Troop 4 Leadership Training

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Troop 4 Leadership Training

• (Matthew Hannam) Scoutmaster
• (Kyle Martins)
• Senior Patrol Leader

(First United Methodist Church) February 17th,
2007
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Quotes from the founder Lord Robert
Baden-Powell

• Training boy leaders to run their troop is
  the Scoutmasters most important job
• Train Scouts to do a job, then let them do it.
• Never do anything a boy can do.

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Introduction

• Scouting offers young people a rich and varied
  arena in which to learn and use leadership
  skills. Among the challenges encountered by a
  troops youth leaders are
• The badge of office presented to a Scout who
  accepts a position of troop leadership does not
  automatically make him a good leader.

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Question

• How many have had this course before?
• How many of you have been through a Council-level
  Junior Leader Training course such as JLTC or
  NYLT? What happened at this course?

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Agenda - Why are we here today?

• We will work through the three TLT modules
• Module One Introduction to Leadership (Know)To
  learn what you must Know to successfully fill
  your new leadership position.
• Module Two How to Do Your Job (Be)To learn
  what you, a youth leader, must Be to be
  successful.
• Module Three What is Expected of Me? (Do)To
  learn what you must Do to carry out your new
  responsibilities.
• Have some fun while learning play games.
• Take breaks and have lunch.
• Earn Trained Patches and Certificates

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Module One Introduction to Leadership (Know)

• This session focuses on what a new leader must
  know.
• The topics include
• The Youth-Led Troop Living the Scout Oath
  Law
• Discussion of a Youth-Led Patrol
• Review of the Troop Organization Chart
• Position Overview
• National Honor Patrol Award Requirements

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Youth-Led Troop - Living the Scout Oath and
Law

• A leader is best when people barely know he
  exists not so good when people obey and acclaim
  him worst when they despise him. But a good
  leader who talks little when his work is done,
  his aim fulfilled, they will say we did it
  ourselves.
  --- Chinese
  philosopher Sun-Tsu

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Troop Positions
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Standing Tall, Up Front - The Job of the
Senior Patrol Leader

• The master of ceremonies
• Makes sure things happen as planned
• Looks ahead to the next time
• Did the original plan really work out well?
• What should we do differently next time?
• Should hold a critique after each activity
• Looks to his friends, the Scoutmaster and his
  fellow leaders as helpful resources

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The Senior Patrol Leader has lots of
helpers to call upon

• The Assistant Senior Patrol Leader
• Thats what assistants are for
• The Patrol Leaders Council
• Patrol Leaders, Troop Guide, Assist Junior
  Scoutmaster, etc.
• The Youth Service Corps
• Scribe, Librarian, Instructor, Historian,
  Quartermaster, Order of the Arrow Troop
  Representative, Bugler/Musician and Chaplain
  Aide
• The Adult Leaders, Troop Committee and Parents

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Helping Others Grow

• When someone doesnt do the assigned task, it is
  the SPLs job to find someone who will
• He needs to resist the urge to pick up a dropped
  ball and run with it -
• Rather, pick it up and pass it to someone else
• This is called DELEGATING
• Delegating is one trait of a good leader
• It allows others to grow in experience

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Other tools in the toolbox

• Boy Scout Handbook
• The basic tool for all Scouting
• Troop Program Features - a good source for
• Games (for learning and for fun)
• Ceremonies (how about some new ideas?)
• Program monthly themes
• The Troops collection of books
• The internet
• The other junior leaders
• The Troops adult leaders parents

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The Patrol Leaders Council (PLC)

• The PLC
• Plans runs the Troops program activities
• Conducts an Annual Program Planning Conference to
  lay out the troops calendar for the coming year
• Meets monthly to fine-tune upcoming meetings
  outings
• PLs Guide presents ideas concerns of their
  patrols, then takes the councils decisions to
  the rest of the troop members
• The SPL leads plans the PLC meetings then
  prepares an agenda for the other leaders
• The Troop Service Corps may be invited as needed
  to PLC. The Scoutmaster attends the PLC as a
  coach
• The Scoutmaster Troop Committee retain veto
  power over decisions of the PLC when plans
  violate safety well-being

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Youth-Led Patrol

• The patrol method is not a way to operate a Boy
  Scout troop, it is the only way. Unless the
  Patrol method is in operation you dont really
  have a Boy Scout troop.
  
  --- Robert Baden-Powell
• The object of the patrol method is not so much
  saving the Scoutmaster trouble as to give
  responsibility to the boy.
  
  --- Robert Baden-Powell
• Scouting is a game for boys under the
  leadership of boys under the direction of a man.
  
