Project Management

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• Project Management
• Margaret Beer
• 2006 Data Management Conference
• Fort Collins

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• What is a Project?
• distinct start and finish and a unique set of
  deliverables
• an inventory project
• a monitoring plan
• a contract for specific services (e.g., website
  development protocol).
• can also apply to vital signs monitoring
• What isnt a Project?
• A recurring process (e.g., staff management
  budget tracking) that sustains a program or
  business
• What Project Management isnt
• MS Project
• What Project Management is
• Producing a product on time, within budget and to
  scope

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Project Management Institute (PMI)Project
Management Professional (PMP)

• General agreement on standard practices of
  project management
• Recognized as an American National Standard
  (ANSI/PMI 99-001-2000) by the American National
  Standards Institute.
• Standards applicable across wide range
  construction, engineering, IT, etc.

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er, so what?

• From DOI
• The use of standard project management practices
  is becoming integrated into our information
  system development.
• Using these processes will increase the odds that
  projects will come in on schedule, on budget, and
  perform to specifications.

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so what? (cont.)

• Project Management is a series of good, practical
  tools what constitutes good practice
• Provides a common vocabulary for project
  management
• Applicable to network inventory, monitoring, and
  other projects

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Why projects fail?

• Failure to set and manage the project baseline
  (scope creep).
• Lack of user involvement a leading reason for
  project failure. Conversely, it has been the
  leading contributor to project success.
• Even when delivered on time and on budget, a
  project can fail if it doesn't meet user needs or
  expectations.
• Unclear / ineffective project organization.

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• Lack of project reviews and effective follow-up
  on action plans.
• Lack of management oversight / support.
• Failure to implement proper change control.
• Starting a phase before completing the preceding
  phase.
• Unplanned turnover of key project team members.
• Not learning from the past lessons learned

Why projects fail
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• Steps of Project Management
• Initiation
• Planning
• Executing
• Controlling
• Closing

Cost
Time
Resources
Scope
The Triple Constraints all place competing
demands on resources. If one constraint changes,
at least one other will change.
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Initiating identify all participants,
objectives, project scope, project charter,
review historical documentation Planning work
breakdown structure, schedule, budget, roles,
develop project management plan, identify and
evaluate risks Executing execute plan, hold
progress meetings, implement changes Controlling
and Monitoring determine variances, recommend
changes Closing formal acceptance of product,
index and archive records, lessons learned
Initiating
Planning
Controlling
Executing
Closing
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Context Project Life Cycle
Resources and spent
Resources / costs
INITIATION
PLANNING
EXECUTION / CONTROLLING
CLOSING
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Work Breakdown Structure
Complete Yard Project 1.0
Prepare Equipment1.1
Trim and Mow 1.2
Clean Up 1.3
1.1.1 Sharpen Trimmer 1.1.2 Check spark
plug 1.1.3 Gas mower
1.2.1 Determine pattern 1.2.2 Mow front
yard 1.2.3 Mow back yard 1.2.4 Trim
hedges 1.2.5 Edge sidewalks
1.3.1 Bag grass 1.3.2 Pick up clippings 1.3.3
Haul to trash 1.3.4 Sweep sidewalks
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Vegetation Mapping Flow Chart
Work Breakdown Structure subdivides project into
smaller, more manageable pieces of work.
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• Role of the Project Manager
• - Leader - Negotiator
• - Planner - Peace Maker
• -Organizer - Advocate
• -Controller - Risk Manager

Communicator (75-90 of time spent)
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Managing Versus Leading
Managing
Leading

• Manage the department/people
• Maintain and utilize resources
• Short-range perspective
• Ask How? and When
• Maintain status quo
• Ask What can you do right now?
• Manage Cost

• Look for potential develop skills
• Inspire trust in people
• Have a long-range perspective
• Ask Why?
• Challenge and motivate
• Ask What are you capable of in the future?
• Coach and mentor people

Need both in managing projects and people.
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http//inside.nps.gov/waso/pmo

• Information Systems
• Project Management Office

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Templates Project Charter
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INTRODUCTION Purpose Scope Background Quality
Checkpoints References STAFFING Roles and
Responsibilities Required Skills REVIEWS Methodolo
gies and Standards Quality Assessments
Reviews Quality Assurance Milestones Resource
Estimates Contractor Controls CORRECTIVE
ACTION Process Product Preventive Measures
Templates Project Quality Management
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• Managing Projects
• 3-day class, provides good overview

Check DOI University, local colleges or
universities, community colleges for course
offerings PMI-certified instructor Incorporate
into professional development plans / training
budgets