Welcome Outlook Basic Training

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Welcome! Outlook Basic Training

• Presented byAcademic Technology and User Services

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Introductions

• Introductions
• Class objectives
• Have fun.
• Learn to read and send Outlook 98 email
• Explore Outlook features
• What is Outlook and why do I need it?
• Updated Mail Server
• Single application with six features
• Mail, Schedule, Contacts, Tasks, Notes, Journal

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Whats New and How Can I Use It?

• Quick Survey Rules, Options-voting.
• Follow Up Flags
• Out of Office Out of office assistant.
• Auto Sort Email Rules
• To Do Lists Tasks
• Electronic Sticky Notes Notes

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Start Outlook

• Double click Outlook Icon
• User Name train01-train12
• Password password.

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Outlook Today

• Outlook Bar Selected icon controls contents of
  Information Viewer
• Identify Outlook Bar, Folder List, Information
  Viewer
• Identify Outlook Shortcuts Inbox, calendar,
  return to Outlook Today.
• Turning it on.
• Customizable Groups,Folder Shortcuts
• Folder List Selected folder controls contents of
  Information Viewer
• Turning it on View menu, Push Pin.
• Information Viewer Options, Contacts, Calendar,
  Mail, Tasks.
• Options Set as default, Calendar 7days, Task
  list.
• Contact Finds match in full name field of GAL,
  or Contacts, PAB.
• Todays Overview Mail, Calendar, Tasks.

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Notes

• Electronic sticky notes.
• Available at work or at home.
• Create a new note.
• Double click on a blank space in the Info Viewer.

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Contacts

• Create a new Contact.
• Double click on a blank space in the Info Viewer.
• Right click on any address in a message.
• Stores more information
• Notes, Phone, Categories.
• Map locations.
• Always Available Stored on the server.

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The Address Book
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Distribution Lists
GAL Business and on campus. Contact Mike
Massey or Laurie Yeager. List Server Business
all addresses Contact Diane Smith. PAB
Personal Non business. Created on local machine.
(not recommended)
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Inbox

• Information Viewer
• Preview Pane Turn on or off for inbox only.
• Point out Auto Preview
• Point out that column heads can be used for
  sorting
• List of Icon Unread, Flagged, etc.
• Double-click to open message
• Message Window
• Read message Save Attachments
• Move Between messages
• Point out Reply, Reply to All, Forward, Print,
  Delete
• Close Message Window using Close box .

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Inbox (continued.)

• Folder List Subfolders help organize- look under
  Inbox
• Create Subfolder Right click on the inbox and
  select New Folder
• Move Message to subfolder.
• Create A New Message
• Click New Message icon
• Address the message to the client three ways
  Name, Inet Address, To button.
• View BCC, Options.
• Options Message settings, Voting tracking,
  Delivery.
• Insert Attachment, Signature.
• Flags Type of action, Reminder date.
• Click SEND button
• Closing but not sending Drafts folder.
• New Features
• Rules, Out of office Assistant, Spell Checking

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Sent Items

• View Sent Messages
• Recall A Message
• Actions Recall

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Calendar

• Information Viewer
• Date Navigator
• Current date has box
• Dates with appointments are bold
• use selector triangles to select date and change
  months
• Go To Today button brings to the current date .
• Calendar Area Shows detail for selected date(s)
  in Date Navigator
• Change calendar view Day, Week, Month.
• Make an appointment by clicking on the time and
  typing
• Use mouse to change length of appointment
• Double-click to see details, then close

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Calendar (continued)

• Calendar Item Window
• Read Detail Subject, Location, Message, or Save
  Attachments
• Change Meeting Time Date Navigator, Time
  increments
• Show Time As Busy Tentative, etc.
• Recurrence Time, Pattern, Range
• Invite Attendees
• Attendees available tab
• Invite Others button
• Auto Pick button,
• Save and Close button.
• Delete appointment by using Delete button
  on toolbar
• Allowing Others to view
• File, Folder , Properties for Calendar ,
  Permissions tab, Reviewer
• New Features
• Adding Holidays Tools Options Calendar Options
  Add Holidays.
• Drag Message Calendar Makes a new calendar
  entry.

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Tasks

• Organize projects Create tasks and assign work
  load
• Information Viewer
• Check complete box To change the status to
  done.
• Make a task by Double clicking on a blank line.
• Task Item Window
• Read Detail Subject, Location, Message, or Save
  Attachments
• Change Meeting Time Start Date, End Date,
  Status, Priority Reminder.
• Assign Task To , Keep a copy, Send report on
  completion.
• Recurrence Pattern, Range, (Note No time.)

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Journal

• Tracks Work
• Office 97 document and allows manual entries
• Create a Manual Entry.
• Double click on a blank space in the Info Viewer.

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Tips

• Minimize Outlook
• Takes less system resources.
• Other programs run faster.
• Set up screen saver with password
• This provides security.

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Security
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Questions???Surveys !!!