Accomplishing a Mission

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• Accomplishing a Mission
• The OPMS approach - Interactive Management
• The Integration - the OPMS
• Some outcomes of the OPMS approach

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Demonstrating the practical means par excellence
to accomplish

• Organisational Missions
• Societal Missions
• Individual Missions
• No limitations whatsoever

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What is a MISSION?

• A MISSION is a goal that is
• Highly challenging, difficult - perhaps even
  seemingly impossible!
• May require considerable time, efforts (and
  perhaps other resources) to accomplish
• May involve the unfamiliar and the unknown
• May involve the efforts of several people over a
  long period of time

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Above all

• Accomplishing a real MISSION requires passionate
  involvement on the part of at least one person
  who really believes in it!!

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To accomplish any challenging Mission...

• We present to you THE most effective possible way
  to enable people accomplish their Missions!

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To accomplish a Mission

• Just WRITE DOWN the Mission
• DO (and get done) all the THINGS TO DO that could
  help accomplish the Mission
• Remove or minimise all BARRIERS, DIFFICULTIES,
  THREATS, WEAKNESSES that may hinder or prevent
  accomplishment
• Avail all OPPORTUNITIES found that could help
  accomplishment

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Thats obvious...but HOW to accomplish this??
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The OPMS approach

• Based onInteractive Management

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The OPMS approach provides us a highly effective,
practical means to accomplish our Missions!
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A possible Mission to work on

• To enable TCS to become a world leader in its
  field of interest within 3 years
• (ANY other Mission of interest could also be
  tried out)

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Other example Missions

• To become an effective Facilitator
• To ensure my business achieves high success
  within 2 years
• To ensure our nation become 90 literate within
  10 years

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• It does require some hard thinking to create an
  OPMS - but the effort is worth it because it WILL
  enable creation implementation of truly
  effective Action Planning for the Mission.

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OR

• the users will make out that the Mission is not
  feasible, WITHOUT expending huge resources of
  time, money on the Mission!

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• The prime reason for the OPMS - EFFECTIVE
  utilisation of resources of all kinds
  intellectual resources, time resources, money
  resources.

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• For any Mission, weve got to pose the trigger
  questions to the right people for that Mission -
  these should be the people actually involved in
  accomplishing the Mission!

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1st Trigger Question

• What, in YOUR opinion, are the THINGS TO DO To
  double turnover within 1 year ?

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1st Step

• Generate relevant ideas
• (from the people actually involved in the Mission)

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MISSION To double turnover within 1 year

• Explore new, untried markets
• Obtain needed finance for basic working capital
• Launch a new product
• Appoint a dynamic CEO who knows our business
  the markets
• Create more effective dealer network
• ...

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2nd Step

• Structure the ideas generated!

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Start of Action Planning model for Business
should contribute
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• The first step is CRUCIAL
• The second step provides the potential power to
  convert knowledge into wisdom - quite rapidly
  indeed

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The model shown ISM

• Interpretive Structural Model

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ISMs

• Enable enormous compression of standard prose

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A Picture Thousand Words!
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A Picture is Worth a Thousand Words!

• The pictures created in the OPMS approach are
  LITERALLY worth thousands and thousands of (and
  thousands) of words!!

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Any such model can easily be translated into
standard prose very easily indeed! And the
little model on the earlier slide would
translateinto nearly a full page of prose.
Obviously, it is MUCH easier to read,
understand and remember the model!
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A quick translation

• Obtain needed finance for basic working capital
  to appoint a CEO should contribute to Create more
  effective marketing system which in turn should
  contribute to Launch a new product and to
  explore new, untried markets each of which
  contribute to each other. Also, obtaining needed
  finance for basic working capital appointing a
  CEO should contribute to Launch a new product and
  to explore new, untried markets In turn,
  Launch a new product and to explore new, untried
  markets should contribute to create a new dealer
  network. Also...

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Which is easier to read, understand?
should contribute
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THINGS TO DO
These models can become as large as required to
describe the most complex live situation! Over
time, as we work on our Missions, our models may
come to comprise hundreds or even thousands of
elements!
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A model of 40-50 elements, occupying maybe 2-3
pages might be the equivalent of 30-40 pages of
prose!!!The length of the prose expands
exponentially as the number of elements increase!
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THINGS TO DO
Also, the models can be blown up as required to
the depth and detail as required
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because of the contribution relationship, an
Action Planning model also shows the WHY? and
the HOW? of each element...
THINGS TO DO
WHY?
HOW?
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Up ? WHY?
Down ? HOW?
WHY?
HOW?
To
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UP the model to find out WHY? DOWN the model
to find out HOW?
THINGS TO DO
WHY?
HOW?
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Warfields ISM process is a grand generalisation
of the well known PERT/CPM tool, used in
so-called Project Management Software

• which are based on the transitive relationship
  precedes

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but precedence is NEVER sufficient to
describe ALL relevant aspects of a real system,
such as an organisation working to accomplish a
challenging Mission!

• Warfields ISM enables us to use ANY transitive
  relationship, choosing exactly the one that is
  relevant to the issue under consideration at the
  specific time!

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Transitive Relationships in a system

• contributes to crucial for Action Planning -
  is just one of the transitive relationships.
• There are many others

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Some more examples of transitive relationships

• is more important than
• should have higher priority than
• aggravates
• enhances
• implies
• leads to
• precedes (used for PERT Charts which provide
  the basis of most conventional Project
  Management Software)

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Field Representation Profiling(this is the
other powerful modeling technique invented by
Professor John N. Warfield)

• helps us clearly portray the
• dimensions of a system...

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Field Representation Profiling (contd.)

• First, we try to cleanse our minds from all
  pre-conceived categories..
• Then, OPMS asks questions like

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Field Representation Profiling (contd.)

