Employee Safety Orientation

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Employee Safety Orientation
10/07
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OUTLINE

• What is the Safety Orientation and Checklist?
• Reporting Accidents
• Emergency Equipment Response Procedures
• Your Safety Committee
• Personal Work Habits
• Potential Hazards on the Job

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The Safety Orientation

• WSU Vancouver conducts a Safety Orientation for
  new hires and on a periodic basis for all
  employees
• Supervisors are responsible for administering the
  safety orientation

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The Safety Orientation

• The orientation allows a chance to discuss
• Emergency procedures and evacuation routes
• Emergency equipment locations
• Workplace hazards and safe work procedures
• New equipment, procedures, and chemicals
• Workplace changes
• Employee safety concerns

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The Safety Orientation

• Given to inform new employees of workplace
  hazards and safe work practices
• Statistics show new employees (being unfamiliar
  with the workplace) are at higher risk for
  accidents and injuries, and that a safety
  orientation helps reduces this risk
• An important step in promoting and ensuring a
  safe work ethic with new employees
• Safety orientations are required by law

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Safety Orientation Checklist

• The Safety Orientation Checklist is designed to
  help supervisors administer a safety orientation
  
• The list delineates important subjects all on
  campus should be aware of to have a safe
  workplace
• Helps meet the regulatory requirement for
  documentation of the safety orientation

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LIST
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Reporting Accidents

• Call 911, if an emergency
• Report accidents to Supervisor (within 24 hours)
• Report serious injuries or death to Vice
  Chancellor of Finance and Operations
• Vice Chancellor, Lynn Valenter, notifies Pullman
• Near misses email safety committee at
• closecalls_at_vancouver.wsu.edu

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Reporting AccidentsThe Necessary Paperwork

• FILL OUT Incident Report Form S25-20-8
• Forms available from Human Resources Department
• Injured person generates the report and
  supervisor signs
• Send report to EHS Coordinator
• Form S25-20-8 is also used for property damage
  and workplace violence reporting

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Reporting AccidentsThe Necessary Paperwork

• Complete a Supervisors Report form, S25.25.4, for
  accidents with lost time or medical treatment
• Send students and visitors to Public Safety
  Office to report accidents and fill out paperwork

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Why Report an Accident?

• So corrective action can be taken to help prevent
  further injuries and accidents
• So employee benefits can be processed
• To provide the University statistics to budget
  dollars for accident prevention
• Required by law to report accidents and injuries
  resulting in lost time to the State

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First Aid Training

• American Heart Association First Aid, CPR and AED
  one-day course is offered through Public Safety
  several times a year. Two-year certification
  issued.
• Call 6-9001 to sign up for a class!

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First Aid Kits

• First aid kits are located across campus
• Purchased and maintained by departments
• Public Safety has a large response kit
• Know the location of the first aid kit and other
  emergency equipment in the areas you work and
  teach
• Our first aid kit(s) is located ________

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Campus Emergency Equipment

• Blue-light phones in parking lots
• Public phones in hallways each floor of buildings
  (no cost for local calls)
• Fire pulls in hallways
• Fire sprinklers in all building
• Fire extinguishers in hallways and labs

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Campus Emergency Equipment

• Emergency showers eyewashes in Science
• Classroom Bldg. room 50 and 150 and 3rd floor
  hallway
• Engineering Life Science Bldg. greenhouse
  entry, 1st 2nd floor hallways and by sinks in
  labs
• Chemical Spill Clean-up Kit locations
• Engineering Life Science Bldg. 2nd floor
  hallway, room 110 and room 116
• Classroom Bldg. room 8, and 3rd floor hallway
• Multi-Media Bldg. Fine Arts room 107
• Physical Plant Building 20 (EHS)

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Campus Emergency Equipment

• Automatic External (heart) Defibrillator (AED) in
  Public Safety
• Evacuation stair chair on wall in
• Classroom Bldg. 3rd floor stairwell
• ADA emergency evacuation rescue pulls (alarm to
  summon help for those that cant manage stairs by
  themselves)
• Multi-Media Bldg. by stairwells 2nd floor (green
  pull stations on wall by red fire alarm pull
  stations)
• Clark Center 3rd floor by stairwells (6 metal
  buttons marked rescue which are voice and/or push
  alarm)

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GET HELP ON THE WAY!