  --- Robert
  Baden-Powell

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Why Patrols?

• Patrols are the building blocks of a Boy Scout
  Troop.
• A small group of youth who are more or less
  similar in age, development, and interests.
• As a team, the Patrol members share the
  responsibility of making the patrol a success.
• Each patrol selects a name for itself, decides on
  a yell, designs a flag.
• A patrol takes pride in its own identity, its
  members strive to make theirs the best patrol
  possible.
• The ideal size of a patrol is eight. This size is
  appropriate not only for effective patrol troop
  meetings, but also for hiking camping without
  leaving a trace.

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3 Basic Types of Patrols

• New-Scout PatrolThe New-Scout function together
  as a patrol during their first year in the troop,
  working toward their goal of completing the
  requirements for the First Class rank. A Troop
  Guide Assistant Scoutmaster-New Scouts Patrol
  serves to ensure each Scout has every opportunity
  to succeed right from the start.
• Regular PatrolComposed of scouts who have
  completed the First Class requirementsor who are
  at least in the seventh grade. Most of them have
  been around Scouting long enough to be
  comfortable with patrol troop routines.
• Venture PatrolThe older-boy patrol (13
  through17) within a troop. They have the maturity
  experience to plan take part in more
  challenging high-adventure outings sports
  activities. The Assistant Scoutmaster-Venture
  Patrol can help the patrol transform their plans
  into action. The Cows are the Troop 4 Venture
  Patrol. Historically this Patrol has been
  reserved by boys who have achieved the rank of
  Life. Troop 4 will be bringing back this
  tradition in January 2008.

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Patrol Positions

• Patrol LeaderJust as it sounds the Leader of his
  Patrol. Elected by the members of Patrol but not
  as a popularity contest. The Patrol Leader
  represents the patrols needs desires on the
  Patrol Leaders Council.
• Assistant Patrol LeaderAssistant to the Patrol
  Leader serves in his place when absent. He may
  carry out special assignments given him by the
  patrol leader.
• Patrol ScribeThe patrols secretary. He checks
  attendance, keeps the patrol logbook current,
  collects records patrol dues helps prepare
  budgets for outings.
• Patrol QuartermasterMaintains an inventory of
  the patrols equipment makes sure it is clean
  ready to use.
• Patrol GrubmasterIn charge of assisting the
  patrol in putting together menus for hikes
  campouts. He takes the lead in making all
  food-related arrangements for the patrols
  outdoor programs.
• Patrol CheermasterLeads the patrol in songs,
  yells stunts during meetings campout programs.

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Patrol Leaders Get Into Your Job - Break It
Down into Smaller Pieces

• Tackle one piece at a time
• How Can I Remember Everything?
• Carry a Pocket note pad and pen/pencil write it
  down
• Think of your Patrol Leaders Handbook as a
  toolbox.
• Take it with you to meetings
• Take it on campouts
• Take it to summer camp
• Most important! - Take time to read it!

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Troop 4s Organization Chart

Patrol LeadersCouncil
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The Senior Patrol Leader

• Is elected by the Scouts to represent them as the
  top junior leader in the troop
• The SPL reports to the Scoutmaster

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Senior Patrol Leader Duties

• Preside at all troop meetings, events,
  activities, and annual program planning
  conference
• Chair the patrol leaders' council
• Appoint boy leaders with the advice and consent
  of the Scoutmaster
• Assign duties and responsibilities to other youth
  leaders
• Work with the Scoutmaster in training youth
  leaders

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And as with all of the Troop Leaders
Youth Adults

• He
• Sets a good example
• Wears the Scout uniform correctly
• Lives by the Scout Oath and Law
• Shows and helps develop Scout Spirit

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The Assistant Senior Patrol Leader

• Second highest junior leader in the troop
• Appointed by the SPL
• Helps lead meetings and activities as called upon
  by the Senior Patrol Leader
• Guides the troop in the Senior Patrol Leader's
  absence

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Assistant Senior Patrol Leader Duties

• Is responsible for training and giving direct
  leadership to the Youth Service Corps members
  Scribe, Librarian, Instructor, Historian,
  Quartermaster, Order of the Arrow Troop
  Representative , Bugler and Chaplain Aide, etc
• Performs tasks assigned by the Senior Patrol
  Leader
• Functions as a member of the Patrol Leaders'
  Council

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The Patrol Leader

• The elected leader of his patrol
• Represents his patrol on the Patrol Leaders
  Council
• Reports to the SPL

