PRESENTS

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Digital MD Systems

• PRESENTS
• Doc
• THE ELECTRONIC MEDICAL RECORDS
• SOLUTION FOR THE DIGITAL OFFICE

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Security
Doc uses username/ password authentication,
and/or a biometric finger print device depending
on your clinics security preference. Doc
includes various levels of security and
permissions to accommodate individual security
protocols.
After login, there are three built-in security
features on the console that allow convenient
travel between workstations.
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Security
When this feature is selected by a user, Doc will
be completely closed, but when opened under that
username at another terminal, Doc will pick up at
the same place the user was last.
The leave feature will simply lock the current
terminal and will require the last users
username and password to re-open Doc at the last
active screen.
The Doc console allows users to lock or move to
another terminal in addition to a standard logoff
feature. These unique features allow for users
to adhere to privacy and security regulations,
without losing their current session.
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Login
If using a biometric device, the users actual
fingerprint will appear in the box. Once the
authentication of either login method is
complete, Doc will display a green fingerprint
and open up the user interface.
drjones

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Console
Returns to this initial DocToday screen
The Doc console is specifically designed with a
hand-held look to appear less overwhelming to
users. This console allows for every feature of
the program to be readily available, regardless
of where the user is in the program.
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Appointments
Will display the given days appointments
The initial screen displays all of the current
days appointments. This information is
automatically imported from an HL7 compliant 3rd
party scheduling system.
Current user has charted on patient
Patient appointment details
Todays patient appointment status
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Patient Flow
The Patient Flow feature is designed to track the
flow and wait times of patients throughout the
facility. Rooms can be removed or added to
accommodate each facilitys layout.
Only displays patients waiting on the current user
Only displays patients waiting 0-15 minutes
Only displays patients waiting 16-30 minutes
Only displays patients waiting over 30 minutes
Enables or disables color coding for wait times
Scroll bars for navigation between console
features
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Charts/Labs to Review
Charts / Labs to Review access
The Charts to Review feature allows care
providers to view any patient chart notes that
were marked for review by other staff members.
Add new progress note to selected chart
View all progress notes
Prints selected progress note
Expand selected notes
Opens associated patients chart
Saves reviewed notes
Displays charts marked for current user to review
View all charts marked for review
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Charts/Labs to Review
The Labs to Review feature posts patient lab
tests accompanied with result details for
immediate access. This feature allows the care
provider to accept or reject the test results.
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Patient Lookup
Search type entered here
Initiates search
Doc contains an advanced patient lookup for easy
chart access. Users can search by chart number,
SSN, patient name, egg donor, surrogate, cycle
type, patient type, phone number, e-mail and a
sounds like search.
doe
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Messaging
Displays a new message window
Message links and user boxes
Doc contains an inter-office messaging feature
that allows users to communicate through e-mail
and instant messages with other users. Patient
charts can also be attached to the messages .
Text messaging
Phone messaging
Task messaging
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Reports
Report access
The Doc Reports feature provides users with
custom report templates that consist of a
compilation of data from specified queries that
have been previously created.
Viewing selections are made in the template
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Prescriptions
Prescription pad access
The Doc Prescription Pad is designed to aid in
prescription writing and inventory maintenance.
When using this feature, physicians can send
prescriptions directly to pharmacies and track
medication inventory.
Allows care provider to document medication
administered to the patient based on available
inventory
Dispensed medication can be documented using this
form based on available inventory
Lists only patients previously prescribe
medication for quick instruction access
Prescribe patient medication for pharmacy
purchase
Menu navigates between 5 different prescription
tasks
This feature allows for an easily maintainable
medication inventory
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Demographics
Docs Demographic tab is equipped with all of the
necessary fields for storing crucial patient
data. This form is populated with data from a
3rd party system or direct data entry.
Insurance tab interfaces with and displays HL7
compliant 3rd party data
Appointments tab interfaces with and displays HL7
compliant 3rd party data
Partner, referral, and other provider information
Patient attentions notes and alert notes
Patient picture for visual recognition
Personal information
Shows the status of the pre-cycle requirements
Estimated cycle calendar
Cycle type and start date
Patient demographic information and assigned
care-provider
Associate a partner with the current patient
De-associate current partner
Unique patient identification
Drug allergies
Open partners chart
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Progress Tracking
The Progress tab displays a collection of notes
over the course of treatment. These progress
notes can be input manually or created using
custom templates.
Select an option as shown to open the template
Attach this new note to patients chart
Navigate through relevant patient data components
The new note is now attached
Progress notes are displayed as shown or in full
screen
Fax a progress note
E-mail a progress note
Print a progress note
Select a group to review a note
