Effective PowerPoint

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Effective PowerPoint
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Love it? Hate it?

• Work in groups of two or three
• Jot down what you like and dislike about using
  PPt.

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Be On the LOOKOUT for

• Examples of BAD slides
• Mistakes of any kind

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General Rules

• Write key ideas only
• Plan their use
• Check spellling
• Use a San Serif font

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Reasons to Hire a Consultant

• Competent, impartial, independent advice
• In-depth knowledge of specialized fields
• No loyalties to existing policies
• Freedom from personal loyalties and friendships
• Willingness to take unpopular positions
• Freedom from long-term entanglements
• Less paperwork for Personnel
• No benefits (i.e. pensions, health insurance)
• Can be easily terminated at end of project
• Can be easily terminated if relationship doesnt
  work out
• Independently oriented
• Intense--enjoys in-depth project involvement
• Task oriented--requires less supervision

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Too Much Information

• Audience retention suffers
• Boredom increases when slides last too long
• Legibility suffers with small type

6 X 6 rule
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Reasons to Hire a Consultant

• Competent, impartial, independent advice
• No long-term relationship required
• Independent worker

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Other Dos and Donts

• DONT USE ALL CAPS
• Dont use Script or Serif fonts
• Keep construction parallel
• Grammar
• Capitalization
• Punctuation

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Text Problems

• Insufficient contrast
• Text in small type
• too many typefaces and sizes
• OVERLY EMPHASIZED TEXT

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Add contrast

• Use fewer words set in larger typeface
• Use contrasting serif an sans serif faces
• Enhance the title with Fills, Frames, and Shadows
• Use Color

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4 Contrast Techniques

• Fewer words, larger type
• Contrasting typefaces
• Graphic accents
• Color, bold, centering

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Graphics problems

• Visual clutter
• Inappropriate charts
• Undersized graphics

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Dos and Donts

• Do add graphics to text
• Picture 1000 words
• Keep charts simple limit details
• Use explanatory titles

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Tuition per Semester Hour 1991-92 Through 1999-00
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Lack of a dominant visual

• Sales

New and Improved
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Reorganized Sales Force

• Hard Selle-Vice President of Sales
• Eastern Region, Bill Jackson/New York City
• Central Region, Tom Raft/Chicago
• West Coast Region, Layde Bakke, Los Angeles

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Reorganized Sales Force
Hard SelleVice President, Sales
Bill Jackson Eastern Region
Tom CraftCentral Region
Layde BakkeWest Coast Region
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Reorganized Sales Force
Hard Selle, VP Sales
Tom Craft
Layde Bakke
Bill Jackson
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Dos and Donts

• Use color consistently, wisely
• Watch out some are color blind
• Use caution with RED
• Lack of color contrast between text and
  background
• Too much color

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Use but dont abuse!

• Use of sound video
• Builds animations
• Transitions

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The Power of PowerPoint

• Use of sound video
• Builds animations
• Transitions
• Ending

Distractions!
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Displaying the slides

• Projection system
• Light control
• Where to stand
• How to advance
• How fast to change

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Questions?