• For all emergency response needs, call 911
• Stay Calm and provide 911 dispatcher with your
  name, location, and nature of the problem
• Stay on the line until help arrives
• The 911 dispatcher will notify Public Safety,
• who in turns notifies other necessary
• campus response personnel

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Medical Emergency

• Call 911, if patient is non-responsive
• Public Safety has an EMT call 6-9001
• If awake, ask patient if they want assistance
• Dont move the patient unless necessary
• If trained, provide aid, but only to the level
  trained
• Other helpful duties during incident include
• Help keep on-lookers away from the patient
• Stay back out of the way yourself
• Direct emergency personnel to patient

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Building Evacuation Areas

• Each building has an assigned evacuation area
• Evacuation maps are posted in classrooms and
  office areas and are available from Public Safety
• Be aware that construction may temporarily change
  an evacuation area check with Public Safety for
  updates
• If you work in more than one building, know each
  buildings evacuation area and emergency
  equipment locations

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WSU Vancouver Evacuation Area Map
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Building Evacuation Locations

• Student Services Center (VSSC), Classroom
  Building (VCLB), Administration Building, (VADM)
  and Education and Human Development (VEHD)
  buildings, the meeting place is adjacent to the
  Orange 1 Parking Lot, immediately west of the
  campus drive and below the amphitheater.
• Multimedia Building (VMMC) and Library Building
  (VLIB), the meeting place is the grass area
  adjacent to the South Orange 3 Parking Lot.
• Engineering and Life Science (VELS), Furstenberg
  Student Commons (VFSC), and Physical Plant
  buildings, the meeting place is the grass area
  east of the Mt. St Helens corridor path north of
  the Public Safety building.
• Clark Center will meet in the grass north of the
  building and east of the Green 2 parking lot
  extension.
• Annex staff will meet in the grass west of the
  roadway below the Library Building.

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During an Evacuation

• Evacuate buildings in a calm and orderly manner
• Keep clear of responding emergency personnel
• Keep away from parking lots and vehicles
  (potential for bomb placement in vehicles)
• Do not re-enter building until Incident Commander
  gives the okay

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Where is My Evacuation Area?

• List evacuation locations for the buildings you
  frequent
• _________________________
• _________________________
• _________________________

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Safety Zone Supervisors (SZS)

• SZS are trained to assist with orderly and safe
  building evacuation

• Each floor of each building has a
• primary and alternate safety zone supervisor
• SZSs briefly check unlocked areas, shut doors
  and windows, and assist disabled on their way out
  of the building and to evacuation area
• SZSs report observations to the Incident
  Commander

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Persons With Special NeedsSet-Up a Plan!

• The most important thing you can do is Pre-Plan
  for emergencies.
• People with special needs and departments with
  students, staff, faculty, or visitors with
  special needs routinely in your area must
  communicate and set up a plan to safely exit
  buildings and get out of harms way.
• Contact Public Safety, Human Resources, or
  Student Services ADA Coordinator to assist in
  emergency pre-planning.
• In emergency situations it is important to think
  about disability in a broad sense. The term
  disability does not apply just to people with
  mobility, hearing, visual, speech or cognitive
  impairments. The term also applies to people with
  medical conditions such as heart disease,
  arthritis, asthma, history of seizures, and
  respiratory conditions, and emotional or
  psychiatric conditions.

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In Case of Fire

• Leave the area shutting the door on the way out,
  and exit the building
• Pull fire alarm on the way out of building
• Alert others on your way out
• Do not use elevators
• Evacuate to buildings assigned evacuation area
• Do not re-enter the building until Incident
  Commander gives the okay

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Fire Extinguishers

• When using a fire extinguishers PASS
• P ull the safety pin
• A im horn or nozzle at the base of the flames
• S queeze the handle
• S weep the extinguisher back and forth across the
  fire until the fire is extinguished
• Do not attempt to put out a fire unless you have
  been trained on how to use a fire extinguisher

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Workplace Violence

• Domestic Violence
• Notify Public Safety of Protection Order
• Public Safety Provides Escorts
• Employee / Employer Violence or Harassment
• Report to Supervisor
• Human Resources
• Public Safety
• Intruder (shooter)
• Response depends on the situation
• Lock down or Lock out
• Shelter in Place
• Evacuate
• Hide, Run, Play dead, Fight

