FRANKLIN TIME MANAGEMENT SYSTEM

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FRANKLIN TIME MANAGEMENT SYSTEM

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INTRODUCTION

• GETTING THE MOST OUT OF THIS EXPERIENCE.
• TAKE NOTES TO RETAIN 75 OF A NEW SKILL.
• WHO NEEDS THIS SKILL?
• WHO IS BUSY DEVELOPING THIS SKILL?
• IF YOU HAD ONE MORE HOUR EACH DAY, WHAT WOULD YOU
  DO WITH IT?

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A NATURAL LAW

• WHAT IS A NATURAL LAW?
• A LAW THAT CANNOT BE REPEALED!
• AN INHERENT PRINCIPLE GOVERNING HUMAN BEHAVIOR.
• A SUCCESSFUL MANAGER OF TIME IS WILLING TO DO
  WHAT AN UNSUCCESSFUL MANAGER IS NOT WILLING TO
  DO!
• WISDOM IS KNOWLEDGE RIGHTFULLY APPLIED!

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UNDERSTANDING TIME MANAGEMENT

• WHAT TIME IS IT? OR
• TIME, WHAT IS IT?
• THE BASIC ELEMENT OF TIME IS ______.
• THE KEY TO MANAGING TIME IS ______.
• TIME IS A CONTINUUM OF SUCCEEDING EVENTS.
• THE KEY TIME CONCEPT IS CONTROL!

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PROACTIVE VS. REACTIVE

• HAVE I LOST CONTROL OF MY LIFE?
• WHAT ARE THE EVENTS OVER WHICH I HAVE NO CONTROL?
• WHAT ARE THE EVENTS OVER WHICH I HAVE CONTROL?
• THERE ARE EVENTS WHICH WE CAN CONTROL BUT WE
  BELIEVE WE CANNOT!
• THERE ARE EVENTS WE CANNOT CONTROL BUT WE
  BELIEVE WE CAN!

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PERSONAL MOTIVATION IS THE KEY TO TAKING CONTROL

• EXAMPLE GETTING TO THE AIRPORT
• EXAMPLE ROOF TOP
• NL - TO GAIN CONTROL OF OUR LIVES WE MUST GAIN
  CONTROL OF OUR TIME.
• TIME MANAGEMENT IS NOT CONTROL OF THE CLOCK! IT
  IS THE CONTROL OF EVENTS!
• NL - INNER PEACE IS ACHIEVED THROUGH THE
  APPROPRIATE CONTROL OF EVENTS IN OUR LIVES.

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THE EFFECTS OF CONTROL

• EVENT CONTROL IS FIRST AND LEADS TO
• HIGH SELF ESTEEM WHICH IN TURN LEADS TO
• HIGH PRODUCTIVITY
• AN INCREASE IN PRODUCTIVITY STIMULATES
• EVEN MORE EVENT CONTROL WHICH CAUSES
• HIGHER SELF ESTEEM WHICH LEADS TO
• EVEN GREATER PERSONAL PRODUCTIVITY!

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BUSY VS PRODUCTIVE

• MUST BE DIRECTED BY GOALS.
• A GOAL IS A PLANNED-FOR EVENT.
• WHEN A GOAL IS VALUED, IT BECOMES A PRIORITY.
• WHEN GOALS ARE VALUED TOGETHER THEN
  PRIORITIZING IS TAKING PLACE.
• PRIORITIZING IS THE PROCESS OF DETERMINING THE
  PRECEDENCE OF EVENTS.

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LIFE QUESTIONS OF IMPORTANCE

• WHAT ARE HIGHEST PRIORITIES IN MY LIFE?
• OF THESE PRIORITIES, WHICH DO I VALUE MOST?
• AM I WILLING TO BE SUCCESSFUL?

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THE FRANKLIN PROMISE

• IF YOU KEEP ALL FOUR MAJOR COMMITMENTS
  REGARDING THE FRANKLIN DAY PLANNER SYSTEM,
  NOTHING WILL SLIP THROUGH THE CRACKS.
• YOU WILL NEVER MISS A DEADLINE, AN APPOINTMENT,
  OR FORGET IMPORTANT/NEEDED INFORMATION FOR FUTURE
  USE.
• YOU WILL BE ON TOP OF THINGS IN YOUR LIFE!

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PLANNING THE FIRST KEY TO CONTROL

• THE FRANKLIN DAY PLANNER SYSTEM
• FOUR MAJOR COMMITMENTS FOR SUCCESS

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FIRST MAJOR COMMITMENT

• I WILL PLAN TO SPEND 10 TO 15 MINUTES EVERY DAY
  PLANNING MY DAY FORMALLY!
• PLANNING AND SOLITUDE

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PLANNING IS

• PREDETERMINING A COURSE OF ACTION
• THERE CAN BE NO SUBSTITUTE FOR PLANNING
• HOW DID YOU PLAN FOR TODAY, YESTERDAY, AND
  TOMORROW?

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EXCUSES FOR NOT PLANNING

• PLANNING LIMITS FREEDOM.
• PUTTING OUT TODAYS FIRES TAKES PRECEDENCE
  (CRISIS MANAGEMENT).
• THERE ISNT ENOUGH TIME TO PLAN.

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STEPS IN EFFECTIVE PLANNING

• REVIEW LONG-RANGE GOALS
• EVALUATE TIME VS. TASK
• SET SPECIFIC DAILY GOALS
• ANTICIPATE OBSTACLES
• PRIORITIZE TASKS

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THREE MORE MAJOR COMMITMENTS

• MY DAY PLANNER WILL BE WITH ME ALWAYS!
• I WILL HAVE ONLY ONE CALENDAR IN MY LIFE!
• I WILL RECORD DETAIL IN MY PLANNER!

