eRecording: an InGeo Overview

1
eRecording an InGeo Overview

• Mark Ladd
• Ingeo Systems

2
Electronic Recording

• Viable alternative to paper recording that is
  available today
• Meets all the legal requirements
• Improves quality, reduces time and improves
  compliance
• Provides significant benefits to county recorders
  in time, effort, payments, indexing, archiving

3
Document Types

• Lien Releases
• Reconveyances
• Substitutions
• Assignments of Mortgage
• Trustee Documents
• Closing Documents

4
Industry Standards

• We are able to receive and send PRIA and MISMO
  compliant documents.
• For our clients who have not adopted these
  standards, we are able to provide the necessary
  conversions for them to transact business with
  parties that have.
• Support industry Web standards
• Use industry security standards

5
Security

• Provides more security than with a paper document
• Provide complete audit trails
• Uses highly secure PKI technology
• Ensures that payments and reconciliation are made

6
Signing Technology

• ePrepare utilizes a patented process to attach
  digital certificates and digitized signatures to
  electronic documents
• Patent No. US 6,796,489 B2

7
Transaction Security

• ePrepare wraps all electronic documents with a
  tamper-evident digital certificate prior to
  submitting to the county
• All information flows over a secure connection
  and IP filtering is utilized to enable
  connections from trusted partners.

8
System Security

• System level scan and monitoring to ensure that
  unnecessary applications, processes or services
  are not running.
• Leading security tool kit is used to ensure that
  the server has been properly secured.
• 3rd party penetration tool is used to further
  validate a secure installation.

9
System Security

• Antivirus software is installed on all systems in
  managed mode.
• All systems are configured for real-time scanning
  as well as an automatic daily scanning of all
  local drives.
• A network level Antivirus server provides daily
  scans of all network area storage drives.

10
System Security

• Host based and Network Based Intrusion Detections
  systems are employed.
• Honeypots are maintained in the DMZ and monitored
  by the IDS systems.
• Internal and external scanning systems ensure
  network and application integrity.
• We utilize the services of an ethical hacker to
  perform periodic penetration evaluations.

11
California Transactions

• We have been Electronic Recording in California
  for over three years
• Four Counties are already processing electronic
  land records
• Services provided for lenders and title companies
  as well as for government agencies

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California Transactions

• Lien Releases/Reconveyances
• Substitutions
• Franchise Tax Board
• Liens
• Lien Releases
• Treasurer/Tax Collector (Riverside)
• Liens
• Lien Releases

13
Other Jurisdictions

• Recording in 21 states today
• Provide recording to 27 of the population in
  these states, and will this year reach more than
  40 of the population in states we record in
• Provide recording in Trustee states
• Provide electronic notarization in all states
  where it is available

14
Future Direction

• Partnered with the nations largest forms vendor
  to bring full library of documents to our
  clients.
• Partnered with leading LOS vendors to bring all
  types of documents into electronic recording.
• Releasing multi-level capabilities so that any
  document delivery level can be recorded in any
  document recipient system.

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Questions / Contact Info

• Ingeo Systems
• Logan, UT
• Mark Ladd
• Mladd_at_ingeo.com
• Patty Sandever
• Psandever_at_ingeo.com
• Karl Klessig
• Kklessig_at_ingeo.com