Long Island University

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Long Island University

• A Tale of Two Campuses Competing/Cooperating,
  Navigating/Negotiating

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Panel

• Paul Bary
• Coordinator of Periodicals and Databases at the
  Brooklyn Campus
• Robert Battenfeld
• Head of the Periodicals Department at the C. W.
  Post Campus
• Julia Bock
• Acquisitions Librarian at the Brooklyn campus
• Rosemary Burgos-Mira
• Acquisitions Librarian at the C.W. Post Campus
• Mellissa Hinton
• Head of Acquisitions at the C. W. Post Campus

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A Brief History
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A Long and Winding Road

• Growing in population and influence, the city of
  Brooklyn sought to create a nonsectarian
  University of Long Island, for both men and
  women.
• Efforts involved combining multiple institutions
  including, combining Adelphi College, the
  Polytechnic Institute, the Long Island College
  Hospital, the Brooklyn College of Pharmacy, and
  the Brooklyn Law School, into one university.
• Finally, in 1926 a provisional charter was
  granted to Long Island University.
• However, only the Brooklyn College of Pharmacy
  was to join LIU in 1929.

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Long Island UniversityCharter

• The charter states that Long Island University
  was to be
• a university for the purpose of organizing and
  maintaining a college...and such other colleges
  and professional departments as may from time to
  time be established
• And to be
• located on Long Islandand to operate on Long
  Island and in the city of Greater New York and
  vicinity
• Access and Excellence 75 years of Long island
  University. Brooklyn Long island University
  Press, 2001, 56.

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LIU Campuses

• Brooklyn Campus est. 1926
• C. W. Post Campus est. 1954
• Southampton College est. 1962, closed 2005.
• Regional Campuses
• Brentwood Campus est. 1959
• Westchester Graduate Campus est. 1975
• Rockland Graduate Campus est. 1980
• Riverhead Graduate Campus est. 2005

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LIU MAP
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Different Beginnings

• Brooklyn
• Established by Brooklyn civic leaders to educate
  second and third generation descendents of
  immigrants.
• Response to Brooklyn as a growing urban and
  commercial center.
• C. W. Post
• Established in response to growing suburban
  communities on Long Island after WWII.
• Built on Post Cereal heiress Marjorie
  Merriweather Post s estate on the Gold Coast
  of Long Island.

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Student Diversity
LIU Facts Figures 2007-2008
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Student Family Income
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Facts FiguresFall 2007 Student Enrollment
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LIU Libraries

• LIU/Brooklyn Library
• Book vols. 273,917
• Periodical subscriptions 942
• B. Davis Schwartz Memorial Library - C.W. Post
• Book vols. - 1,200,000
• Periodical subscriptions 1,472

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Urbs vs. the burbs

• University Center (Administration) moved from
  Brooklyn to C.W. Post in 1965.
• Former University Chancellor R. Gordon Hoxie
  (1964-1968) negotiates to sell off the Brooklyn
  campus due to financial troubles.
• Brooklyn students and faculty stage boycott in
  response.
• Tensions and mistrust between campuses.

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One University hits a bump in the road

• Access and Excellence 75 Years of Long Island
  University, 2001.
• The University Hoxie left had little sense of
  direction. The individual campuses had little
  commitment to the larger institution and more
  were talking about separationCentrifugal and
  centripetal forces had always pulled at the
  institution. Now centrifugal forces were
  winning.

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A technological shot-gun marriage?
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LIU Cataloging Departments Marriage

• LIU library marriage began in Technical Services
  because technology could be shared in a
  cost-effective manner.
• In 1988 the existing CLSI system was upgraded for
  the C.W. Post Campus out of its budget.
• Collaboration started in the 1990s with directive
  to share online library system.
• Other Campus Libraries piggy-backed onto the
  system.
• Cataloging departments from Brooklyn, C.W. Post
  and Southampton Campuses met to work out
  differences .

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Marriage Timeline
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Public Service Units Marriage

• Creation of University-Wide committees where
  compromise, conflict and collaboration evolved.
• Subjects for the committees were
• Online catalog
• Serials
• Acquisitions

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LIUDistribution Formula used for Online Databases
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Ebrary Documents Viewed by Location
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Gifts/Donations to C.W. Post Campus

• Paper collaboration is still needed.
• Gifts and Donations are one area in which
  collaboration is still maintained in the paper
  environment.
• Gaps in the collection for the various campus
  libraries are fulfilled by gifts and donations.

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Collaboration of Gifts and Donations

• All of the other campus libraries are benefiting
  from the gift, both in terms of administrative
  and processing costs.
• C.W. Post Campus as the library that receives the
  gift absorbs the cost of processing the gift for
  the other campus libraries.

