Document Imaging

1
Document Imaging
2007 Annual Conference

• Nancy Swetnam

2
ARIZONA EXPERIENCE

• Onbase Software
• Key Words/Identifiers for Retrieval
• 25 Separate Identifiers or Combination
• License Number- Unique
• License Name Last Name or Business

3
KEY GROUPS

• Key Groups for Storage
• General Correspondence
• Initial Application
• Renewal Application
• Photo
• Continuing Education
• Specific To Profession- e.g. Bond, Curriculum

4
LESSONS LEARNED

• Identify Key Words Groups
• Train Specific Staff
• Ensure All Are On Same Page
• Indexing Organizing Files Takes Time
• Audit Accuracy At Regular Intervals

5
Speaker Contact Information

• Nancy Swetnam
• Arizona Supreme Court, Certification Licensing
  Division
• 1501 West Washington, Suite 104
• Phoenix, Arizona 85007
• 602-452-3362
• nswetnam_at_courts.az.gov