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F L O R I D A P E T S
Florida PETS 2009
Club Administration and Public Relations
Florida PETS 2009
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Objective

• To discuss the importance of,
• and the Presidents role in,
• the Clubs Administration

Reference Club Presidents Manual pages 37 - 53
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What is a Rotary clubs purpose?

• You can find it
• in your clubs constitution.

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Standard Rotary Club Constitution

• Adoption required by Rotary International as a
  condition of membership.
• Provides guidelines for the operation
• of a Rotary club.
• Defines the Object of Rotary.

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What isThe Object of Rotary?
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The Object of Rotary is to encourage and foster
the ideal of service as a basis of worthy
enterprise and, in particular, to encourage and
foster

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FIRST The Development of acquaintance as an
opportunity for service.
Membership
New Clubs
Service Projects
FUNd Raisers
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SECOND - High ethical standards in business and
professions the recognition of the worthiness of
all useful occupations, and the dignifying of
each Rotarians occupation as an opportunity to
serve society.
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THIRD - The application of the ideal of service
in each Rotarians personal, business, and
community life.
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FOURTH The advancement of international
understanding, goodwill, and peace through a
world fellowship of business and professional
persons united in the ideal of service.
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Administration Committee
Who?
Size?
Purpose?
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Administration Committees Purpose

• This committee is responsible for all the clubs
  administrative activities, including
• Adhering to the guidelines set in the clubs
  constitution and by-laws
• The clubs meetings
• Having interesting weekly programs
• The clubs financial obligations
• Reports to District and Rotary International
• Club short long range planning
  execution.
• Club training

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Things to Find in your Club Constitution

• Election of directors and officers
• Duties of officers
• Method of voting
• Duties of committees
• Leave of absence
• Finances
• Method of electing members
• Order of business
• Amendments

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Meetings

• Plan and Conduct
• Weekly club meetings
• Club assemblies
• Board meetings
• Assistant governor visits
• District governors official visit

• Promote
• RI Convention
• District-level meetings
• District Assembly
• District Conference
• District Rotary Foundation Seminar
• District Membership Seminar
• District Leadership Seminar

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Effective Meeting Programs

• Determine in advance
• Use an Agenda
• Rotate planning responsibility
• Begin and end punctually
• Have a contingency plan
• Use the Rotary calendar as a guide
• Relate to current club projects and activities
• Include programs that update members on Rotary
  information

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Club Reporting Requirements

• To RI
• Semiannual reports to pay RI per capita dues
• Changes in membership or in officer or meeting
  info
• Information for the Official Directory
• To The Rotary Foundation
• Use of Rotary Foundation funds
• The Rotary Foundation Fund Club Goal Report
• To District
• Same as to RI, plus
• Monthly attendance

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Planning
Work with club leaders and members to develop or
update club long-range goals that address
advancing the Object of Rotary. Oversee the
clubs adherence to its Strategic
Plan. Reference Club Presidents Manual pages
109-112
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Training
Promote members advancing in club and district
leadership roles Promote and educate your
members on the programs of Rotary
Reference Rotary Leadership Institute
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• In what ways does
• Club Administration
• effect advancing the Object of Rotary?

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Objective

• To discuss the importance of,
• and the Presidents role in,
• Raising the image of Rotary in the community

Reference Club Presidents Manual pages 71 - 86
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Public Relations Committee
Who?
Size?
Purpose?
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• What can the Club President do to enhance the
  image of Rotary in the community?

Appoint an effective committee Ensure club
projects attract positive media attention Seek
out publicity Serve as the clubs spokesperson,
OR, identify another club member to serve in your
place Inspire Club Members to showcase Rotary
HOW?
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Public Relations Committees Purpose

• Developing an effective public relations short
  and long range plan,
• Issuing the weekly bulletin,
• Establishing and working within a budget,
• Issuing press releases to local media,
• Maintaining the club web site and/or blog.

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Public Relations Resources

• Club Members
• District Public Relations Chair
• Rotary International Public Relations Department
• Rotary International Web Site
• Various Rotary Blogs and web sites
• District Web Sites

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• In what ways does
• Public Relations
• affect advancing the Object of Rotary?

Reference Club Presidents Manual pages 99 -
108
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F L O R I D A P E T S
Club Administration Public Relations
Summary and Evaluation
Session Purpose The importance of, and the
Presidents role in, the Clubs
Administration Requirements, and Raising
the image of Rotary in the community
Please express on your evaluation whether or not
you felt this session attained its objective. We
appreciate written comments.
Florida PETS 2009