2nd Special General Meeting

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Pakistani Students Association Massey
University Palmerston North, New Zealand

• 2nd Special General Meeting
• Vote of Confidence and Half yearly Review of
  Performance
• Tuesday 11th August, 2009

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Executive Committee

• Amir Ghafoor Bajwa President
• Mian Muhammad Atif Vice President
• Ibrar Ahmed Secretary
• Ayesha Hakim Organizer
• Saqib Sharif Treasurer
• Rana Faisal Sports Representative
• (Thursday, 20th November, 2008 Office Elections
  and formal inauguration of PSA)

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Mode of Functioning of the Executive Committee

• The executive committee functions as a team.
  Besides holding particular portfolios, the EC
  members are equal in that all are part of one
  team.
• For any particular event, one of the members is
  selected as the Event Coordinator to design
  specific duties to each of the other EC members
  and PSA general members if required for central
  coordination and to cover all aspects of the
  event.
• If an EC member is genuinely busy in studies,
  travel, etc. other EC members try to spare him /
  her and share his / her work among them. PhD is
  the 1st priority for every EC member, just like
  PSA general members

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Performance ReviewPre Registration

• 1. Executive committee meetings
• The executive committee meets once a month on
  regular basis (May 2009 skipped). 1st meeting was
  on 23rd November 2008. The frequency of these
  meetings increases in case of special
  circumstances.
• During the initial months, we met every week to
  discuss progress about constitution, website,
  membership and other relevant issues.
• Every meeting is attended by at least 4 of the 6
  EC members for decisions

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• 2. Constitution
• PSA constitution was drafted by Mian Muhammad
  Atif and was assisted by Ibrar Ahmed. Several EC
  meetings were called for discussion on various
  parts of the constitution
• 3. 1st Special General Meeting (Wednesday, 17th
  December 2008)
• Approval of Constitution
• Approval of Website Design
• Approval of Monthly contribution and possible
  utilization

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• 4. Registration with MUSA
• Applied for registration on 1st March 2009, MUSA
  required some amendments in the constitution to
  make it as per requirements. Rectified the
  objections, and registration was completed on
  20th May 2009
• 5. Bar-b-Ques
• PSA has held two bar-b-ques up to now. The 1st
  BBQ was held on 7th March 2009 (Start of 1st
  Semester) and the second on 1st August, 2009
  (Start of second semester)

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• 6. Pakistan Day (23rd March 2009)
• Pakistan Day was celebrated on 23d of March 2009
  in MUSA Lounge, Turitea campus, Massey University
  Palmerston North
• Formal part (Tilawah, National Anthem, Welcome
  address, 15 minutes documentary about Pakistan),
  and informal part (traditional Pakistani food
  stalls, clothes, handicrafts, mehndi, pictoral
  representation of Pakistan)
• The event is ranked among one of the best events
  organized by individual clubs / societies /
  associations as per feedback from MUSA and
  International Office of the university

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• 7. Educational seminars / tutorials
• A total of 20 Seminars have been arranged so far.
  Both students and PK community have participated
  as speakers. The detailed list of presenters can
  be found on PSA website.
• Tutorials have been started, and a total of three
  tutorials have been arranged so far.
• 8. Donations for Earthquake affected people of
  Baluchistan
• This was the first activity after PSA elections,
  and was initiated by Fayyaz Qadeer and then all
  students participated. A total of NZ 1050/- were
  collected from Pakistani students and were sent
  to Pakistan for the affectese. The money was
  delivered to a focal person at Quetta for onward
  use

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• 9. Fund raising / donations for Swat IDPs
• For the affected people of Swat Operation,
  fundraising event was organized on Tuesday, 19th
  May 2009 in which food was sold. Total income
  from the event was NZ 725. Besides this,
  donations were collected from students and other
  persons. A total of NZ 4600/- were sent to
  Pakistan through Murad Ali.

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10. Collection of journals for sent to Pakistan
100s of volumes of following popular and high
impact factor journals were collected from a
retiring Professor, John Twedy (IMBS) for sending
back to any interested library / university in
Pakistan which could bear transportation expenses.
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• 11.Visa problem for the Students and their
  families
• One of the most important issues for Pakistani
  students and their families
• Summary
• The issue is that we are given visa for one year
  after admission into 1st year of PhD. Moreover
  issuance of visa takes very long
• The issue was raised by Aamir with Pakistan
  Ambassador on 31st May 2009, International Office
  at different times, and discussed twice with Dr.
  Ashraf Chaudhry, on 31st May and at Auckland.
• Reply from International Office of Massey
  University, and the Minister of Immigration, New
  Zealand, already intimated to the members and
  will be available at website also.

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• 12. PSA website
• www.mupsa.org is the outcome of continuous,
  restless efforts by Ayesha Hakim, and helped by
  Ibrar Ahmed
• The template page was shown at the 1st SGM and
  approved. Website development took almost three
  months. Continuous maintenance now requires on
  average of two hours (sometimes 6-7 hours) by the
  two persons
• Website hosting and domain registration was
  purchased from Pakistan Telecommunication
  Limited, Islamabad. It takes long time to perform
  any administrative function due to some technical
  problems at the server side, which are still to
  be resolved.
• All PSA members have been given their login IDs.
  They can access their areas and generate contents.

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• 13. Sports activities
• Current Events
• Regular weekly cricket matches with Pakistani
  community in Palmerston North
• Future Plans
• Independence Day cricket tournament "PSA" vs.
  "PKNZ" on 16th August (subject to favourable
  weather). Families will also be invited.
• Tennis Ball Cricket Tournament for all Massey
  University students at Oval Ground. The
  tournament will be held in the month of September
  or October 2009.
• Table Tennis Tournament at Atawahi Village among
  PSA members and Pakistani community in Palmerston
  North.

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• 14. Financial Matters

Till 11th August 2009. Income Members
contributions and donations NZD
3020 Donations for Earthquake affectees NZD
1050 Donations for Swat IDPs NZD 4600 TOTAL
INCOME NZD 8670 Expenditures Miscellaneous
expenditures NZD 1599 Earthquake
donations NZD 1050 Swat IDPs donations
NZD 4600 BALANCE NZD 1421
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• User opinion polls about PSA

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• 16. Future Plans
• Pakistan Independence Day celebrations
• Quiz Competition
• Pakistani students are required to make teams for
  quiz participation. Ideal situation will be that
  1 or 2 of us include international students with
  us to make teams of 5 persons. 12 teams will be
  entertained. See website.
• Cricket tournament at Massey level (September /
  October)
• Hosting Auckland University students here at PN,
  arranging for some student convention with their
  participation, if possible. Other collaborative
  function.
• Trip for PSA members along with families to Taupo
  / other destination to be decided (October /
  November 2009)
• Eid-ul-Fitr and Eid-ul-Adha along with PKNZ

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Questions and ConcernsMembers and Non-Members
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Vote of Confidence

• Only Members Are Allowed To Vote