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The Patrol Leaders Duties

• Plans and leads patrol meetings and activities
• Keeps patrol members informed
• Assigns each patrol member a task and help them
  succeed
• Represents the patrol at all Patrol Leaders'
  Council meetings and the annual program planning
  conference
• Prepares the patrol to take part in all troop
  activities.
• Shows and helps develop patrol spirit
• Works with other troop leaders to make the troop
  run well
• Knows what patrol members and other leaders can do

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The Assistant Patrol Leader

• Is appointed by the patrol leader and
• Leads the patrol in the Patrol Leaders absence

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Assistant Patrol Leader duties

• Helps the patrol leader plan and lead patrol
  meetings and activities
• Helps the patrol leader keep patrol members
  informed
• Helps the patrol leader prepare the patrol to
  take part in all troop activities
• Leads the patrol in the patrol leaders absence
• Shows and helps develop patrol spirit
• Represents the patrol at all patrol leaders'
  council meetings in the patrol leaders absence
• Works with other troop leaders to make the troop
  run well

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The Patrols organization

• Patrol Scribe - Keeps patrol log, attendance
  records, dues, budgets for patrol activities
• Patrol Grubmaster - Menu planner, food shopper,
  sees that the patrol eats right
• Patrol Quartermaster - Keeps patrol gear in
  order
• Patrol Cheermaster - Leads songs, yells, stunts,
  and campfire programs
• Patrol Chief Cook - Organizes cooking meals

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Patrol Organization Sharing
Leadership

• The patrol jobs can be for months or for only the
  weekend at a time
• Rotate assignments - plenty of jobs to go around
• Sharing responsibility gives each Scout a chance
  to buy in to the effort
• If each has a part in a plans creation, each
  will do his best to make it come out right

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Troop Guide - Guide for the New Scout Patrol

• Introduces new Scouts to troop operations.
• Guides new Scouts through early Scouting
  activities.
• Shields new Scouts from harassment by older
  Scouts.
• Helps new Scouts earn the First Class rank in
  their first year.
• Coaches the patrol leader of the new-Scout patrol
  on his duties.
• Works with the patrol leader at the patrol
  leaders' council meetings.
• Attends patrol leaders' council meetings with the
  patrol leader of the new-Scout patrol.
• Assists the assistant Scoutmaster with training.
• Coaches individual Scouts on Scouting challenges.

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Other Troop Leadership Positions

• Every troop needs a Corps of Leadership and
  Service to get the job done
• These are the important jobs beyond the Patrol,
  the Behind the Scenes duties that are very
  important to the whole Troop!
• All of the following staffers report to the
  Assistant Senior Patrol Leader

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Troop Scribe The Troops Secretary

• Attends and keeps a log of the Patrol Leaders'
  Council meetings.
• Records attendance and dues payments of all troop
  members.
• Records advancement in troop records and on the
  Troop Advancement chart.
• Works with the appropriate troop committee
  members responsible for finance, records, and
  advancement.

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Troop Quartermaster The Troops Supply
Equipment Boss

• Keeps records of patrol and troop equipment.
• Keeps equipment in good repair.
• Keeps equipment storage area neat and clean.
• Issues equipment and see that it is returned in
  good order.
• Suggests new or replacement items.
• Works with the troop ASMs responsible for
  equipment.

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Troop Instructors- Teacher of Scouting skills.

• Older Troop member proficient both in Scouting
  skills in the ability to teach that skill to
  others.
• Instructs first aid, camping, backpacking the
  subject can encompass any of the areas that
  Scouts want to master, especially those required
  for outdoor activities rank advancement.
• Prepares well in advance for each teaching
  assignment.

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Chaplain Aide Assist the Troops Chaplain

• Keeps troop leaders appraised of religious
  holidays when planning activities.
• Assists the troop chaplain or religious
  coordinator in meeting the religious needs of
  troop members while on activities.
• Encourages saying grace at meals while camping or
  on activities.
• Leads worship services on campouts.
• Tells troop members about the religious emblems
  program for their faith.

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Troop Librarian - Oversees the care use of
troop reference books, pamphlets, magazines,
audiovisuals Merit Badge books

• Establishes and maintains a troop library.
• Keeps records on literature owned by the troop.
• Adds new or replacement items as needed.
• Has literature available for borrowing at troop
  meetings.
• Maintains a system to check literature in and
  out.
• Follows up on late returns.

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Troop Historian - Keeper of Troop Photos,
History Archives

• Collects preserves troop photographs, news
  stories, trophies, flags, scrapbooks, awards
  other memorabilia.
• Gathers pictures and facts about past activities
  of the troop and keep them in scrapbooks, wall
  displays, or information files.
• Takes care of the troop trophies and keepsakes.
• Collects information about former Scouts and
  leaders and makes materials available for
  Scouting activities, media contacts, troop
  history projects.