• (In the context of the kind of actions needed to
  overcome the barriers, etc.)
• Is
• (B) Low productivity of Indian software industry
• SIMILAR TO
• (A) Our educational systems are highly
  ineffective
• ?

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Response YES would put element B into the
same category as A -NO would put it into a
different categoryyielding models like the
one illustrated next
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The System Tie Line represents any or all of
the relationships inherent in the system under
consideration.
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The elements are linked by appropriate
relationships as perceived by the users




















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The OPMS provides a facility to enable users
write down prose translations of such visual
linkages





XYZ




XYZ MAY TEND TO INCREASE THE SEVERITY OF
ABC










ABC

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It takes a while to develop the skills needed to
use the System Tie Line effectively to link
different dimensions and elements togetherIts
well worth our while to work towards developing
these skills
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because Field Representations, over sufficient
iterations, can be shown to satisfy Ashbys Law
of Requisite Variety
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Ashbys Law of Requisite Variety (Simple Simons
version)

• The dimensions of a proposed solution to a
  problem must match the dimensions of the problem
• (If too few dimensions, the solution wont work
  if too many, the solution would be too expensive
  or too complicated!)

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thus descriptions developed from Field
Representations enable us to discuss true systems
meaningfully!
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Despite its surface simplicity, this simple
categorization can be a very powerful and subtle
tool, leading to some comprehensive
articulations of complex systems - for
example, the One Page Management System, which
we shall see very shortly
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Six FUNDAMENTAL Questions on the following
Dimensions

• THINGS TO DO
• BARRIERS / DIFFICULTIES / THREATS
• STRENGTHS (Available / Required)
• WEAKNESSES
• OPPORTUNITIES (Available / Preparation required
  to utilise)
• EVENTS / MILESTONES

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• Something like a SWOT? Yes - but you will find
  that this approach is actually something more
  like a Super-SWOT - it helps and enables us to
  understand the LINKAGES between all factors!

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Effective Idea Generation
Two simple modeling tools to
show linkages

• Interpretive Structural Modeling (ISM)
• Field Representation Method (FR)

IM
Interactive Management
The Integration (OPMS)
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The IntegrationThe One Page Management System
(OPMS)
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• On detailed examination, you will find that the
  OPMS is itself a Field Representation (FR) - but
  this is an FR whose elements are themselves
  models - i.e., the OPMS is a model of models

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• This is the structure that most powerfully of all
  enables what we spoke of right at the beginning
  of this presentation

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To accomplish a Mission

• Just WRITE DOWN the Mission
• DO all the THINGS TO DO that could help
  accomplish the Mission
• Remove or minimise all BARRIERS, DIFFICULTIES,
  THREATS, WEAKNESSES that may hinder or prevent
  accomplishment
• Avail all OPPORTUNITIES found that could help
  accomplishment

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• The only way to be RIGOROUSLY convinced of the
  claim is
• Create an OPMS for yourself - on any Mission of
  current interest!!

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What the OPMS can do for you
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Using OPMS, people involved can always see the
linkages between the various dimensions of the
OPMS
A THINGS TO DO
HINDER
HELP ACCOMPLISH
B BARRIERS
HELP OVERCOME
C STRENGTHS
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more linkages
Opportunities
HELP AVAIL
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These models can become as detailed as required,
right down to the level of

• WHICH BARRIER hinders WHICH ACTIVITY?
• WHICH STRENGTH is required to overcome WHICH
  BARRIER?
• All this and more becomes clear as the OPMS is
  developed!

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Linkages between BARRIERS THINGS TO DO
The barrier marked in the FR HINDERS /
PREVENTS accomplishment of the objective marked
in the ISM (and all objectives above it)!
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• Such inter-relationships can be established
  rigorously right through the Mission - on a more
  or less real-time basissimply by using the OPMS
  approach!

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• All thats required is that key people involved
  with the Mission spend about 15-30 minutes each
  day on their individual Missions within the group
  Mission

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Time Requirements, on average

• Individual level (key people) 15mts to 1/2 hour
  EACH DAY
• Group/section requirements - as found convenient
  (but some regular schedule to be maintained)
• Division requirements - as per group
• Organisation - as convenient - say, 1/2-1 Day
  every month or so (after familiarisation)

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Some outcomes of OPMS
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Elements
Arrow representing a relationship
Elements of Reality
Mental Models
represents lead to
Prose meaning of above Elements of Reality
LEAD TO Mental Models
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The OPMS process ensures
Rigorous graphical representation of mental
model
Mental Models
represents lead to
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Our claim
Rigorous graphical representation of mental models
IMPROVED mental models!
represents can lead to
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Thus, through OPMS
Rigorous graphical representation of mental
model
IMPROVED Mental Models
Mental Models
represents lead to
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Through OPMS
Improved Mental Models
Enhanced effectiveness
represents does lead to
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Another way of looking at it
Enhanced effectiveness
MORE
Improved Mental Models
Rigorous graphical representations of reality
Represents "Lead to"
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Above satisfaction cycle definitively leads to
enhanced effectiveness of any Mission worked on,
through the enhanced clarity of mind that
results
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Another Satisfaction Cycle
OrganisationalMission
Individual Mission
Represents contributes to ."
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Another Satisfaction Cycle
OrganisationalEffectiveness
Individual Effectiveness
Represents contributes to ."
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Satisfaction Cycle
Personal Agenda
OrganisationalMission
Individual Mission
Represents contributes to ."
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• There are a huge number of other implications,
  most of which can be explored in detail only
  through live work using the OPMS approach

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Thank you!
The OPMS team fromInteractive LogicWare
Ltd119/B S.R. Nagar,Hyderabad - 500
038IndiaTel. 91-40- 381 1619, 381 7429