Select a user to review a note
Mark for provider to view a note
Display patient and partner notes
Expand a progress note
Select all progress notes
Edit a progress note
New progress note
Creates pre-formatted custom text using these
responses
Re-authentication required by Doc in order to
make progress changes to patient charts
Scroll through template pad to find specific user
templates
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ART - Cycle
Docs unique ART tab provides a quick and easy
way for embryologists to track cycle progression.
Start Cycle
Save Cycle
Edit Cycle
View Sperm Analysis
ART Events
Delete event
Save events
Add a new event
Edit event
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ART - Case
Retrieval information is collected and stored in
the ART Case tab. Frozen and donor oocyte cycle
information is also collected here, along with
the patients frozen inventory monitoring.
Add a case
Edit a case
Pick to use frozen embryo
Pick to use donor embryos
Add frozen disposition
Accept selected embryos
Assign a frozen disposition
View frozen disposition
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ART - Embryo
The ART Embryo tab is unique in that it is
completely customizable to each clinics
individual methodology. This feature is
specially designed to assist in daily embryo
tracking by embryologists.
Add a day
Add an embryo
Delete an embryo
Add a frozen embryo
Add a donor embryo
Thaw selected embryos
Undo the case
Take embryo pictures
Print embryo data
Show lab users
View detailed growth data and images for the
selected embryos
Video options
Close images
Capture an image
Save an image to a file
Print images
Maximize embryo image by selecting desired image
Import an image
Displays daily stage data for the selected embryo
Add images
Add an attribute to the embryo
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ART - Transfer
The ART Transfer tab provides an interface to
record each transfer attempt procedure and the
data pertaining to the transfer.
Adds a attempt when there are embryos marked of
transfer
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ART - Freeze
The ART Freeze tab stores information relating to
each frozen embryo, which is accompanied with a
frozen disposition. This feature also provides
direct access to the inventory of each freeze
tank.
Print todays frozen inventory
Place a frozen embryo in a tank
Place a group of embryos in a tank
All unassigned frozen embryos appear here and the
embryos are placed into empty slots in a tank
Search for an empty slot
Tank access
Embryo identification
Stage day at freezing point
Laboratory Technician
Specific embryo classification code
Date frozen
Embryo growth stage
Tank code
Cannister Location
Embryo Patient Label
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ART - Outcome
The ART Outcome tab allows the care provider to
record each cycle outcome as they are available.
This allows Doc to capture this information for a
possible SART gateway exportation.
Add a new outcome using customized drop-down menus
Delete an outcome
Contains all of the SART formatted data components
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Lab
The Lab tab in Doc displays imported or manually
entered laboratory tests and results. Within
this tab the user can compare similar test
results in addition to individual lab reviews.
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Imaging
The Imaging tab is a unique feature which allows
for image capture from ultrasound and HSG
machines, laparoscopic cameras, and lab
microscopes.
Select all images
Unselect all images
View image in full screen
Export images
Export selected images
Print image
E-mail image
Fax image
View ultrasound images
View Surgery images
View HSG images
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Flow Sheets
The Flow Sheets tab displays a stimulation chart
for each of the patients stimulation cycles. The
results are automatically pulled from other areas
of the chart as long as they fit the criteria.
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Correspondence
The Correspondence tab shows phone messages,
letters, and e-mails that pertain to the patient,
which can be scanned in as well as attached.
This feature is convenient for tracking patient
communication.
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Records
The Records tab displays a collection of records
obtained for the patient through manual inputs or
scans. With this feature a care provider can
scan in documents such as previous patient
records and referral letters.
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Consents
The Consents tab allows care providers to scan in
a consent or display consent forms that were
assigned in previous progress notes, in order to
track all consents. This feature enables the
provider to mark a consent once it is signed by
the patient.
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Information Sheets
The Info Sheets feature contains information or
instruction sheets assigned to a patient. This
tab allows the care provider to keep track of the
documentation that a patient has received.
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Rx
Doc provides an Rx tab that stores all of the
prescriptions given to the patient. This allows
for care providers to review medication
previously prescribed and to reprint for the
patient if necessary.
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Pending Labs
The Pending tab exists to provide clinic staff
with a storage location for labs waiting on
results, or marked for review by the physician.
Once the results are input and marked as
reviewed, the lab will transfer to the Lab tab.
Add a new progress note
Include test results
Review and notify
Mark that notification not required
View similar results
Print results grid
Display results graph
Print results graph
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Administration
The Administration features supplies office staff
with a tab where they can input and store any
office notes concerning the patient, such as
insurance verification.
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More Information
Close Tour
This concludes Digital MD Systems tour of Doc,
however we recommend a live demonstration of our
product to show your clinic the full capabilities
of our cutting-edge EMR.
Call or e-mail Digital MD Systems Sales
Department at
Digital MD Systems 2350 Airport Frwy. Bedford, TX
76022 [phone] ext. 1
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