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PUBLIC SAFETYS
QUICK!
REFERENCE
for

• Fire
• Medical Emergencies
• Criminal Activity
• Earthquake
• Bomb Threat
• Hostile Intruder

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Incident Command System (IC)

• Nationally recognized Emergency Command and
  Response System which has been organized to
  respond to emergencies across the country, and
  has been adopted by the University
• Provides a vehicle for financial, human, and
  physical resources to be appropriately
  distributed during and after an emergency
• IC system functions under ONE Commander
• The Chancellor, Vice Chancellor, Facility
  Operations Manager and Lt. of Public Safety are
  trained as incident commanders. Commander could
  also be off-campus person like Fire Chief
• First responders local fire, medical and police,
  WSU Vancouver police, and facilities operations
  personnel will provide support for campus
  incident command response
• Others are assigned as needed

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Campus Emergency Response PersonnelPUBLIC SAFETY

• Lt. David Stephenson
• Commissioned Police Officer
• Carries firearm
• gt25 years experience as Police Officer
• Specialized training in incident command, campus
  evacuation, bomb threats, armed intruder and/or
  terrorist threat
• Paramedic (EMTP)
• Member of SWAT Team (TEMS)
• Public Safety in Physical Plant 10B 6-9001

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Campus Emergency Response PersonnelPUBLIC SAFETY

• Officer Jeannette Hurt
• Commissioned Police Officer
• Carries firearm
• Member Vancouver Mounted Patrol Unit
• gt10 years campus law enforcement experience
• Specialized training in crowd management and
  Community Oriented Policing
• Public Safety in Physical Plant 10B 6-9001

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Campus Emergency Response PersonnelENVIRONMENTAL
HEALTH SAFETY

• WSU Vancouver EHS Coordinator Kris Reding
• Trained in incident command duties
• Provides technical assistance on regulatory
  interpretations, safe chemical handling, incident
  environmental health, and employee safety
  concerns
• Responds to chemical and blood and body fluid
  spills
• Physical Plant 20H 6-9706

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Campus Emergency Response PersonnelFACILITIES
OPERATIONS STAFF

• Provide technical expertise for building
• systems (plumbing, electrical, HVAC)
• Equipment resources such as barriers, fans,
  tools, forklift, and vehicles
• Human resources to help with traffic control,
  transportation, and repairs
• Custodians trained to respond to blood and body
  fluid spills

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Prepare Because You Care!

• Learn First Aid and CPR and keep current
• Know .
• What to do in an emergency
• Evacuation routes and evacuation area
• Emergency equipment use and locations
• Be prepared for emergencies at home
• Food, water, flashlights, and prescriptions on
  hand
• Emergency check-in number out of state for family
• Find a helpful home Emergency Preparedness
  Guide on the WSU Public Safety Website

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Please Understand andExercise Patience

• Emergencies Create Extra-Ordinary Circumstances
• The Campus wont operate in a normal manner
• Personnel attending to an emergency may need to
  be abrupt this is not personal-stay back and
  let them do their job
• Realize people around you can be scared,
  stressed, anxious, and agitated during an
  emergency. You may be experiencing these same
  emotions
• Each emergency brings its own unique happenings.
  There is no magic formula to make everything all
  right or to run smoothly for some emergencies,
  esp. natural disasters or shooter incidents

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Your Safety Committee

• The WSU Vancouver Safety Committee, together
  with administrators, faculty, students, and
  staff, helps promote, maintain, and enhance a
  healthy and safe environment for research,
  learning and work

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Your Safety Committee

• _____________ is Chair (changes annually)
• Departmental representative is elected by the
  department. My rep. is ___________
• Standing members
• Facilities Operations Manager
• Environmental Health Safety Cord.
• Public Safety Lieutenant

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Your Safety Committee

• Meets monthly in Admin 236
• Discusses accident reports, and solutions to
  prevent accidents from re-occurring
• Organizes facility inspections and does special
  safety projects
• Promotes campus safety training safety
  awareness
• Acts as a grievance committee for unresolved
  safety issues

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Personal Work Habits
Your Actions Can Effect Others

