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Mission Staff Assistant

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... that results in death, injury, or damage to or loss of equipment or property. classified as either bodily injury, property damage, or other. ... – PowerPoint PPT presentation

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Title: Mission Staff Assistant


1
Mission Staff Assistant
  • Developed as part of the National Emergency
    Services Curriculum Project

2
Introduction
  • The Mission Staff Assistant (MSA) is an
    entry-level job at mission base.
  • Completed General Emergency Services
  • 101T card for MSA
  • The MSAs primary responsibility is
    administration, particularly processing mission
    personnel.

3
Introduction (Cont.)
  • The MSA may also perform basic functions of other
    specialty areas
  • Information Officer
  • Safety Officer
  • Planning
  • Logistics

4
Public Relations
  • Interact with the media or other interested
    bystanders.
  • Assist the Information Officer with the media or
    other interested bystanders.
  • If no Information Officer is present, meet the
    media/bystanders and assist them as much as
    possible without interfering with the mission
    until the IO or IC can be notified.

5
Public Relations Continued
  • Nothing is released without permission from the
    IC or IO.
  • Direct reporters, family and bystanders to the IO
    (IC if no IO).
  • Never guess or speculate. Always follow-up.
  • I dont know or You need to ask the IO Not
    I am not allowed to tell you.

6
Coordinating Visits by interested parties
  • Assist the IC or IO in Coordinating Visits of the
    News Media
  • You may have to deal with the media or bystanders
    in the absence of an information officer. Do the
    best you can by following the guidelines in CAPR
    60-3, and working with the incident commander and
    other key staff.
  • Dont be afraid to refer visitors up the chain

7
Memoranda of Understanding
  • CAP has many ES partner agencies.
  • American Red Cross
  • FEMA
  • National Weather Service
  • Other state, local, and service organizations
  • What is the Purpose of MOUs?
  • Outlines how we will work with other agencies
  • Outlines the insurance coverage and reimbursement
    arrangements for operations

8
Calling in the troops
  • Assist the incident commander in activating the
    mission team if asked.
  • Alert rosters
  • Who/what is needed?
  • Who is qualified to do what?
  • Available resources.
  • Keep a Phone log
  • Prepare for planning and briefing

9
Mission Check-in
  • Process mission personnel and equipment during a
    mission.
  • Primary duties
  • Sign-in and Sign-out.
  • Check credentials.
  • Set up (brief/debrief, meetings, status boards).
  • Collect and manage data.

10
Mission Check-in Continued
  • Credentials
  • Everyone must have valid and current
  • CAP membership card
  • 101 card or database record
  • May need valid and current
  • ROA card
  • State CAP Driver Licenses

11
Mission Check-in Continued
  • Mission Pilots must have valid and current
  • FAA pilot certificate
  • FAA medical certificate
  • CAP Form 5 (1 year)
  • CAP Form 91 (2 years)
  • ROA card

12
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13
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14
General Assistance
  • May be asked to assist in
  • Conducting basic safety/hazard inspections
  • Setting up areas for briefings and meetings
  • Setting up and maintaining status boards
  • Locating personnel for next ops period
  • Building briefing packages (including basic
    weather)
  • Developing portions of the Incident Action Plan
  • Compiling mission data and documents
  • Maintaining logs and information

15
Safety Inspections
  • Risk management is used to eliminate or mitigate
    hazards.
  • Report any hazards or unsafe practices to the
    safety officer.
  • Wherever you are, look for hazards - use common
    sense
  • If imminent danger, take immediate action.
  • If not, report it to proper authority.

16
Mishap Investigations
  • Mishap -- an unplanned or unsought event, or
    series of events, that results in death, injury,
    or damage to or loss of equipment or property.
  • classified as either bodily injury, property
    damage, or other.
  • Safety Officer is responsible for reporting.

17
Mishap Investigations Continued
  • If no MSO at the mission base
  • Classify and notify per CAPR 62-2, Mishap
    Reporting and Investigation.
  • IC or unit commander immediately notifies the
    wing commander and wing safety officer.
  • If serious injury or death is involved, National
    HQ personnel are notified.
  • CAPF 78, Mishap Report Form, within 48 hours of
    the mishap.

18
Situation Maps
  • Assist in maintaining situation maps and status
    boards.
  • Ensure information is entered correctly and in a
    timely manner based on your supervisors
    direction.
  • Know the ICS Map Symbols
  • It would be helpful to know how to plot latitude
    and longitude (may be a future requirement)

19
Situation Maps Continued
20
Maintain Clue Logs
  • Wing or local forms and checklists
  • CAPF 104 (reverse), Mission Flight Plan/Briefing
    Form
  • CAPF 106, Ground Interrogation Form
  • CAPF 109, Ground Team Clearance

21
CAPF 109 Ground Team Clearance
22
CAPF 104 Reverse Side
23
Many areas will keep a unit log to record
personnel and events of the mission.
24
Resource Availability and Tracking
  • Determine the status and availability of
    resources for a mission.
  • Identify and locate resources
  • Wing, group or unit roster/list.
  • Verify resources
  • Make sure equipment is operable.

25
Resource Availability and Tracking Continued
  • Track deployed resources
  • Use an equipment sign-out log to control
    non-expendable assets.
  • Non-expendable assets must be inspected and
    returned to their proper locations at end of
    mission.
  • Document significant expendables used.
  • Make sure any equipment borrowed from another
    agency is returned (in the same or better
    condition as it was when you borrowed it).

26
24 hour clock
  • To avoid confusion from A.M. or P.M.- the
    military clock is used to record time.
  • Midnight to noon is listed as 0000 to 1200 hours
  • Noon to midnight- add 12 to standard clock
  • 1300, 1400, 15002300
  • 942 A.M. would be 0942 hours
  • 500 P.M. would be 1700 hours

27
ZULU Time
  • To avoid confusion in working with different time
    zones- Zulu or Coordinated Universal Time is
    often used.
  • measured from the Greenwich Meridian Line at the
    Royal Observatory in Greenwich, England
  • Calculations from local to Zulu time will depend
    on where in the country you are
  • Check with the Communications Unit Leader at the
    mission if you need help in calculating

28
Vehicle Inspections
  • Perform a vehicle safety inspection.
  • Normally the duty of the SO.
  • Daily Vehicle Inspection Report
  • If necessary, update and maintain a vehicle
    operations (usage) log for the finance/admin
    section.

29
Mission Duties
  • Be professional and helpful in attitude
  • Dont be afraid to ask questions or for help from
    your supervisor
  • Be careful, there can be many hazards around a
    mission base (wires, antennas, vehicles)
  • Watch your health. Dont get so involved in
    duties you forget hydration, eating, rest, etc.
  • Remember to take into account of your duty time
    that it may involve a long drive home. Get
    plenty of rest.
  • Dont try to do something you havent been
    trained to do.

30
Additional Studies
  • CAPR 173-3 Reimbursement policies and procedures
  • CAPR 60-1 CAP Flight Management
  • CAPR 60-3 CAP ES Training Operational Missions
  • CAPR 60-4 V1 CAP Emergency Services Mission
    Forms
  • CAPR 60-4 V2 CAP Emergency Services Training
    Forms
  • CAPR 60-5 Critical Incident Stress Management
  • CAPR 62-1 CAP Safety Responsibilities
    Procedures
  • CAPR 62-2 Mishap Reporting and Investigation
  • CAPR 100-1V1 CAP Communications
  • CAPR 900-3 Firearms- Assistance to Law
    Enforcement Agencies
  • CAPP 2 CAP ELT/EPIRB Search

31
QUESTIONS?
THINK SAFETY
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