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WORLD OF FRANKLIN DAY PLANNING SYSTEM

• BUILDING THE DAY PLANNER
• BUILDING THE STORAGE BINDER

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PRIORITIZING EVENTS

• THE VITAL FEW A
• HIGH VALUE - VITAL MUST BE DONE
• THE IMPORTANT MANY B
• MEDIUM VALUE - SHOULD BE DONE
• THE TRIVAL POSSIBLIITIES C
• LOW VALUE - COULD BE DONE
  

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VITAL IS NOT URGENT

• URGENCIES ACT ON PRIORITIES BUT THEY ARE NOT
  PRIORITIES.
• URGENCIES SEEK TO DEMAND IMMEDIATE ATTENTION.
• URGENCIES SURFACE ALL BY THEMSELVES.
• VITALS ARE PLANNED FOR NECESSITIES.
• HOW DO YOU HANDLE YOUR RESPONSE TO TELEPHONE
  REQUESTS?

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NON-DISCRETIONARY TIME

• SCHEDULED EVENTS - TIME YOU HAVE ALREADY GIVEN
  AWAY.
• NO LONGER YOUR TIME.
• DAY PLANNER - THE APPOINTMENT SCHEDULE ON THE
  LEFT HAND PAGE.

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DISCRETIONARY TIME

• PRIORITIZED DAILY TASK LIST (PDTL)
• LEFT HAND PAGE OF THE PLANNER.

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STEPS TO CREATE THE PRIORITIZED DAILY TASK LIST

• PHASE I - MAKE A LIST OF EVERYTHING I WANT TO
  ACCOMPLISH TODAY.
• PHASE II - ASSIGN A VALUE (A,B,C) TO EACH ITEM
  IN THE LIST.
• PHASE III - ASSIGN A NUMERICAL (1,2,3,ETC.)
  VALUE TO EACH ASSIGNED LETTER (A,B,C).

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SYMBOLS FOR SYSTEM USE

• TASK COMPLETED ( )
• TASK PLANNED FORWARD (NOT COMPLETED) ( )
• DELEGATED TASK ( )
• TASK IN PROGRESS ( )
• TASK DELETED (X)

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THE TRANSPORTATION SYMBOL

• THE ( ) INDICATES WHERE SOMETHING IS GOING OR
  WHERE SOMETHING HAS COME FROM.
• THE ( ) IS CRITICAL. IT KEEPS YOU FROM LOOSING
  WHERE THINGS ARE IN THE PLANNER.
• LOOK FOR THESE ( ) ON YOUR DRE PAGE IN THE
  PLANNING SOLITUDE TIME AND MAKE THE DECISIONS
  REQUIRED.

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SOME ADVANCED TIPS

• SCHEDULE NON-DISCRETIONARY TIME FOR SELF.
• ADD DRE PAGES FOR NECESSARY DETAILS.
• ELIMINATE FLOATING PAPER FROM YOUR LIFE
• GET RID OF THE POST-IT NOTES THAT COME TO YOU
• REDUCE IMPORTANT REGULAR SIZE PAGES
• REDUCE ON COPIER BY 25 - CUT TO SIZE
• SEVEN HOLE PUNCH - PLACE IN YOUR PLANNER
• USE DIFFERENT COLORS FOR INDICATING - WORK
  RECORDINGS, FAMILY RECORDINGS, ETC.

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MORE TIPS

• PLAN MONTHLY MAINTENANCE PLANNER SESSION
• WORK ON THE MASTER TASK LIST
• WORK IN THE TAB SECTIONS OF THE PLANNER
• STUDY THE FRANKLIN CATALOG FOR
• SUPPORT PRODUCTS TO ENHANCE THE SYSTEM
• REFERENCE MATERIALS ON IMPROVING SKILLS
• COLLECT CHECK MARKS DURING THE DAY AS OFTEN AS
  YOU CAN - GIVES YOU A HIGH!

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SYSTEM ORGANIZATION

• YOU CARRY THREE MONTHS OF THE YEAR WITH YOU
• LAST MONTH, THIS MONTH, AND NEXT MONTH
• CARRY ALL TWELVE MONTHS-AT-A-GLANCE
• ALL OTHER MONTHS (9) IN THE STORAGE BINDER
• AT THE END OF THE MONTH, PUT THE LAST MONTH IN
  THE STORAGE MONTH IN THE STORAGE BINDER AND PUT
  THE NEXT MONTH IN THE DAY PLANNER.
• KEEP THE STORAGE BINDER WHERE YOU DO YOUR
  PLANNING AND SOLITUDE SESSIONS.

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DAY PLANNER TABS

• ADDRESS / PHONE
• VALUES / GOALS
• FINANCES
• KEY INFORMATION
• READY REFERENCE
• PLANNING CALENDAR
• NUMBERED TABS (1-6)

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USING THE NUMBERED TABS

• ASSIGNED TOPICS
• PROJECT ORGANIZATION
• DESIGNATED PEOPLE
• ANY CREATIVE USE THAT ASSISTS YOU
• YOU CAN GET NUMBERED TABS UP TO NUMBER 36.

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THE FRANKLIN PROMISE

• IF YOU KEEP ALL FOUR MAJOR COMMITMENTS
  REGARDING THE FRANKLIN DAY PLANNER SYSTEM,
  NOTHING WILL SLIP THROUGH THE CRACKS.
• YOU WILL NEVER MISS A DEADLINE, AN APPOINTMENT,
  OR FORGET IMPORTANT/NEEDED INFORMATION FOR FUTURE
  USE.
• YOU WILL BE ON TOP OF THINGS IN YOUR LIFE!