• Smoke outside buildings 25 from entrances and
  building intakes
• Practice good hygiene
• Strong cologne can make others sick or cause
  headaches
• Adopt good housekeeping habits to prevent
  blocking of exits, and trip and fire hazards

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Personal Work HabitsProtect Yourself

• Take a minute to
• Follow safe work procedures
• Adopt a work-safe work ethic
• Practice personal wellness habits such as regular
  exercise, eating healthy foods, getting proper
  amount of sleep, quitting smoking or losing
  excess pounds
• Strive to find ways to reduce stress
• (at work and home)

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Personal Work HabitsProtect Yourself

• Take a minute to
• Adjust work station to fit you to reduce
  repetitive stress and strains on your body
• Request a personal ergonomic assessment of your
  workstation
• Contact Environmental Health and Safety (EHS)
  for assistance 6-9706 or reding_at_vancouver.wsu.edu
  

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Personal Work HabitsProtect Yourself

• Back Injuries are 1 accident on campus
• Take a minute to lift properly
• Ask for help with heavy loads or use mechanical
  assist
• Plan the lift
• Spread feet apart about shoulder width
• Bend at the knees
• Tighten stomach muscles
• Securely grip the load
• Keep load close to the body
• Lift in a slow, even motion
• Avoid twisting at the waist

Ask for help with odd shape or heavy loads
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Personal Work Habits

• Slips, trips falls are 2 accident on campus
• Take a minute to prevent a fall
• Watch walkways, and building entrances, stairs,
  and floors for wet, slippery conditions in rainy,
  icy, and snowy weather
• Dont carry large and/or bulky items on stairs
• Use handrails on stairs
• Wear sensible footwear

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Personal Protective Equipment (PPE)

• Some job tasks take additional protective
  clothing or equipment that
• Acts as a barrier between the hazard and the
  employee such as protective eyewear or gloves
• and/or
• Provides assistance to the employee to safely
  handle the hazard such as a fume hood or hand
  truck

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Personal Protective Equipment (PPE)

• It is the supervisors responsibility to assess
  what protective clothing and equipment is needed
  for tasks and provide them to employees
• It is the employees responsibility to use, wear,
  and properly care for the protective clothing and
  equipment provided

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Potential Job Hazards

• The campus has many different jobs some with
  more risk of injury than others. For instance,
  Science has more potential job hazards than the
  Library

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Potential Job Hazards Some Examples
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Potential Job Hazards

• Its a supervisors responsibility to
• Identify potential job hazards
• Develop procedures for employees to safely
  perform work and mitigate hazards
• Transfer the knowledge
• Train employees to identify hazards,
• protect themselves, and work safely
• Safety Orientation is the first step in this
  process
• Supervise employees to ensure they work safe

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Potential Job Hazards

• Its the employees responsibility to
• Follow established work procedures
• Be aware of workplace hazards
• Work-safe to protect yourself and co-workers
• Report unsafe conditions or accidents to your
  supervisor
• Use engineering controls and wear protective
  equipment provided

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On-The-Job-Training (OJT) A Safety Orientation
is a Beginning not an End!

• Supervisors are required to instruct employees on
  how to perform job tasks safely throughout an
  employees work tenure
• Is essential for a safe workplace
• Requires frequently revisiting of safe work
  practices via periodic employee safety training
• Allows employee to practice and perfect job tasks
• Gives supervisor opportunity for observation and
  assessment of employee performance, and re-train
  when necessary

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University Safety Program

• A safe workplace takes all of us
• The safety committee
• Your safety committee representative
• Administrators
• Supervisors
• Faculty and Staff
• Students
• You
• Public Safety
• Environmental Health and Safety
• Facilities Operations
• Local Emergency Responders
• Written Safety Policy and Procedures contained in
  the WSU Vancouver Accident Prevention Plan

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Safety Training ResourcesThe Safety Orientation
Checklist Beyond!

• Safety Committee, Public Safety and EHS
• sponsored safety courses
• WSU Vancouvers EHS has training materials,
  ideas,
• safety DVDs VCR tapes
• Labor and Industries loans safety DVDs VCR
  tapes
• WSU WHETS Trainings
• Vendors Contractors provide product instruction
  and classes
• INTERNET courses
• O-J-T (continual by Supervisors)