Online Catalog Tutorial

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Online Catalog Tutorial

• Gorgas Memorial Library
• February 2003

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Objectives

• Become familiar with search interface and
  options.
• Locate an item from library holdings.
• Access a listing of recently received journal
  issues.
• View ordering status on a book.

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To access library online catalog First, click
Library on the left sidebar from WRAIR homepage,
it leads to the library website.
Finally, click Local Catalog icon from screen.
Or bookmark http//gorgaswr.army.mil if you
expect to use this often.
Second, select WRAIR Catalog from Library page.
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If timed out for inactivity, clicking on title
bar will restart Web Voyage.
Then, select a field from this box to link the
term entered to begin a search. For instance, to
locate an item by title, choose Title Keyword to
check an author, select Author Browse and so
forth. You may input the beginning words of
title (ignoring any initial articles) by
selecting Left Anchored Title, an option below
the Author Browse, to retrieve known item
quickly.
Web Voyage is the library catalog search
interface. There are two levels of search
options, simple search and builder search. Under
Simple Search tab, enter a search term into the
Find This box first.
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You can select an option from the Quick Limit box
to restrict your search.
You may add more than one condition to limit a
search by clicking Limits on the right of screen.
These conditions can also be added on the search
results screen if you want to modify a search.
You can choose the number of records to display
on each page from this box based on your
preference.
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Lets run a search to locate an item. Example
To find out what library has on infection and
diseases in the last 10 years. 1. Enter
infection diseases as a search term into the
Find This box. 2. Select Keyword Relevance as a
search field for Find Results in. 3. Set Last 10
Years as a condition from Quick Limit on the
right. 4. Choose 20 records to display per page
as desired. 5. Click Search.
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On the following screen, an indication on the top
tells you how many hits have been retrieved and
from which field.
Since we have set 20 records per page, the number
on the second page starts from record 21 and so
forth.
The colored bars in front of each item tell you
the degree of relevance of this item related to
the term you have input. The system
automatically sorts and lists more relevant items
before less relevant items.
To add more restriction for changing current
search result, click Post Limit.
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Now we want to see the journals on this topic
only. Follow Post Limit on the Limits screen,
select Serial as Item Type. Then click Set
Limits button.
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The result has been changed from 321 hits at the
beginning to 5 currently, based on added
condition. Added condition from Limits will
remain in effect until you specifically clear
them or until you close your browser. To erase
it, click Post Limit again, then click , an
icon with a pencil eraser.
A notation below each item indicates the type of
item is JOURNALS and shelved within journal
location. To view a desired title, click the
title links or the item number in front.
Unfortunately many of our journals have no
subject headings or much of anything to retrieve
by Keyword Relevance.
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How do I find out the latest received issues from
a journal? 1. Enter a journal name into the Find
This box. 2. Select Title Keyword as a search
field. 3. Click Search.
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On the following screen, a message on the top
indicates which title was searched.
Under the Bibliographic view, you see the brief
description about title including type of record
and publisher.
The latest received issue is on the top of list
of Recent Issues. Upon checking in, the system
automatically reflects recent issues in
chronological descending order.
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To find more information about this title, click
Holdings on the top.
Under the Holdings view, you can see complete
holding information about this title, such as
starting volume and year. Also, it indicates if
microfilm is available for this title with MFLM
and period of coverage. A very few journals are
in STORAGE outside the library itself.
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• Lets find a book from library holdings.
• 1. Enter the beginning of words from title.
• 2. Select Left Anchored Title as an approach.
• 3. Click Search.

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Based on the term entered and search field
selected, we find 3 books. Notice if a book is
available for check out from holdings, a message
below the title indicates BOOKSTACKS as its
location along with its call number and charge
status, like item 3. If the book is not
available from holdings, a message below the
title indicates Acquisitions Desk as its location
and no item data is available, like the first two
titles.
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Each ordering item has an indication generated by
system which stands for a stage of the
acquisition process before it becomes available
for borrowing.
Message A. If an item has been entered into the
library database and is ready to order but it has
not gone to an vendor, In the Pre-Order Process
will be indicated for the order information.
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Message B. If an item has been ordered from an
vendor but it has not been received yet, x copy
Ordered as of (date) will be displayed for the
Order Information.
Message C. If an item has been received but has
not been assigned a call number, x copy Received
as of (date) will be displayed for the Order
Information.
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As soon as an item has been assigned to a
specific call number and is displayed in
BOOKSTACKS as location area instead of
Acquisition Desk, this item is ready for check
out.
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Some books are only available in electronic
format instead of a printed copy. In this case,
Electronic Book will be reflected in the call
number area. To access this book, click the link
from Linked Resources on the bottom. A table of
contents of this book will display on the screen
for view.
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You may locate an item by searching more than one
field from Builder Search option. This option is
usually used as a targeted search to locate a
specific item.
Under Builder Search tab, enter search terms into
each Search For box first.
Then, decide how you want these terms to be
retrieved by selecting from here.
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Last, select AND, OR and NOT to combine each
inputted entry. Click Search. The relationship
of Boolean operators AND, OR and NOT is
illustrated at end of the tutorial.
Next, select a search field from this dropdown
list to link the terms you entered on the left
for each Search For box to begin a search.
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Example Find a book, Immunology written by Ivan
Roitt and 2001 edition. 1. Enter Immunology in
the first line, search it as a phrase from
Title. 2. Enter authors last name in the second
line, search it as phrase from Author Name. 3.
Enter year into the third line, search it as
phrase from Publisher Date. 4. Select AND to join
above three. Click Search.
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Notice as screen appears, the criteria entered
for retrieval along with result are displayed on
the top. All the terms entered for search are
highlighted by system under both Bibliographic
and Holdings view.
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You always have online Help access when you are
searching. It is located on the top of each
screen. Click it when you have a question or
difficulties. It will display and explain the
features and usage for the screen you are on.
The Search button will clear search terms from
previous search but retain your choices of find
results in type of search and Quick Limits.
The Reset button allows you to clear search terms
from previous search only.
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Relationship of Boolean Operators AND, OR, NOT
A
B
A NOT B (color part)
A
B
A OR B (color part)
A
B
A AND B (shadow part)