General Membership Meeting

1

• General Membership Meeting
• October 9, 2007

2
Our City Board

• President Monica Smith
• 1st VP Ann Spinelli
• 2nd VP David West
• Treasurer Caroline Rasmussen
• Secretary Peggy Marks

3
Hampton Council Budget2007-08

• Balance forward from 2006-07 school year
  3,137.12
• Income from after audit, 2006-07 school year
  770.10
• Expenses after audit, 2006-07 school year
  51.50
• Starting Balance for 2007-08 school year
  3,855.72
• Income
• Membership Dues 2,000.00
• City Banquet 2,400.00
• Reflections Donations 500.00
• Scholarship Donations 3,500.00
• Total Projected 2007-08 receipts 8,400.00
• Total Income 12,255.72

4
Hampton Council Budget2007-08

• Expenses
• Administrative 80.00
• After Prom 400.00
• Reflections 1,200.00
• City Banquet 2,400.00
• District Banquet 770.00
• Hampton Education Foundation 500.00
• Hospitality 400.00
• Insurance 80.00
• Life Membership Awards 240.00
• Membership 75.00
• Staff Member of the Year 120.00
• Scholarships 4,000.00
• Scholarship expenses 25.00
• Award Expenses 150.00
• Training 225.00
• Total Projected 2007-08 expenses 10,665.00
• Start-up money for 2008-09 school year
  1,590.72

5
Hampton Council2006-07 Audit

• Reference hand-out

6
Your School PTAs Audits Budgets

• Should have presented your own audits budgets
  to general membership by now
• Mail copy of your audit budget to Karen
  Leckemby
• Mail audit to state
• Instructions in Handbook

7
Community Support

• THANKS Chick-fil-A!!!
• THANKS Office Depot!
• THANKS Young Chefs Academy

8
Math!

• Do Math You Can Do Anything
• Met with Joyce Weeks, Math Curriculum Leader
  Carolyn Holmes, Secondary Mathematics Teacher
  Specialist
• Math Baskets
• October is National Metric Month

9
Communication

• Monthly e-letters
• Web-site by Lin Chambers
• http//members.cox.net/hamptoncitypta
• Info/dates/forms/training/links/contacts/ideas
• Box tops, Farm Fresh, soup labels
• Lessons Learned
• Need officer listings to keep you informed! Some
  schools still owe this and others remember to
  submit updates.

10
Support

• PTA Mentors
• Kim Enderson
• Ann Spinelli
• Monica Smith
• Assigned to schools list in bag
• Met with Chanda Epps, PIF Coordinator

11
PTA Handbook

• Lots of Great Info!
• Continually updated! Latest is always posted on
  web-site
• Timeline
• Contact info
• Guidelines for programs like RIF, Reflections, ..
• Guidelines for paying dues, taxes, doing audit,
  fundraising
• Award forms info

12
Bylaws

• Chair is Renee Kidd
• Know your bylaws!
• Many schools Bylaws expired or expire this year
  listed in handbook letters in your bag if your
  school is affected
• Expire every 5 years important to keep updated
  to keep in good-standing
• If you need help, contact Renee
• Bylaws template on web-site

13
ReflectionsI Can Make a Difference By

• Laura Thompson is chair
• Committee Kim Enderson, Ann Templeman, David
  West, Karen Leckemby, Peggy Marks
• Thanks to everyone who attended the training!
  There was a great turn-out
• Entries due November 8th drop off at Jones
  Library, 6-8 pm
• Request fee from each school PTA to offset costs

14
Membership Dues

• Membership Chair Tracye Durr
• 2 forms DUE in hand Dec 1st so suggest paying
  Nov 8th (see handbook)
• City dues 25 per member (if less than 100
  members, pay 25 min and if more than 500 members
  just pay 125 max) new form can also pay
  Reflections fee scholarship donation at same
  time
• State/National dues 2.50 per member

15
LegislationProposed Legislation Program (PLP)

• Chair Alicia Dobyns
• One Policy Statement to vote on
• Tally sheet of votes due October 15th

16
Banquets!

• Chair is Barbara Good
• Schools not required to donate a 25 door prize,
  so save that money to add to your scholarship
  donation!
• Can help solicit donations with letter
• District Banquet (York County, Newport News,
  Williamsburg/JCC, Gloucester) is March 25th
• City Banquet is May 13th

17
Awards

• All award information is in handbook
• Still have Red Heart Newsletter awards as done
  previously
• There have been a few changes!
• Volunteer of the Year due date moved up to
  February 8th so that winner can be submitted to
  District level (all others due April 1st)
• Champion of the Year for Parent Involvement for
  Principals previously now applies to any HCS
  staff member
• Spotlight Award awarded to one primary one
  secondary school

18
Scholarship ProgramHampton Graduating Seniors

• Committee chair Sheilah Ray
• Special because it emphasizes community
  involvement
• Details in Handbook
• Goal is to increase scholarship to four 1,000
  awards
• Request donations from each school PTA
• Soliciting donations from community businesses
  letter in your bag to distribute

19
RIF

• Chair Robin Carpenter
• Orientation was held already
• Elementary schools should have it in budget
• Cost is 1 per child enrolled each student gets
  3 books, distributed throughout year
• Received a 14,600 grant from Macys so selection
  of books can be improved

20
TAX EXEMPT LETTERS

• Need 2 things
• EVERY YEAR 501(c)(3) IRS Determination Letter
• EVERY 5 YEARS Commonwealth of VA Sales Use Tax
  Certificate of Exemption Letter
• Instructions in handbook

21
TAX REPORTING

• All schools have to file with IRS
• Form 990 or 990-EZ for GROSS receipts over
  25,000
• e-Postcard if under that
• Fiscal year ending June 30, 2008 returns due by
  November 15, 2008

22
Announcements

• Rev Clary left vacancy on school board if
  interested, resume due Oct 19th see HCS
  web-site for info
• Hampton Education Foundation grant applications
  due Jan 25th link on our web-site for info on
  how to apply
• National PTA Take Your Family to School week Feb
  10-16, 2007 submit for 1,897 award by Nov 16th
• Oct 21-27 National PTA Bullying Prevention
  Awareness week
• Oct 15th registration deadline for Oct 26-28
  State PTA convention in Portsmouth
• November 1 deadline for submitting for Targets
  Field Trip Grant of 1,000 info on Targets
  web-site

23
New Business

• Any new business?