GRANTS'GOV OSU

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GRANTS.GOV _at_ OSU

• Oklahoma State UniversityOffice of University
  Research Services
• http//www.research.okstate.edu

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Grants.gov

• Overview of Grants.gov
• Goals of Grants.gov
• Grants.gov Stats (comparing 1/05-11/05)
• Getting Started with Grants.gov

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Overview of Grants.gov

• Developed in response to the FY 2002 Presidents
  Management Agenda and the Federal Financial
  Assistance Management Improvement Act (PL
  106-107)
• Is one of 24 Federal cross-agency E-Government
  initiatives aimed to improve access to services
  via the Internet
• Is a cross-agency initiative spanning 900 grant
  programs from the 26 grant-making agencies, and
  over 350 billion in annual awards
• Managed by the Department of Health and Human
  Services, the largest provider of Federal grants

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Overview of Grants.gov

• 11 Partner Agencies HHS, DOD, ED, HUD, DOJ,
  DOT, USDA, DOC, DOL, DHS, and NSF
• Is designed to be a simple, unified storefront
  for all customers of Federal grants to
  electronically find Grant Opportunities or apply
  for Grants
• 2 main features
• FIND A unified way to Find grant opportunities
  a single place to search all competitive grant
  opportunities. OMB policy required agencies to
  post opportunities starting Nov. 7, 2003
• APPLY A unified way to electronically submit
  grant applications. Implemented in October 2003

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Overview of Grants.gov

• Find Grant Opportunities allows users to
• Search for available grant opportunities
• Register to receive notification of grant
  opportunities
• Apply for Grants allows users to
• Search for and download application packages
• Complete application packages offline
• Submit completed application packages
• Track the status of submitted applications

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Goals of Grants.gov

• Grants.gov plans to provide a single source to
  find Federal government-wide competitive grant
  opportunities, helping the grant community learn
  about available opportunities in a standardized
  manner, saving time and money
• Grants.gov aims to provide a secure and reliable
  source to apply for Federal grants, simplifying
  the grant application process, reducing paperwork
  and avoiding the need to learn multiple agency or
  program-specific application processes/systems

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Grants.gov Stats (as of 1/05)

• 434 Application Packages Posted on Grants.gov
• 2,116 Grants.gov Registered Users (AORs)
• 1,637 Applications Received

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Grants.gov Stats (as of 11/2/05)

• 1,700 Application Packages Posted
• Over 20,000 Registered Users (AORs)
• 17,712 Applications Received (15,500 since April
  2005)

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Goals for FY06

• Post 100 of Funding Opportunities on Find
  Database
• Post 75 of Find Opportunities on Apply Database
  2500 Packages
• 45,000 Electronic Submissions

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Getting Started with Grants.gov

• Using the Find Feature
• Becoming an AOR
• Using the Apply Feature
• Troubleshooting

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Using the Find Feature

• Receive Grant Opportunity Notices
  http//www.grants.gov/Findsearch
• Selected notices based on funding opportunity
  number
• Selected agencies and categories of funding
  activities
• Selected interest and eligibility groups
• All grant notices

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Using the Find Feature

• Search Grant Opportunities http//www.grants.gov/F
  indGrantOpportunities?searchbasic
• Basic Search
• Browse by Category
• Advanced Search

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Sample Search Results
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Sample Opportunity
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Sample Opportunity (bottom)
Click here to register to receive e-mail
notifications of any modifications or notices
concerning the opportunity.
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Sample Opportunity (bottom)
Click here to go directly to Apply. Not all Grant
Opportunities have corresponding applications on
Apply.
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Becoming an AOR

• Authorized Organization Representatives (AORs)
  are OSU Research Administrators who
• Plan to submit grant applications on behalf of
  OSU PIs and research projects
• Have the authority to sign grant applications and
  the required certifications and/or assurances
  that are necessary to fulfill the requirements of
  the application process
• Note that all Grants.gov proposals must be routed
  before electronic submission following OSU
  routing procedures.

