Youre the Club President

1
Session 1

• Youre the Club President
• Role and Responsibilities

2
Introductions
3
The Purpose of PETS

• To prepare presidents-elect for their successful
  year as president
• To give presidents-elect and district leaders the
  opportunity to work together

Sessions
1 Roles and Responsibilities 2 Goal Setting 3
Membership Recruitment 4 Service Projects 5
Membership Retention 6 Rotary Foundation (RI
Presentation) 7 Youre The Club President
4
Presidential Objectives

• Understand the role of club president.
• Learn how to prepare as president-elect.
• Implement the Club Leadership Plan.

5
Effective Rotary Clubs

• Sustain or increase their membership base
• Service Above Self - locally and around the world
• Support TRF (The Rotary Foundation)
• MOTIVATE your members
• Identify and develop future Rotarian leaders

6
Your Year as Club President

• Continually evaluate club goals.
• Ensure each committee has defined objectives.
• Preside at all meetings of your club.
• Prepare for and encourage participation at club
  and district meetings.
• Work with your club and district leaders.

7
Preparing for Office

• Review your clubs long-range goals.
• Set club annual goals that support long-range
  goals.
• Work with your club and district, developing key
  relationships.
• Ensure regular, consistent training.
• Ensure continuity in leadership and service
  projects.

8
Club Leadership Plan

• The Club Leadership Plan is the recommended
  administrative structure for Rotary clubs.
• The RI Board encourages Rotary clubs to use it to
  develop a leadership plan that will provide
• Membership and TRF goals for your year
• Continuity in projects and decision making
• Consensus for decision making and goal setting
• A larger number of well-trained leaders
• Succession planning for club leadership

9
Implementing the Club Leadership Plan

• To implement the plan, current, incoming, and
  past club leaders should
• Make sure all club members feel involved and
  informed
• Develop long-range goals
• Set annual goals that support long-range goals
• Communicate with the club and district
• Ensure continuity in leadership
• Customize the bylaws to reflect club operations
• Provide regular fellowship opportunities
• Actively involve all club members
• Offer regular, consistent training

10
Does your club have a leadership plan?
11
Session 2

• Goal Setting

12
Presidential Objectives

• Understand effective annual and long-range goal
  setting.
• Lead club members in establishing goals.
• Understand the importance of motivating club
  members to accomplish their goals.

13
Annual and Long-Range Goals

• Long-range goals should
• Cover the next three to five Rotary years
• Address the elements of an effective club and
  each avenue of service to pursue the object of
  Rotary
• Include action steps for achieving them
• Annual goals should
• support the long-range goals.

14
Determining Goals

• Assess the clubs current conditions.
• Brainstorm ideas.
• Speak with community members.
• Contact district leadership.
• Consult with other clubs.
• Review the Presidential Citation.

15
Effective Goals

• Shared
• Measurable
• Challenging
• Achievable
• Time specific

16
Strategies for Achieving Goals

• Communicate with club and district leaders.
• Develop action steps.
• Assign club members to each step of the action
  plan.
• Establish a timeline.
• Determine criteria for measuring progress.
• Use resources available from your club, district,
  and RI.
• Evaluate your progress.

17
Motivators for Club Members

• Fellowship
• Networking
• Recognition
• Belief that their efforts will benefit their
  community and the world

18

• What motivational strategies have been successful
  in your club?

19
Session 3

• Membership Recruitment

20
Presidential Objectives

• Lead the club in establishing progressive yet
  realistic membership goals for the upcoming
  Rotary year.
• Understand the components of effective membership
  development.
• Develop strategies for membership recruitment and
  education.

21
Membership Committee

• Membership chair is a resource for helping to
  achieve club membership goals
• Also develops and implements a plan for
  recruiting club members
• Each club should have a fact sheet or information
  kit for prospective members
• Every member is part of the committee

22
Recruiting Members

• New members become future leaders.
• Diversity of the professional community makes the
  club more representative.
• New Rotarians bring fresh ideas.
• More Rotarians means greater service outreach.
• Greater membership brings increased participation
  and contributions to The Rotary Foundation.
• Younger members are the future of Rotary.

23
What challenges has your club had in recruiting
new members?
24
Remember - Just Ask !

• (more than once)

25
Session 4

• Service Projects

26
Presidential Objectives

• Identify the steps of a successful service
  project.
• Determine a balanced program of service for the
  club.
• Service Above Self
• Quality Rotarians and TRF is how we accomplish
  what we do

27
Creating Service Projects

• What are the differences between
• Community Service Project
• Fundraising Event
• How much risk should we take?

28
Four Steps of a Successful Service Project

• Needs assessment
• Planning
• Implementation
• Evaluation

29
How Do You Start?

• Identify
• Needs in the Community and the World
• Club Financial Aspect
• What you need to make it work
• What support you have in the club

30
Questions to Consider

• Did the project meet the needs of the community
  as envisioned?
• Did all club members have an opportunity to
  participate?
• Was there a balance between financial assistance
  and hands-on assistance?
• Was there adequate media coverage of the project?
• Was the club able to meet the financial demands
  of the project?

31
Share your clubs service projects.

32
Session 5

• Membership Retention

33
Presidential Objectives

• Develop Strategies for
• Membership Retention

34
Why do members leave Rotary Clubs?
35
Why Members Leave Rotary

• Time commitments to family and work
• Expenses
• Lack of fellowship
• Poorly structured meetings
• Lack of projects and programs
• Relocation

36
Retaining Members

• Retention is a key component of membership
  growth.
• Rotarians who are involved and committed are less
  likely to leave Rotary.
• Involvement and enthusiasm of current members
  helps retain new members.
• In order to grow as a organization, the needs of
  current and future members must be addressed

37
What action can your club take to keep members?
38
Just Ask

• Get new members immediately involved
• Ask members who seldom volunteer to help
• Encourage family participation at events
• Service projects that meet community needs
• Orientation programs for new members
• Evaluate club meeting time and location
• A plan for continuing education for all club
  members

39
Resources Available

• District Membership Committee
• Assistant Governor
• District Membership Seminar
• www.rotary.org
• When all else fails contact District Governor
• Just Ask

40
Why have you remained a member of your club?
41
Session 7

• July 1, 2008
• Youre The Club
• President!

42
What is the major role of a Club President?
43
Running an Effective Meeting

• Start on time
• Have an agenda
• Speak clearly
• Allow enough time for the speaker
• End on time (very important)

44
Types of Meetings

• Board of Director
• Sub-Committee
• Weekly Club
• Club Assembly (Business Meeting)

45
Running the Weekly Meeting

• Setting the Agenda
• Call to Order
• Flag Pledge, Invocation
• Introduce Guests
• Fines, Happy Dollars, Raffles
• District Information and Communication
• Club Business and Committee Reports
• Speaker Program
• Use Rotary Calendar as a Guide for Speakers
• Closing Bell

46
Role of the District
The activities and organization of the Rotary
District shall exist solely to help the
individual Rotary Club advance the Object of
Rotary
Manual of Procedures
47
PETSOpen Discussion