Technology Insertion Program for Savings TIPS

1
Technology Insertion Programfor Savings (TIPS)
2
Agenda

• Program Objectives and Process
• Governance
• Success Metrics and Success Stories
• Focus Areas
• Proposal Process
• How To Submit a TIPS Proposal
• Take Aways
• Backup Slides

3
Program Objectives

• Significantly Reduce Operations and Support Costs
  for Existing Platforms, Systems and Assets
• Targets include but are not limited to
• Maintenance/ships systems and equipment
• Training
• Logistics
• Manning
• Accelerate transition of technology from any
  source into the Fleet/Force
• Concentrate on existing commercial technology or
  existing technology in late development (TRL
  6-9) to provide a viable solution that can be
  quickly formed into the solution

TRL-Technical Readiness Level
3
4
Program Process

• Solicit Fleet Forces Command (FFC), N4s,
  TMA/TMI, maintenance activities and shipboard
  personnel for Focus Areas to investigate for
  possible projects
• DOD Labs and Warfare Centers submit proposals via
  SYSCOMS
• MOAs brokered with transition partners before
  commencing work to establish a transition path.
• This is a required element to fund effort!
• Product fielded within 6 months
• May extend up to 24 months depending on scope and
  impact of effort)
• TIPS Executive Review Group (ERG) selects best
  proposals
• Level of Return On Investment and impact are
  critical decision factors!

Top Management Attention/ Top Management Issues
4
5
Program Governance
DASN EXW
SYSCOMS
PEOS
Requirements and Resource
Fleet
OPNAV N4
OPNAV
FFC
FFC N8
ERG
USMC MCWL
USMC Force
USMC PR
USMC HQ
ST
CNR
Core Focus Lifecycle Cost and Maintenance
Reduction Technologies
5
6
Program Success Metrics

• Transition of technology to POR, process or
  activity
• Significantly reduce
• Maintenance costs (labor time, parts usage, parts
  stowage)
• Platform operational costs
• Platform down time (maintenance availability)
• Manning requirements
• Significantly increase
• Equipment reliability/functionality
• Safety
• Efficiency (equipment, mission, training or
  personnel)

6
7
TIPS Success Stories
Examples of Recent TIPS Program Transition Success
7
8
Focus Areas

• Maintenance and life cycle cost reduction
  technologies and processes for platforms,
  facilities, logistics, etc. Examples include
• Systems
• Propulsion, Combat systems, Hardware, Software
• Materials
• Coatings, Sealants, Alloys,
• Processes
• Manufacturing, Inspection, Productivity
• Logistics
• Tracking, Inventory control, Waste reduction

8
9
Additional Areas of Interest

• Maintenance and Lifecycle Cost Reduction
• Firefighting systems
• Flight deck systems
• Hull fouling control
• Corrosion control systems
• Ships and Aircraft
• Virtual simulation
• Training
• Management
• These are fleet-wide trouble areas affecting all
  platforms.

9
10
Proposal Process

• Call for proposals
• ONR TIPS
• Initial down-select of proposals
• ERG working group
• Proposal down-select
• Executive Review Working Group
• Final selection/approval of projects
• Executive Working Group
• (Augmented by FFC N43, TMA/TMI reps)
• Review/approve outside of Focus Area proposals
• Budget is 8-9M per year

10
11
FY 2011 TIPS Proposal Process
11
12
TIPS Proposal Selection Roadmap
Proposal down-select by ERG
Proposal down-select by ONR
SYSCOMS
ERG Working Group
Initial Review
Detailed Review
Proposed Gap Filling Technologies
DoD Labs and Warfare Centers
Signed MOA from Program or Acquisition Office
TRL 6-9
ROI Validation
MOA Requested
Proposal Selection by ERG
Project Funded
13
How To Submit a TIPS Proposal
Step 1 Look for the RTT TIPS TTI Call Letter and
check ONR Website
http//www.onr.navy.mil/sci_tech/3t/transition/ti_
tips/default.asp
Letter generally issued in late November
13
14
How To Submit a TIPS Proposal
Step 2 Submit Proposal Form and Quad Chart and
Submit to SYSCOM CTO
14
15
How To Submit a TIPS Proposal
Step 3 If you receive a detailed screen
questionnaire, complete and return it
15
16
How To Submit a TIPS Proposal
Step 4 Begin Generating Memorandum of Agreement
It is important to initiate MOA process early to
ensure timely signatures from cognizant
activities. MOA must be concise regarding
technology, benefit and cost savings, program
office commitment and transition plan!
16
17
Tips for TIPS Proposal Submission

• Follow the proposal submission guidelines
• Answer all the questions
• Proposal must show significant cost savings
• Document these savings
• Initiate MOA early on
• Begin generating MOA immediately after submission
  of proposal
• Make sure you have an acquisition sponsor!
• Matching funds a must
• Get to know your contracting officer!
• Very important for establishing new contracts

