Microsoft Word Lesson 3

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Microsoft Word Lesson 3

• Lexington Technology Center
• March 30, 2004
• Bob Herring
• On the Web at www.lexington1.net/AdultEd/computer/
  microsoft_word.htm

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Word Lesson 3
Review of the Previous Lesson

• Opening a Word Document
• Selecting Text
• Fonts and Font Sizes
• Bold, Italic, and Underline
• Paragraph Alignment
• Working with Toolbars
• Undo and Redo
• Indentation
• Margins
• Line Spacing
• Tab Settings

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Word Lesson 3
Inserting Clip Art

• Word provides the capability to insert pictures
  as well as words.
• Clip art is a royalty-free set of simple
  pictures that can be
• used to enhance your presentation.
• Choose Insert, then select Picture. In the
  sub-menu, pick Clip Art.
• The clip art gallery dialog box appears

Clip Art Gallery
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Word Lesson 3
Working with Clip Art

• Select a category of clip art and click on it
  to open
• Pick a clip and left-click on it
• On the popup menu, select Insert Clip icon

Insert Clip
Preview Clip
Add to Favorites
Find Similar
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Word Lesson 3
Working with Clip Art

• To resize the graphic
• Select it by clicking once with the left mouse
  button
• Click and hold on one of the corner drag
  handles
• Move the handle diagonally to enlarge or reduce

Drag Handles
Drag Handles
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Word Lesson 3
Page Setup

• Margins
• Set margins in tenths by clicking up and down
  arrows
• Set margins exactly by typing in desired
  distance
• Adjust header and footer distances

Margins
Header and Footer
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Word Lesson 3
Page Setup

• Paper Size
• Select correct paper size
• Select correct page orientation

Legal size
Landscape
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Word Lesson 3
Page Setup

• Paper Source
• Set paper source for first and subsequent pages
• This is for documents on letterhead that are
  longer than 1 page

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Word Lesson 3
Page Setup

• Page Layout
• Set Section breaks
• Set different headers and footers
• Set vertical alignment
• Add line numbers

Line Numbers
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Word Lesson 3
Print Preview

• A critical step before printing!
• Click the Print Preview Tool or,
• Choose File, then select Print Preview
• Make sure the docunt will look the way you
  thought it would
• Select Close to return to your document

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Word Lesson 3
Printing

• To print the active document, click on the
  Print Tool
• This is a shortcut to printing, so
• Prints whole document, not selected pages
• Prints one copy, not multiple copies
• Prints to default printer, perhaps not intended
  printer!

Print Tool
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Word Lesson 3
Printing

• Choose File, then select Print (or, Control and
  P simultaneously)
• Printing dialog box appears, allowing the user
  to
• Select printer
• Select which pages will be printed
• Select number of copies

Printer Control
Pages to Print
Copies
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Word Lesson 3
Correcting Errors

• Errors can creep in where you least expect them
• Reread your document carefully to spot mistakes
• Having another person proofread it can be
  helpful
• Print it out so that you are not distracted by
  scrolling, etc.
• Printed copies can be marked up for changes
• Have a clear idea of changes that need to be
  made
• Line numbers can be helpful in large documents
• Check carefully before changing if there is
  repeated text
• Turn on change tracking

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Word Lesson 3
Making Changes

• Adding text
• Left-click with the mouse to place the
  insertion point
• Type the added text
• Deleting text
• Left-click and hold the mouse to highlight the
  text to be deleted
• Press the Delete key on the keyboard, or
• When replacing text, simply begin typing
• Moving text
• Highlight the text to be moved
• Click the Cut Tool on the toolbar (or Control
  and X)
• Place the insertion point as above and click
  the Paste Tool
• Or, after highlighting, left-click and drag the
  text to new location

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Word Lesson 3
Finding and Replacing

• To find words, Select Edit and choose Find (or
  Control and F)
• Type in the text to find
• Finds each instance of the letters (even within
  words!)

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Word Lesson 3
Finding and Replacing

• To replace text, Select Edit and choose Replace
  (or Control and H)
• Type in the text to find in top box
• Type replacement text in bottom box
• Click the Find Next button
• When you find the correct spot, click the
  Replace button

Text to Find
Find Next
Replacement Text
Replace
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Word Lesson 3
Finding and Replacing

• To go to a page, Select Edit and choose Go To
  (or Control and G)
• Type in the page number and click the Go To
  button
• Go To also works on sections, line numbers,
  footnotes, etc.

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Word Lesson 3
In-Class Project

• Begin work on a personal newsletter
• Title The ______ Family News or _______
  Church News
• Use Page Setup
• Use headlines in each section (hint Bold,
  Italic, Underline)
• Select a font and font size for each part
• Set appropriate tabs and margins
• Include graphics from clip art

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Word Lesson 3
Review

• Inserting and Sizing Clip Art
• Page Setup
• Print Preview
• Printing
• Correcting Errors
• Making Changes
• Finding and Replacing
• Go To
• Personal Newsletter Project

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