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KISS: Document Management for the Web Generation

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User View. 11/21/09. 6. Search Terms. ID. File System Number. Free Text. In Title & Description ... Power User View. 11/21/09. 14. Usage in the Last 2 Weeks. 11 ... – PowerPoint PPT presentation

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Title: KISS: Document Management for the Web Generation


1
KISS Document Management for the Web Generation
  • Keith Bellairs, PhDInformation Engineering
    CoordinatorIT ServicesCity of Guelph

2
What are your Demographics?
  • New Users who do not need or want training
  • Young Users with expectations shaped by daily
    computer use
  • Experienced users who do not need or want change

3
The Legacy
  • IT needed to install an application for every
    user
  • Structured Data
  • Limited index search terms
  • No integration with electronic documents
  • Separate set of IDs and passwords for every user

4
Our Goals
  • Begin the development of a data repository
  • Make engineering drawings available online
  • Use all of the old data
  • Make it a Web application
  • Provide Full text search
  • Integrate multiple data sources

5
User View
6
Search Terms
  • ID
  • File System Number
  • Free Text
  • In Title Description
  • In content of files
  • By Document Type
  • By Location
  • By Name (Consultant, Contractor, )

7
Full Text Search
8
Text Search
  • Relevance ranked results -- Score
  • Search for more than one term
  • Pond, gordon
  • Search for exact term
  • Gordon pond
  • Wild card searches
  • Demol (finds demolished and demolition)
  • Special operators
  • Require multiple terms
  • gordon pond
  • Soundex search
  • !smith finds smythe
  • Eliminate documents with a specific word
  • gordon - pond
  • Words with the same root
  • demolish (finds demolished)

9
Document Summary
10
View Engineering Drawings
11
View Related Files
12
Viewing the Mail Log
13
Power User View
14
Usage in the Last 2 Weeks
15
Results
  • Online now
  • Zero install
  • Gigabytes of files now available
  • Automatic read access by all City employees
  • Additional departments asking to add their
    documents
  • Built in-house using existing data
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