Title: Budget Scenarios: FY 09 and FY 10
1Budget Scenarios FY 09 and FY 10
- Libraries Open Meeting
- September 25, 2008
- Barbara Dewey, Dean of Libraries
2Building Scenarios What is being asked?
- 2 impoundment for FY091-time, non-recurring
(Not a base budget reduction)
Due Oct. 3 - POTENTIAL base budget cut for FY10 3 and 5
Due Nov.10
3Chancellor Simeks Philosophy
- These budget choices must be made within the
context of the core mission of the institution
and the campus strategic priorities. As painful
as the financial environment will be for the next
2-3 years, the exercise of fiscal self discipline
to a degree never practiced before can provide an
opportunity for emerging as a strong university.
4Chancellors Instructions We need to examine
every budget of the campus and ask three
questions.
- Is this a program or service central to our
mission as a land-grant, flag-ship University? - Do we need to continue the program or service
funded by this budget? - Is there a more efficient way to provide this
program or service?
5Building Scenarios requires
- Careful planning and discussion
- Specific and detailed responses
- Trust Our intention is to be open as
possible with our library staff - Cooperative Spirit We will work together to
move ahead - Patience We may not know final outcomes for
months (June 2009?) but need to position
ourselves in advance
6Context
- Continue to move forward as a campus and library
- Focus our energies/resources on our core mission
to support research, teaching, learning in
todays environment - Position ourselves well for the future
7Scenario 1 2 Impoundment this year
- Return 335,825 from FY 08-09 budget
- How? Keep vacant positions open for the rest of
the year (8 positions specified to save 2 save
the rest for possible cuts later)
8Budget-Cutting Attitude Adopt the Volunteer
Spirit
- Focus on Libraries as a WHOLE rather than
individuals or units - Supplies --really essential only
- Funding for refreshments, give aways, incentives
- Eliminate expenditures for external ads (Beacon)
- Identify cuts (i.e. eliminate calendar purchases
share phones, eliminate voice mail, etc.) - Every cut in R-fund spending will save money for
next year - What can we STOP doing or do more efficiently?
9Budget-Cutting Attitude Adopt the Volunteer
Spirit
- Work smarter volunteer to help
- We will have to staff for what is needed not for
what-ifs - If workload slows, notify supervisor and
volunteer to help elsewhere - Periodical check-in scanning laptop checkout
help at a branch - Commit Be on time avoid excessive sick leave
plan annual leave in advance when it works best
for your department
10Budget-Cutting Attitude Adopt the Volunteer
Spirit
- Curtail administrative and reduce faculty travel
expenders this year including Deans - Faculty travel support focused on help with
tenure-track and priority for faculty giving
presentations at conferences - Eliminate per diem for all travel
- Revisit support levels once we know more about
budget situation
11Scenario 2 3 cut in base budget for FY 2009-10
- 504,127 recurring cut
- Will share this document with staff before Nov.
10 deadline - We do not expect layoffs need a sharing
Volunteer approach to avoid layoffs by all
possible means
12Scenario 2 3 cut in base budget for FY 2009-10
HOW?
- Cuts in services and hours may or may not be
needed for 3 cut - Some savings could come from voluntary changes to
flex-year staff and 9-month faculty - Seek volunteers for reduced year positions
Due Oct. 15
13Scenario 3 5 cut in base budget for FY 2009-10
- 840,212 recurring cut
- It is likely we will not be able to share this
document with staff due to sensitive information.
Negative effect on individuals when it may not
happen. Continue to avoid layoffs if everyone
works together in a positive and flexible way.
14Scenario 3 5 cut in base budget for FY 2009-10
HOW?
- Evaluate all identified options
- Collection spending limits
- More outsourcing
- Reduce binding further
- Cuts in services and hours
- Stop some operations altogether
- Recommend revenue sources
- Library fee
15Scenario 3 5 cut in base budget for FY 2009-10
HOW?
- Cuts in services and hours for summers and breaks
will be needed for 5 cut - Some savings will come from changes to flex-year
staff and 9-month faculty - Depending on flex-year savings, staff faculty
reallocations of duties may occur.
16Next Steps
- Department meetings to recommend concrete actions
by October 17 - Define what departments can do
- Suggest further ideas for savings efficiencies
- Request only critically-needed equipment
- Begin to create strategic plans to work within
cuts - Individuals consider effective work methods, ways
to volunteer, personal work changes, support
co-workers, supervisors, heads, and administrators