicated design team under the Steering
Committee
13BOG Fee Waiver Features
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- Only one application can be filed per year per
user per college - Built-in algorithms to generate Eligibility and
Dependency status flags - Presents questions and instructions based on
dependency status and data provided - E-Sign electronic signature
- Allows applicant to print out the full form upon
submission - Thanks to smart processing, much easier to use
than the paper form
14Pre-populating Data
- Data from Xap student account and from CCCApply
are used to pre-populate some answers - Name, SSN, Email, Daytime telephone, Current
Address, Birth-date - Marital status is NOT pre-populated (different
code values) - No answers are generated in the online
application - Applicant must answer all questions, including
- Total income
- Marital status and married as of today
- Birth-date and over 18 question
- All answers are cross-checked for errors
- This ensures that the right wrong answer gets
corrected and no legal issues are created
15Dependency Status Description
- Data field called BOGW-Dependency
- Code I Independent
- Code D Dependent
- Used for smart formatting
- For dependent applicants, parental questions and
prompts show, and only parental income column - Used to make certain answers required or optional
16Dependency Status Calculation
- Code I Independent
- If yes to any of
- Born before Jan 1 198x (18 years ago)
- Married (or registered domestic partner) as of
today - Dependents living with you
- Orphan or ward of the state
- Veteran of US Armed Forces
- Or no to both
- Claimed on parents tax filing
- Living with parents
- Code D Dependent
- All others
17Eligibility Method
- Data field called BOGW Eligibility
- Code A Method A only
- Code B Method B only
- Code M Multiple Methods (A and B)
- Code N None Not Eligible
- Used to make certain answers required or optional
- Calculated using two invisible flags, one for A,
one for Bresult is just one eligibility outcome
18Eligibility Method A
- Method A Eligibility set on if yes to any
- Receving TANF
- Receiving SSI-SSP
- Receiving general assistance
- Receiving assistance from parents
- Certified veteran of the national guard
- Medal of honor recipient or 911 victim
- Law enforcement or firefighter killed in the line
of duty - As of 2006-7
- Veterans and national guard split out to 2 fields
- As of 2006-7 Medal of Honor and 911 Victims
split out to 2 fields - Otherwise not eligible under Method A
19Eligibility Method B
- Method B Eligibility set on if income exceeds the
cap for the number in household per the income
table for the tax year used for the application - Number in household and income amounts used to
index the table correspond to the dependency
status - Otherwise not eligible under Method B
202008/9 Changes
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- 2008/9 BOG Fee Waiver form added
- Income Table Updated
21BOG Fee WaiverWalkthrough
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Application Manager Introduction and District
apps Application and Errors Submission and
Printing
22BOGW Walkthrough
- http//beta.cccapply.org/BOG_Waiver/
23Online Information Resources
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- CCCApply web site, www.cccapply.org
- Test web site beta.cccapply.org
- Explore and test new features under development
- Project web site cccnext.net/cccapply/
- Data Dictionaries
- Detailed document describing all data collected
and generated - Includes data formats, input rules, data usage,
constraints - Describes requirements and algorithms for
residency determination, financial aid, AB540
waiver eligibility - Separate documents for CCCApply and BOG Fee
Waiver - QuickStart Guides for implementation
- Basic steps and information for new
implementations