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Becoming an AOR

• STEP 1 Register with the Grants.gov Credential
  Provider (you will need to know the appropriate
  DUNS numberdifferent for branch campuses)
  https//apply.grants.gov/OrcRegister
• STEP 2 Register with Grants.gov using the user
  name and password from the Credential Provider
  https//apply.grants.gov/GrantsgovRegister
• STEP 3 Send an e-mail to OSUs E-Business Point
  of Contact, Kay Ellis (kay.ellis_at_okstate.edu),
  letting her know you have completed the
  Grants.gov registration process. She will
  approve you within the Grant.gov system.

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Using the Apply Feature

• View Grant Packages
• Download Puredge Application Viewer
  http//www.grants.gov/DownloadViewer
• Download Application Packages and Application
  Instructions (you will need to know the
  appropriate CFDA number, funding opportunity
  number, or funding opportunity competition ID)
  https//apply.grants.gov/forms_apps_idx.html

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Using the Apply Feature Steps

• Download selected application package
• Complete the application package offline
• AOR submits the application package to Grants.gov
• Grants.gov tracking number assigned via e-mail
• Grants.gov notifies applicant via e-mail when the
  application has been validated and downloaded by
  the agency

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Download Application Package
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Download Application Package
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Application Package
Register to receive notification of changes to
application package before downloading it
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Application Package
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Application Package (bottom half of page)
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Application Package
Select a form from the application package to
complete and click open form
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Application Package
Mandatory fields are highlighted.
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Application Package
Complete mandatory forms and documents and
move to Submission List to enable ability to
submit the application package
If further changes are made, documents must be
moved out and then back in to the Completed
Documents window.
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Application Package
Save and print in-process applications. Submit
completed applications.
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Application Package
Once you have completed and saved the
application, the Submit button will become active
and you will be able to upload your application
to Grants.gov.
All the forms have to be moved to the Submission
List before Submit button will become active
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Application Package - Summary Screen
Press Yes to Submit
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Application Package - Login Screen
Enter the username and password used with
Credential Provider and with Grants.gov
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Application Package - Confirmation Screen
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Application Package - Confirmation Screen

• Grants.gov recommends you print this Confirmation
  screen
•  You will receive an application submission
  confirmation e-mail after the application has
  been properly uploaded
•  This e-mail will give you a Grants.gov tracking
  number which you will need to check the
  applications status
• Make sure you also obtain the agencys individual
  tracking number (not e-mailed to you, but
  necessary in communicating with the individual
  agencies)

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Troubleshooting

• It is vital to begin trying to submit application
  via Grants.gov at least three to four business
  days prior to the agency deadline to avoid
  technical problems
• Members of the OSU Grants.gov committee are
  available to assist OSU Research Administrators
  in the submissions process. For help, contact
  Grants.gov committee chairperson, Tim Schlais at
  tim.schlais_at_okstate.edu.

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Troubleshooting

• Grants.gov Online User Support
• Context-Sensitive Help
• Online Tutorial
• Frequently Asked Questions (FAQs)
• User Guide
• Quick Reference
• Grants.gov Contact Center support is available
  at 1-800-518-4726. Hours of operation are
  Monday-Friday from 700 a.m. to 900 p.m. Eastern
  Standard Time.

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Grants.gov Planned Enhancements

• Research Related Data Set
• Agreed upon data standards and standardized
  application forms across for research and related
  grant opportunities
• Print Feature for Individual Pages
• Enabling flexible use, distribution and
  management of application forms
• Ability to Import Export Data into PureEdge
  Forms
• Capturing information and leveraging it
  electronically across all grant application
  packages
• Acceptance of Applications from Individuals
• Leveling the playing field for access to Federal
  grant funds with one system for all potential
  grant applicants
• Applicant System-to-System Functionality
• Allowing automatic interface with Grants.gov,
  with limited development and maintenance
  requirements

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Grants.gov Enhancements

• New Tech Library page has been added on
  Grants.gov website
• Forms in Production
• Forms in Development
• System to System Integration