17
18
Take Aways

• Rapid insertion of OS cost saving technologies
  for the fleet
• Proposed technologies submitted by DoD
  laboratories and warfare centers via SYSCOMS
• Technology transitioned within 24 months
• Proposal review by ERG for best case cost savings
  and fleet benefit

19
Contact us

• Tips_contact_at_onr.navy.mil
• or

http//www.onr.navy.mil/sci_tech/3t/transition/ti_
tips/default.asp
TIPS Page
ONR Main Page
Office of Transition Page
Read and follow links
Select Transition
Select TIPS Program
19
20
Back Ups

• TIPS Proposal Submission Details
• Technology Readiness Levels
• Notional Proposal Selection Process
• RTT/TIPS Proposal Review Chart
• TIPS Proposal Shortfalls
• MOA Technical Objectives and Programmatics

21
TIPS Process (details)

• The TIPS Process is based on a annual cycle. The
  approach includes progressive down-selection to
• minimize the work and time required to
  participate and ensure continued consideration of
  quality
• candidates with a high probability of transition
  success additional information and documentation
  is
• required.
• The Office of Naval Research sends a proposal
  call letter to the Naval SYSCOM Chief Technology
  Officers (CTOs). The one page TIPS are accepted
  through the Naval SYSCOM CTOs until the due date,
  as outlined in the call letter for proposals. To
  be considered for TIPS funding the proposed
  funding must be able to transition to acquisition
  within 24 months or less, have program and fiscal
  support, and technically feasible (Transition
  Readiness Level (TRL) of 6 or above), and provide
  cost savings
• 2. The TIPS Team will review all candidate
  projects for conformance with program goal and
  requirements. Additional information, including
  a quad chart and detailed screening questionnaire
  f or those projects that pass the initial
  screening will be requested from proposers.
• TIPS candidate projects that meet the above
  requirements will be evaluated by the ERG WG
  using financial viability and warfighter interest
  for each candidate project as theor primary
  criteria. The TIPS Team will categorize initial
  candidate projects based on level of interest for
  each project.
• The TIPS candidate projects that receive adequate
  support from the ERG WG and that meet any
  additional project-specific evaluation criteria
  needed to insure transition, will be subject to a
  due diligence process, including peer review
  panel. The peer review panel will facilitated by
  the TIPS and will receive input from
  representatives for those organizations who
  support programmatic, financial and technical
  claims of the candidate project.
• TIPS candidate project that meet the
  requirements, have confirmed financial and
  warfighter support, have successfully passed the
  peer review panel and that meet any additional
  project-specific evaluation criteria needed to
  ensure transition will be required to develop a
  Memorandum of Agreement (MoA). The MOA is to be
  written by the proposer of each candidate
  project, with guidance from the TIPS team, an
  will ensure best actions are taken by major
  stakeholders to bring the technology to a
  successful transition. Prior to the ERG selection
  meeting, the proposer will ensure that MoA has
  bee properly socialized in the financial,
  programmatic, and technical communities, and has
  been signed by a Program Executive Officer(s),
  and/or Marine Corps Systems Command, and other
  stakeholders as appropriate.
• The ERG WG will independently develop prioritized
  list of TIPS candidate projects that have
  proceeded to full MOA development. These rankings
  will be consolidated into a single list. Using
  this input the ERG WG will come to an consensus
  on a single prioritized list for approval by the
  ERG.
• The ERG will review the TIPS candidate list,
  develop a final, prioritized list and approve a
  set projects for funding based on availability
  and of resources.

21
22
Technical Readiness Level (TRL) Ref DOD DESKBOOK
5000.2-R Appendix 6
BACK
22
23
Notional Process to Determine TIPS deal
TIPS Criteria - gt301 ROI, lt24 months to
fielding, lt1.0M
23
24
RTT TIPS Proposal Review Process
RTT Deal Brokering Team
To Review
TIPS Review Team
RTT Proposal Detail Screen Requested
TIPS Proposal Detail Screen Requested
RTT Proposal Detail Screen Review
TIPS Proposal Detail Screen Review
RTT Proposal Down Select
TIPS Proposal Down Select
RTT Proposal Red Team Review
TIPS Team Proposal Review
To RTT Review Board
To TIPS Review Board
ERG Final Selection
Ranked RTT Proposals
Ranked TIPS Proposals
RTT Proposals Funded
TIPS Proposals Funded
24
25
Proposal Submission Shortfalls
Key Factors
POR and or PE is very important. If a
non-traditional (i.e., Qualified Products List
process, the pathway and activity must be
clearly identified
Concise description of technology. Be specific
and summarize the benefits. TRL must be 6-9.
Lifecycle cost avoidance and maintenance reduction
benefit are important!
Funds must be for acceleration of product
transition (no RD)
Be descriptive and identify the cognizant
Program Office, Acquisition/Transition agents
25
26
TIPS MOA Technical Objectives
27
TIPS MOA Programmatics