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Gifts Collection Development Collaboration
Component

• Similar subject areas are looked at and weeded
  accordingly.
• Previous editions are discarded and offered to
  appropriate campus if needed.
• Hidden administrative costs in collection
  development for other campus libraries.

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Structure of the Acquisitions Department in
Brooklyn Coordinator of Technology and
Information Services
Co-head of the department

Co-head of the
department
Special responsibilities User notification
Yearly analysis of Media Center
spending. Leading projects for the Library
Assessment committee being the point person on
Blackwells Collection Manage system regarding
training, password maintenance and related
issues. Maintains the list of library and
teaching faculty liaisons Updates on the book
budget allocation  

• Special responsibilities
• Accepting and selecting donations,
• Creating basic documents, such as
• -Procedures Manual of the Acquisitions Department
  and Standing Order list,
• -Searching for appropriate collection assessment
  tools
• -New Acquisition List
• Southampton project
• Donation project
• Friends of the Library

Shared duties and responsibilities - Privileges
to sign invoices, - Process rush orders, -
Elect publications to order, - Manage all
aspects of Acquisition, - Supervise and train
student workers.

Adjunct of Acquisitions and Cataloging Selecting
materials from the Southampton collection Integrat
ing the materials into the catalog -adding
records for un-cataloged materials Upgrading
records for better access,
Acquisitions Assistant Mainly responsible for
processing invoices and placing book orders as
well as working on assigned projects. Keeping
track of student workers time.
Acquisitions Assistant Mainly responsible for
ordering AV and Multimedia material assisting
with the notification signed, entering donations
and update the Manual.

Student Assistants (2) Assisting with
notification Southampton Project New
Acquisitions Project

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Brooklyn Acquisitions Budget Allocation Formula

• List of Departments
• of Courses
• of Student Credit Hours
• of Full Time Faculty
• Concentrations/Degrees
• Average Cost of a Book on the Subject
• Annual Cost Increase

Library and Paralegal studies use historical
spending with 10 increase.
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Brooklyn Campus Core Collection Holdings

• Asian Studies
• Early Childhood Education
• MPA Program
• Occupational Therapy
• Pharmacy
• Paralegal Studies
• Surgical Technology
• TESOL
• Vascular Technology

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Priorities in the Transition Period

• Sources shared by more than one department.
• Electronically accessible media.
• Digitizing our unique materials kept in the
  special collection.
• Finding ways for better resource evaluation.
• Staff development.
• Establishing a University-wide collection policy.

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Print Uses Microform Uses
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Paid Journal Subscriptions in the Brooklyn Campus
Library
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Shared Online Journals

• Since 2007, the LIU Libraries have been
  collaboratively negotiating with publishers for
  online journal packages. The advantages of
  online journal packages are
•  
• University-wide online access
• Seamless integration into shared interfaces (i.e.
  online catalog, Serials Solutions)
• Perpetual access to subscribed content
• Updates embargoed content
• Savings in bindery and handling costs
• Online usage statistics
• Additional titles at lower per title cost
• Remote online access
• Cancellation of microform
•  

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Shared Online Journals

• The percentage of subscribed online journal
  content available to the LIU community now stands
  about 75 (print online and online only) and
  growing.

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Print Only?
70 of our university-wide print only
subscriptions are available in the aggregate
databases.
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Budgetary Issues

• Publishers want to maintain revenue and usually
  do not allow elimination of duplicate
  subscriptions among campuses.
• Forces us to base our campus payment on actual
  subscriptions.
• Change needs to happen at administrative level on
  how budgets are allocated.
• Can we have one budget for online journals
  similar to database expenditures?

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Examples

• Elsevier campus splits based on subscriptions.
• Brooklyn Campus more heavily science oriented.
• Closing of Southampton Campus with marine science
  program added more costs to Brooklyn.
• Loss of Southampton contribution to overall
  Elsevier payment.
• Elsevier accounted for 60,000 cancellation of
  Southampton subscriptions during negotiations,
  not allowing any more cancellations.

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Elsevier Campus Splits
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University of Chicago

• Enterprise-wide electronic access eliminated
  duplicates allowing reconfigured campus splits.

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SUMMARY

• Acquisition and Periodicals moving towards
  e-resource acquisition and management..
• Technology has been the catalyst.
• Need for university-wide collection policy.
• Yet, budgetary structure, differences in student
  diversity, and campus specific curricula
  complicates this process.
• Financial condition may slow our progress
• However, our collaborative and cooperative
  efforts will continue.

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The Future
Compromise, if not the spice of life, is its
solidity. It is what makes nations great and
marriages happy. Phyllis McGinley, The Province
of the Heart