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Order of the Arrow Troop Representative

• Serves as a communication link between the troop
  the local OA lodge or chapter
• Enhances the image of the Order as a service arm
  to the troop, district council
• Attends the monthly District OA meetings and
  reports back to the troop
• Promotes the OA in the troop by inviting other
  Arrowmen to participate in OA activities
• Encourages year-round resident camping in the
  troop

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Den Chief Webelos Den Chief- The big brother
to a den of Cub Scouts a vital assistant to
the Den Leader

• Serves as the activities assistant at den
  meetings including games and experience.
• Meets regularly with the den leader to assist
  review the den meeting field activity plans.
• Leads songs, stunts and skits for den pack
  meetings.
• Projects a positive image of Boy Scouting.
• If serving as a Webelos den chief, help prepare
  the boys to join Boy Scouting.

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Troop Bugler - The Troops Long Range
Communicator

• Sounds Taps, Assembly and Revelry at troop
  campouts
• Sounds Assembly at weekly meetings
• The bugle and animal horns which preceded it can
  be considered not only a musical instrument but a
  critical form of communication in the days before
  cell phones, pagers and even watches, it allowed
  communities and armies to communicate and
  coordinate over large distances

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National Honor Patrol Award - Requirements

• The National Honor Patrol Award is given to
  patrols whose members make an extra effort to
  have the best patrol possible. Your patrol can
  earn the award by doing the following over a
  period of three months
• Have a patrol name, flag, and yell. Put your
  patrol design on equipment and use your patrol
  yell. Keep patrol records up to date.
• Hold two patrol meetings every month.
• Take part in at least one hike, outdoor activity,
  or other scouting event.
• Complete two good turns or service projects
  approved by the PLC.
• Help two patrol members advance one rank.
• Wear the full uniform correctly (at least 75
  percent of the patrol's membership).
• Have a representative attend at least three
  patrol leaders' council meetings.
• Have eight members in the patrol or increase
  patrol memberships over the previous three
  months.
• The National Honor Patrol Award is an embroidered
  star worn beneath the patrol medallion, and will
  spotlight a patrol as a high-standard group. Help
  your patrol become a National Honor Patrol.
• The Scoutmaster determines if a patrol qualifies
  for the National Honor Patrol Award. The patch is
  an embroidered gold star (BSA No. 00367) worn
  around the patrol emblem and purchased at Scout
  shops or council service centers. There is no
  application form.

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Take a Break!
44
Module Two How to Do Your Job (Be)

• This session on how to fulfill the roles
  responsibilities focuses on what a leader must
  be!
• Scoutmasters Vision of Success
• Teaching EDGE
• Troop Progress
• Assignment

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Scoutmasters Vision of Success

• VISION What success looks like the
  picture
• GOALS What needs to be done to reach
  what the group calls success
• PLANNING How the group will execute its goals
• So what is our vision of a successful Troop?

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As we move ahead

• We need to be able to teach new expanded
  skills
• Listen to our people their needs
• Learn from what works what our scouts like
• Try new things and activities
• Keep the campouts activities the scouts like
• Provide meaningful challenges opportunities for
  each troop member
• Let the youth run the show!

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Proven Teaching Methods

• Explain, Demonstrate, Guide, Enable The first
  letters of those words spell EDGE. This teaching
  method is called The Teaching EDGE.
• You explain how to do the skill.
• You demonstrate how to do the skill.
• You guide others to do the skill, providing
  ongoing feedback.
• You enable others to use the skill, providing
  them with the time, materials, and practice to
  succeed.

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Youth Leadership Training Continuum The
Tools
Be Know Do Leadership Memory Tips Vision
Goals Planning Creating a Picture of
Future Success SMART Goals Specific,
Measurable, Attainable, Relevant, Timely
Planning and Problem-Solving Tools What,
How, When, Who Assessment Tools SSC
Start, Stop, Continue Teaching / Leading EDGE
Explain, Demonstrate, Guide, Enable
Conflicting Resolution Tool EAR Express,
Address, ResolveEthical Decisions Right
vs. Wrong, Right vs. Right, Trivial
Communication MgSeR Message, Sender,
Receiver Valuing People - ROPE Reach out,
Organize, Practice, Experience
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Teaching EDGE Movie Time!!

