Margie Crutchfield

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Lead Reviewer Workshop

• Welcome!
• Margie Crutchfield
• Associate Vice President, Program Review
• margie_at_ncate.org
• Please remember to set-up your audio
• Go to tools, then audio, then audio set-up
  wizard
• For those of you who have a microphone, we will
  do a microphone sound check one by one,
  starting at 130
• 130 pm - First audio sound check
• 145 pm Second audio sound check
• 155 pm - Final audio sound check
• 200pm - Session will begin

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Session Agenda

• Eluminate Product Features
• Lead Reviewer Responsibilities
• Data Rule for this semester
• Linkinga new feature in PRS
• Q and A
• PRS Overview

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• Applaud Agree Disagree

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ICON REVIEW

• Ask a
• question Polling Talk live

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A Question

• Is this your first time as a lead reviewer?
• Click on the green check mark if yes

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Roles and Responsibilities of the Lead Reviewer
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Lead Role

• Facilitate communication
• Establish the work schedule (timelines)
• Be knowledgeable about SPA standards/ report
  format
• Solicit contributions from all team members
• Write/ post the final review

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Communicating With Your Team

• Email from NCATE team members
• Initiate contact
• Email/ Phone
• Conference Call Capability (instructions included
  in your assignment e-mail)

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• Suggestion
• 3 stage communication points
• initial- Establish the schedule
• middle- Discuss the report findings
• final- Consensus building for final report

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• Encourage collaboration!

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Establishing the Work Schedule

• T I M E L I N E S !

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TIMELINE SUMMARY
Institution deadline SPA
deadline Review Team Audit
Team Fall 2008 9/15 10/15 11/15
1/4

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NCATE Deadline

• Final Posting to Institution
• First cycle 2/1

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The Final Review

• Be sure that all members have composed and posted
  individual reports (even if they are not complete
  reports)
• Be sure that all members have contributed to the
  final report

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• Lead reviewers must post the final team
  recognition report.
• This final report will be reviewed by the audit
  team.
• The audit teams report will be posted in PRS
  for you and your team to see

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Update on Program Review

• Data Rule For Fall 08
• Two years of data for all assessments (with
  understanding of programs context)
• If a key assessment is in a course that is taught
  once a year then one year of data one semester
  of data
• If program is brand new or going through program
  review for the very first time, one year of data
  is required

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Linking

• Programs that have identical assessments but have
  some significant difference (degree level, etc)
• Must have a shell in PRS for each program but
  these can be linked (as evidenced by the color
  coding)

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• Compilers submit all information in first report
  and submit it.
• When they open second (and subsequent) linked
  reports all information and attachments from the
  first report is copied into the second report.
• The compiler changes any pertinent information on
  the second report and submits it.

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Reviewers do the same

• Open up the first report, evaluate the report.
• Open the first recognition report template, input
  text and information for all programs.
• Submit the first report.
• Open the second recognition report, change
  information on the cover sheet and submit the
  report.

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Timeliness

• For the last two semester 95 of all reports were
  returned to the institutions on the posted
  deadline (hooray!!!!)

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Approval Rates, Overall
R Nationally Recognized, C Nationally
Recognized with Conditions
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Approval RatesBy SPA (initial)
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Approval Rates initial (cont.)
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Approval Rates initial (cont.)
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Approval Ratesrevised/response to conditions
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Approval Rates revised/response to conditions
(cont)
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Approval Rates revised/response to conditions
(cont)
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Lead Reviewers and PRS
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Logging into PRS

• To get started you will need to follow these
  steps
• Step 1. Go to the URL http//aims.ncate.org,
  click on PRS
• Step 2. Enter your ID (e-mail)
• Step 3. Enter your password

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• When you go to the URL,
• you will see the log-in screen

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• Once in the site
• You will see your name and program assignments

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Some reminders

• Access Program Report from the institution
• Click on PDF icon in the column labeled Program
  Review/Current
• Access SPA Program Recognition Report template
• PRS (template is retrieved by clicking on the
  pen icon under lead reviewer for the assignment
  and is entered entirely on-line (content is
  exactly the same)
• Submit the completed SPA Program Recognition
  Report
• PRS--- continue to click next until you get
  to the submission page, then simply click submit

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• Lead reviewers must complete a final report
  which brings together the findings of all team
  members
• Options
• Brand new report (you probably wont do this)
• Cloning Feature

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Q A
To pose a question Click hand
icon Push microphone icon to begin and
end audio Please state name and SPA
affiliation Questions will be taken in
the order they are received
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Resources on NCATE web site

• www.ncate.org, click on Program Reviewers
• Program Report Forms
• Guidelines, Instructions
• Archived Web Seminars
• Mini-videos on how to use PRS
• Recently updated
• Added new ones
• Lead reviewers
• Audit Team
• Linking

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NCATE Contact Info

• Sabata Morris
• Accreditation Associate
• Program Review
• Sabata_at_ncate.org
• Monique Thomason
• Accreditation Assistant, Program Review
• monique_at_ncate.org

Margie Crutchfield Associate Vice President
Program Review margie_at_ncate.org Robin
Marion Accreditation Associate Program
Review robin_at_ncate.org