Budget Scenarios: FY 09 and FY 10

1
Budget Scenarios FY 09 and FY 10

• Libraries Open Meeting
• September 25, 2008
• Barbara Dewey, Dean of Libraries

2
Building Scenarios What is being asked?

• 2 impoundment for FY091-time, non-recurring
  (Not a base budget reduction)
  Due Oct. 3
• POTENTIAL base budget cut for FY10 3 and 5
  Due Nov.10

3
Chancellor Simeks Philosophy

• These budget choices must be made within the
  context of the core mission of the institution
  and the campus strategic priorities. As painful
  as the financial environment will be for the next
  2-3 years, the exercise of fiscal self discipline
  to a degree never practiced before can provide an
  opportunity for emerging as a strong university.

4
Chancellors Instructions We need to examine
every budget of the campus and ask three
questions.

• Is this a program or service central to our
  mission as a land-grant, flag-ship University?
• Do we need to continue the program or service
  funded by this budget?
• Is there a more efficient way to provide this
  program or service?

5
Building Scenarios requires

• Careful planning and discussion
• Specific and detailed responses
• Trust Our intention is to be open as
  possible with our library staff
• Cooperative Spirit We will work together to
  move ahead
• Patience We may not know final outcomes for
  months (June 2009?) but need to position
  ourselves in advance

6
Context

• Continue to move forward as a campus and library
• Focus our energies/resources on our core mission
  to support research, teaching, learning in
  todays environment
• Position ourselves well for the future

7
Scenario 1 2 Impoundment this year

• Return 335,825 from FY 08-09 budget
• How? Keep vacant positions open for the rest of
  the year (8 positions specified to save 2 save
  the rest for possible cuts later)

8
Budget-Cutting Attitude Adopt the Volunteer
Spirit

• Focus on Libraries as a WHOLE rather than
  individuals or units
• Supplies --really essential only
• Funding for refreshments, give aways, incentives
• Eliminate expenditures for external ads (Beacon)
• Identify cuts (i.e. eliminate calendar purchases
  share phones, eliminate voice mail, etc.)
• Every cut in R-fund spending will save money for
  next year
• What can we STOP doing or do more efficiently?

9
Budget-Cutting Attitude Adopt the Volunteer
Spirit

• Work smarter volunteer to help
• We will have to staff for what is needed not for
  what-ifs
• If workload slows, notify supervisor and
  volunteer to help elsewhere
• Periodical check-in scanning laptop checkout
  help at a branch
• Commit Be on time avoid excessive sick leave
  plan annual leave in advance when it works best
  for your department

10
Budget-Cutting Attitude Adopt the Volunteer
Spirit

• Curtail administrative and reduce faculty travel
  expenders this year including Deans
• Faculty travel support focused on help with
  tenure-track and priority for faculty giving
  presentations at conferences
• Eliminate per diem for all travel
• Revisit support levels once we know more about
  budget situation

11
Scenario 2 3 cut in base budget for FY 2009-10

• 504,127 recurring cut
• Will share this document with staff before Nov.
  10 deadline
• We do not expect layoffs need a sharing
  Volunteer approach to avoid layoffs by all
  possible means

12
Scenario 2 3 cut in base budget for FY 2009-10
HOW?

• Cuts in services and hours may or may not be
  needed for 3 cut
• Some savings could come from voluntary changes to
  flex-year staff and 9-month faculty
• Seek volunteers for reduced year positions
  Due Oct. 15

13
Scenario 3 5 cut in base budget for FY 2009-10

• 840,212 recurring cut
• It is likely we will not be able to share this
  document with staff due to sensitive information.
  Negative effect on individuals when it may not
  happen. Continue to avoid layoffs if everyone
  works together in a positive and flexible way.

14
Scenario 3 5 cut in base budget for FY 2009-10
HOW?

• Evaluate all identified options
• Collection spending limits
• More outsourcing
• Reduce binding further
• Cuts in services and hours
• Stop some operations altogether
• Recommend revenue sources
• Library fee

15
Scenario 3 5 cut in base budget for FY 2009-10
HOW?

• Cuts in services and hours for summers and breaks
  will be needed for 5 cut
• Some savings will come from changes to flex-year
  staff and 9-month faculty
• Depending on flex-year savings, staff faculty
  reallocations of duties may occur.

16
Next Steps

• Department meetings to recommend concrete actions
  by October 17
• Define what departments can do
• Suggest further ideas for savings efficiencies
• Request only critically-needed equipment
• Begin to create strategic plans to work within
  cuts
• Individuals consider effective work methods, ways
  to volunteer, personal work changes, support
  co-workers, supervisors, heads, and administrators