Conducting Effective Meetings

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Conducting Effective Meetings
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Four phases of meetings

• Phase 1 Planning
• Phase 2 Setup
• Phase 3 Running the meeting
• Phase 4 Follow-up

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Phase 1 Planning

• Decide the goal of the meeting
• Do your homework
• Decide who needs to be there
• Plan with others
• Good agendas count

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Phase 2 Setting up the meeting

• Start and end on time
• Sign them in
• Have adequate space
• Build in social time
• Regular meeting cycles are good

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Phase 3 Running the Meeting

• Do introductions
• Get agreement on the agenda and rules
• Keep the discussion on track
• Watch the time
• Summarize what you hear
• Encourage participation
• Use the power of your position wisely
• Develop new leaders by rotating facilitators

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Phase 4 Follow-up

• Gather feedback from the group
• Make follow-up calls
• Summarize the meeting