Welcome to Banner HR Non Status Exempt Training

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Welcome to Banner HR Non Status Exempt Training
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Why are you here?

• To receive the most current, comprehensive
  information about non status exempt appointments
• To be introduced to changes made for processing
  retroactive appointments.
• To get answers to all of your questions!

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The Process
Source documentation (request from department)
Select the correct EPAF Review NBIJLST and
possibly PEAEMPL, PPAIDEN
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Source Documentation

• Should be received in a timely manner via email,
  phone, fax, etc.
• Basic information should exist employee name,
  ss, activity date, rate, type of appointment
  (grad, adjunct faculty, etc.) department,
  supervisor, and department approval
• Should be kept at the BSC for reconciliation to
  payment activity make sure people were paid!

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Non Status Exempt Hires

• Any appointment involving a fixed dollar amount
  paid for a specific period of time worked
  contract amount

to be used for non grant funded additional
payments to status employees with the exception
of summer salaries below the allowable amount
to be used for grant funded additional payments
to status employees that occur during the
academic year or during the summer that exceed
allowable amounts
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Before EPAF Data Entry

• Select the Query date refer to USNH HR
  Payroll Deadlines document and Non Status Exempt
  EPAF cheat sheet for value
• Select the EPAF (you have already done this at
  this point) Refer to Selecting the Right EPAF
  for the Job document.
• Select the correct position see Non Status
  Position list
• Select the correct suffix go to NBIJLST and
  enter 7/1/2003 as the effective date to determine
  the last suffix used for that position for that
  employee. Select the next suffix number.

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EPAF Data Entry

• 4 steps (approval types) for each non status
  exempt hire EPAF
• Hire/Job entry define begin date, ecls, amount
  to pay, timesheet org, FTE etc.
• Labor distribution define foapal to expense
• Earn define regular earnings and retroactive
  pay amount
• Termination define end date

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EPAF Data Entry, cont.

• Hire Step updates PEAEMPL and NBAJOBS
• Dates, dates, dates refer to Common PEAEMPL and
  JOBS dates document
• Orgs, orgs, orgs
• Check distribution org where the check goes
  (XUNHCM, XUNHPM, XUNHCK)
• Home org where the employee lives (permanent
  home)
• Time sheet org where the appointment lives
  (refer to Time Sheet Org Matrix)
• ECLS refer to Occupational Type to ECLS
  Crosswalk
• Daily rate non status exempt appointment tool
• Pays and factors non status exempt appointment
  tool
• Contract dates see Common PEAEMPL and JOBS
  Dates
• Sub class code see Subclassification Code list
• FTE see FTE/Approvals Cheat Sheet
• Contract amount enter full value of the
  appointment

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EPAF Data Entry, cont.

• Earn Step

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EPAF Data Entry, cont.

• Labor Distribution
• Enter the appropriate foapal(s) override dummy
  foapal
• Termination
• Last day of work for both effective date and
  personnel date
• Transaction comments
• Under Options menu enter supporting text for
  reference

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EPAF Submittal

• Submitting the EPAF
• Errors
• Trapping Errors review EPAF Trapping/ Nopeama
  Errors document for resolution
• Warnings please read and understand
  implications
• Payroll calendar considerations
• Pay attention to EPAF deadlines
• EPAF must be approved status prior to the deadline

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Verifying the Appointment

• Prior to payment
• Check EPAF Status in NOAEPAF or WEBI (see HR
  Webintelligence Reports document)
• Check NBAJOBS
• After payment
• Review PHAHOUR
• Review payroll reports (see HR Webintelligence
  Reports document)

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Making Changes

• Removing EPAF or appointment
• If EPAF has not been submitted, user can Delete
  PAF (under Options menu). Never use Cancel PAF
  option
• If EPAF has been submitted but not yet approved,
  approver can void EPAF in NOAAPSM or NOAEPAF.
  (user can void in NOAEPAF if document status is
  return/correction).
• If EPAF has been completed and NBAJOBS record
  exists, contact UNH HR to have job removed
• Changes in pay, dates, time sheet orgs, fte, sub
  class, ecls contact UNH HR at
  Banner.HR.Office_at_unh.edu
• Changes to expense distribution
• If future use labor distribution EPAF (may
  require deletion of future record contact USNH
  Payroll at payroll_at_unh.edu )
• If past, use labor distribution form
  (http//www.finadmin.unh.edu/controller/pr_forms.h
  tml )

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Support

• EPAF processing questions CIS Help Desk
  http//www.unh.edu/helpdesk/banner/howto_bannerhr.
  html
• Security questions email to UNH HR at
  Banner.HR.office_at_unh.edu
• Payroll questions email UNH/USNH Payroll at
  payroll_at_unh.edu
• Appointment change requests email UNH HR at
  Banner.HR.office_at_unh.edu
• Banner HR reference material is located at
  http//www.unh.edu/hr/banner