• Explaining is important becauseIt clarifies the
  subject for the learner AND for the instructor.
  Thats why I began teaching compass use by
  explaining the process of taking a bearing.
• Demonstrating is important becauseIt allows
  learners to see as well as hear how something is
  done. They can follow the process from beginning
  to end. Thats why I showed you the steps in
  taking a bearing.
• Guiding is important becauseIt allows learners
  to learn by doing. It allows the instructor to
  see how well learners are grasping the skill.
  Thats why I had you take compass bearings while
  I coached you through the process.
• Enabling is important becauseIt allows learners
  to use the skills themselves. It also encourages
  repetitionan important part of mastering a
  skill. Thats why I encouraged you to continue
  taking bearings even though I had stepped into
  the background. I wanted you to keep practicing
  until you really owned the skill.

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Troop Progress

• So how is the Troop doing?
• Try using the Start, Stop, Continue assessment
  tool
• What are we currently doing in our Troop that is
  not working? (Something we should STOP)
• What should we put in place to improve our Troop?
  (Something we should START)
• What is working well in our Troop and should be
  continued? (Something we should CONTINUE)

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Take a Break!
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Module Three What is Expected of Me? (Do)

• This session focuses on what a leader must do.
• Position Descriptions and Expectations
• Servant Leadership Motivating Scouts to Lead
• Defining Success in Your Position
• Scoutmaster Conference

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Position Descriptions Expectations

• Pull out your Position Description Cards
• Are their any questions about the various Troop
  and Patrol youth leader positions?
• Who do you report to?
• Do I know what is expected of me?
• Who do you call if you cant make the meeting?
• Do I have a Troop Committee member I work with?
• Are their any questions about the various Troop
  and Patrol adult leader positions?
• From whom and where can you find the answers?

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Servant Leadership

• Ask yourself
• Why did they elect me to a leaders position?
• Did I accept the position to serve myself? Or
  serve others?
• Do I like to be in charge or follow?
• Can I really make a difference on how things are
  run?
• Do I care enough to make a difference in my
  brother scouts scouting experience?
• Will I devote the time and energy to do this job
  right?

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Defining Success in Your Position

• Lets take some time think about and then write
  down your definition ofFor Patrol Leaders/Asst
  Patrol LeadersWhat does success looks like in
  our Patrol?
• For Troop Leadership Corps positionsWhat does
  success looks like in my Position?
• When youre done come see the Scoutmaster!

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Further Training Opportunities

• National Youth Leadership Training (NYLT)
• National Advanced Youth Leadership Experience
  (NAYLE)
• Philmont Scout Ranch in New Mexico. Sessions will
  be at the Philmont Rocky Mountain Scout camp. The
  program will be offered June 18-24, June 25 -
  July 1, July 2-8, July 9-15, July 16-22, and July
  23-29

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Scoutmaster Conference

• When youre done with your Definition
  of Success come see the
  Scoutmaster!

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A Leaders comment -

• Our success as leaders will be determined by how
  well we are able to take the unique talents of
  each member of our group and mold them into a
  team committed to accomplishing a common goal

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Steps to framing a problem

• Empathy - Put yourself in the others place
• Invention - Invent as many solutions as you can
• Selection - Which is best for the most people
  - caring is as important as justice

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A Patrol Duty Roster can be Handy

• It matches expected chores to available people
• It rotates the people among the chores
• everyone should have a chance at the fun stuff
• just as everyone should have a chance at the
  necessary stuff
• Patrol Scribe should save them for future
  reference

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It Really Helps to Be Well Informed

• You cant lead if you dont know where you are
  going
• Sources of information
• Patrol Leaders Council Meetings the Meeting
  minutes
• Troop Meetings
• The Troops Newsletter
• Troops Web Page www.pack4cubs.org
• Ask someone who was there, if you were not!

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Troop or Patrol Emergency Notification

• SM calls the SPL and ASMs
• The SPL calls the ASPL and each of the Patrol
  Leaders
• ASPL calls the Leadership Corps
• Each Patrol Leader calls his APL and 1/2 the
  patrol
• APL calls the other 1/2 patrol

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Common Uniform Mistakes

• Belt tab and buckle not brass on brass
• The OA sash is not to be worn with the merit
  badge sash. Its worn for OA functions only.
• Only temporary patches (no badges of rank or
  office) may be worn on the back of the merit
  badge sash.
• Only one merit badge sash may be worn.
• Only the most recent Years Quality Unit Award
  should be worn on the right sleeve.
• Buttons missing or unbuttoned.

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Trained Leader Emblem

• Available to all leaders who have completed the
  basic training programs appropriate to their
  positions.
• Worn immediately below and touching the emblem of
  office for which it was earned.
• The Trained Leader emblem may be worn only in
  connection with the emblem of office for which
  basic training has been completed.