SHORTENING THE REVIEW CYCLE: A PILOT

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SHORTENING THE REVIEW CYCLE A PILOT
PRAC JANUARY 23, 2006
EILEEN W. BRADLEY, D.Sc. for the
Committee Center for Scientific Review National
Institutes of Health Department of Health and
Human Services
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THE GOAL

• TO ALLOW AMENDED APPLICATIONS TO BE SUBMITTED
  FOR THE VERY NEXT CYCLE

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THE COMMITTEE
Olivia Bartlett, Ph.D. National Cancer
Institute Bettie J. Graham, Ph.D. National
Human Genome Research Institute Marcia Hahn
Office of Extramural Research Robert Hammond,
Ph.D. Consultant Jack Jones, Ph.D. Center
for Information Technology John J. McGowan,
Ph.D. National Institute of Allergy and
Infectious Diseases Belinda Seto, Ph.D.
National Institute of Biomedical Imaging and
Bioengineering
Sophonia Simms, M.S., P.M.P. Office of
Extramural Research Philip Smith, Ph.D.
National Institute of Diabetes Digestive
Kidney Diseases CSR Staff Eileen Bradley,
D.Sc. (Chairperson) Suzanne Fisher, Ph.D.
Richard Panniers, Ph.D. Donald L. Schneider,
Ph.D. Thomas Tatham, Ph.D. Terra L. Vinson,
M.P.A.
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SPECIFIC RECOMMENDATIONS

• IMPLEMENT A PILOT IN A FEW STUDY SECTIONS FOR NEW
  INVESTIGATORS
• EVALUATE PILOT--EXPAND TO ALL NEW INVESTIGATORS
• EVALUATE AGAINEXPAND TO ALL APPLICANTS

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NOW--APPLICATIONS COMING IN FEB 1
AMENDED BACK ON NOV 1 NEW APPLICATIONS
COMING IN FEB 1 AMENDED BACK ON JULY
20!!!!
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REQUIREMENTS

• NEW RECEIPT DATE FOR AMENDED APPLICATIONS
• RE-ENGINEERING PROCESSES IN RECEIPT REFERRAL
  AND REVIEW---LESS TIME FOR EVERYONE
• ASAP SUMMARY STATEMENTS
• COMMUNICATION WITH PROGRAM STAFF
• APPLICATIONS EASILY FIXABLE RETURN TO SAME
  STUDY SECTION
• NOTIFICATIONS
• EVALUATION INSTRUMENT
• RESOURCES

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Cycle 1 (Feb Oct)
7/20 R01 Amended
Cycle 2 (Jun Feb)
11/20 R01 Amended
Cycle 3 (Oct Jun)
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IMPLEMENTATION FOR RR

• Separate receipt dates for new investigator
  amended proposals
• Amended proposals auto-assignedno
  validation/referral again
• Expedite processing of applications to IRGto
  assist SRA working up front
• Shorten windows for RFAs/PARs receipt

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HOW?

• Add temporary help
• Shift current staff as needed
• auto-assignmentno referral
• Request RFA/PAR short delay in
  receipt

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IMPLEMENTATION FOR REVIEW

• Schedule review meetings between May 15 - June 15
• Shorten time to mail-out
• Shorten time for reviewers
• - no less than 1 month
• Expedite new investigator summary statement
  releases
• Active communication with Program

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HOW?

• Meetings already in that window, or changed
• Utilize Internet Assisted Review (IAR) more fully
• Give access to proposals earlier
• Emphasize 100 compliance for posting critiques

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HOW?

• Limit edit phase in IAR
• ---edit at meeting
• ---DEAS provides files as soon as edit
  phase closesTHERE IS NO MERGING WITH IAR
• Lower half means at least 50
• Emphasize triangulation

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TRIANGULATION

• Applicant
• Program Review

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TRIANGULATION

• Applicant
• Program Review

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TRIANGULATION COMMITTEE

• OUR DR. PHIL..PHIL SMITH, PH.D., NIDDK WILL
  CHAIR
• RESPONSIBILITIES INCLUDE COMMUNICATION BETWEEN
  REVIEW AND PROGRAM STAFF INVOLVED IN THE PILOT

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NOTIFICATIONS

• NIH Guide Notice Released 11/30/2005
• http//grants.nih.gov/grants/guide/notice-files/N
  OT-OD-06-013.html
• Investigator Notification --- Email
• Program Notification---List available in IMPAC ll
  - Feb/March
• SRA note on Summary StatementDone

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EVALUATION

• Office of EvaluationApplication to fund a
  contractor to design evaluationin progress
• Evaluation Committee in placeBettie Graham,
  Ph.D., Chair
• stakeholders and timelines identified
• Instrument development expert has been identified

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RESOURCES FOR PILOT

• RECEIPT AND REFERRAL
• - temporary staff
• REVIEW
• - teamwork
• - organization
• - streamlining
• - creativity

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IRG CHIEFS

• INVOLVED IN PILOT
• LOOK AT RESOURCES AND STRATEGIES
• WORK WITH EVALUATION COMMITTEE
• WORK WITH TRIANGULATION COMMITTEE
• COMMUNICATION WITH SRA

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STAY TUNED FILM AT 11