Library Collections Annex

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Library Collections Annex

• Town Meeting

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Library Collections Annex Planning Group

• Sam Streit, Chair
• Bonnie Buzzell
• Florence Doksansky
• Michelle Ganey, Facilities Management
• Matthew Jaquith
• Bill Monroe
• Barbara Schulz
• Eric Shoaf
• Carol Tatian
• Merrily Taylor
• Shepley Bulfinch Richardson Abbott

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Why do we need an Annex?

• Overcrowding at Rock, Sciences, John Hay, Orwig
• Not browsable
• Annual Growth

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Why do we need an Annex?

• Improve user spaces
• Improve public spaces

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PurposeThe Annex is being developed for the
Brown University Library to house, preserve and
provide access to low use library materials of
research value, in a cost effective manner and in
a safe environment. The Annex will allow
improved student and faculty library spaces and
create more browsable circulating collections at
campus libraries.
Library Collections Annex
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Library Collections Annex

• Goals
• To Protect and preserve the collections entrusted
  to our care.

• To maintain high quality delivery service
  combined with an excellent inventory and
  retrieval systems for easy, quick and reliable
  access to materials.

• To provide comfortable and secure on-site reading
  facilities for those who want to do research at
  the Annex.

• To sustain a work environment for Library Annex
  staff that promotes teamwork, cooperation and
  communication as values supporting the Brown
  University Library mission.

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Site Visits and Research
Library Collections Annex
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Site Visits Research

• Yale University
• University of Pennsylvania
• Harvard University
• Library of Congress
• Washington Library Research Consortium
• University of New Hampshire
• Dartmouth College
• University of Vermont
• Washington University
• University Nevada Las Vegas
• Cornell University (telephone)
• Duke University (telephone)

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Site Visits Research

• Shelving Models
• Traditional Shelving
• Compact Shelving
• High Density
• Robotic

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Shelving Models
Traditional Shelving University of New Hampshire
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Shelving Models
High Density Shelving WRLC
Compact Shelving University of Vermont
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Shelving Models
Robotic Retrieval Sonoma State University
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Site Visits Research

• Why High Density?
• Excellent preservation environment
• Maximize shelf space
• Most efficient use of space

Yale
WRLC
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Site Visits Research

• Other attributes
• Processing space
• Reading Room
• Staff lounge Kitchen
• Parking
• Security
• Close to campus

Yale
WRLC
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Library Collections Annex

• Site Selection

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Due Diligence

• Environmental Assessment
• Engineering Report
• Architectural Report
• Building Code Survey
• Structural Survey
• Site Survey

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Site Floor Plan
Graphic Services
Future Expansion
University Storage
Reading Rm, Offices
Library Storage
Processing

• 77,000 Total Square Feet
• Parking
• Current capacity of approx. 1-1.5 M volumes
• Expansion capacity of 25,000 sf or 2M items

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Site Photos
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Timetable
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Library Collections Annex

• Working Groups

Selection Eric Shoaf, Leader Matthew Jaquith, Sam
Mizer, Bill Monroe, Jean Rainwater
Processing Bonnie Buzzell, Leader Linda Gesualdi,
Whitney Pape, Jean Rainwater, Barbara Spaulding,
Gretchen Yealy
Service Barbara Schulz, Leader Bonnie Buzzell,
Florence Doksansky, Carol Tatian
Public Relations Carol Tatian, Leader Florence
Doksansky, Michelle Ganey
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Public Relations Working Group

• University Administration
• Town Meeting for Library Staff
• Selector Meetings
• Faculty Meetings by Subject
• Website www.Brown.edu/library/staff/annex/
• Articles George St. Journal, BiblioFile, BDH,
  BAM, etc.

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How to fill the Annex?

• Jun 2003-Aug 2003 300,000 items (Harvard)
• Aug 2003-May 2004 320,000 items
• Jun 2004-May 2005 360,000 items
• Jun 2005-May 2006 120,000 items
• Jun 2006-May 2007 120,000 items
• Total 1,220,000
• Annual Growth 36,000 items
• Growth for additional 10 years

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Selection Working Group

• Collections on campus more browse-able and
  navigable

• Selection of materials is a collaborative,
  consultative effort between library staff,
  subject selectors, faculty and interested
  constituents

• Dramatically broaden selection criteria to meet
  defined storage goals

• Some material groups pre-selected

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How to fill the Annex?
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Processing Working Group

• Preparing

• Transporting

• Accessioning

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Processing Working GroupPreparation

• Retrieve selected material from campus library
  shelf

• Inspect physical condition can it be
  transferred without damage?

• Apply storage barcode

• Edit and/or create in Josiah

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Processing Working GroupJosiah
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Processing Working GroupTransport

• Place material in appropriate container

Yale

• Store awaiting transport

• Truck material to the storage location

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Processing Working GroupAccessioning

• Unpack material

• Clean

• Stabilize volume if necessary

• Sort by size and place in trays

Yale
Yale

• Record each item and its tray in the inventory
  system double check

• Place tray in assigned shelf record tray and
  shelf number in inventory system

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Ohio State University

• Annex Video

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Service Working Group

• Anyone with library access can go to facility and
  use general collections in reading room
• Deliver materials to all libraries 2x/day
• Reading room hours of service 10 am 4 pm, M-F
• Adequate staffing to support all services

WRLC
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Library Space Study

• Shepley Bulfinch Richardson Abbott
• Improve/Expand public spaces, high use spaces

• Map/GIS Center
• Media Services
• Document Production
• Multi media spaces
• Tech Services (Processing)

• Internet Café
• Group Study Rooms
• Reader Seating
• Lobbies

• Interior cosmetic improvements

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Library Collections Annex
Integral part of Library system