Centralized High School Scholarship Selection Process Update

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Centralized High School Scholarship Selection
ProcessUpdate

• 2 Dec 08

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Purpose

• To provide the field with an update on the new
  High School Scholarship Selection Process

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BLUF Hybrid Selection Process

• Whats Changed
• HQCC prepares board files
• HQCC trains and calibrates members for each board
• HQCC determines number of offers at each board
• HQCC conducts analysis at Mid Course Review to
  ensure success at all schools

• What Hasnt Changed
• Each school receives a scholarship allocation
• Applicants apply on-line
• Programs still recruit
• Programs sell themselves
• PMS conducts interviews
• PMS decides board votes
• PMS maintains veto authority based on applicant
  meeting school entrance requirements
• HQCC mails official offer letters
• PMS offers on-campus Hip Pocket Scholarships

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Hybrid Scholarship SelectionProcess - Outline

• HQCC determines school scholarship allocations 18
  months in advance
• BN recruits Prospect SAL and directs to online
  application
• Prospect applies on Line Feb (Jr Year) Jan (Sr
  Year), Interviewee list established, on the CCIMS
  PMSs review Page
• This page only displays those students
  indicating interest in attending that school
• Prospect interviews with local ROTC program Jun
  (after Jr Year) Mar (Sr Year)
• HQCC screens for qualification and schedules
  DODMERB
• Ensures Academic validation
• Ensures all Board required documents are received
• HQCC conducts up to 7 scholarship boards Sep (Sr
  Year) Apr (Sr Year)
• HQCC (PMS board) determines scholarship winners
  and informs PMSs thru CCIMS
• PMSs review/approve winners, using school
  entrance eligibility
• HQCC mails letters to scholarship winners with 5
  school choices
• Prospect receives offer letter and accepts
  scholarship offer to 1 of 5 school choices
  (within 30 days)
• Prospect has until 1 May to confirm or change
  school they accepted
• Can adjuticate with student one on one if they
  fail to gain admission to their school choice

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New Scholarship Offer Timeline for any SY
Application Window Opens
First Interview List generated, PMS review
CC Determines Allocations
1st Board
Board List, PMS review/approve For each board
Prospect JR YR
2d Board
7th Board
5th Board
4th Board
3d Board
6th Board
4YR On Campus Campaign
PMS Use 20 Allocations 11 Jan
Extremely Important Protects Small
Schools/ Coincides with WCC
Prospect SR YR
School Confirmation
Application Window Closes 10 Jan
Mid Course Review
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Hybrid High School Scholarship Process

• Scholarship Allocation Process does not change
• Brigades give each school allocations based on
  commission mission
• 20 of allocations reserved for one time
  on-campus offers
• HQCC offers 2 scholarships per available
  allocation
• Offers continue until allocations are filled
• Allocation fill is based on accepts/declines
• No School will be provided more scholarships than
  they need to meet mission
• PMS awards on-campus allocations after National
  Scholarship Application Closes (10 Jan)
• Primarily for incompletes, non-applicants and
  non-selects after the last board
• Used for prospects still in consideration if they
  are admitted to the school making the offer
• Unused funds roll over
• Mid-Course Review to ensure all schools remain
  viable
• This review will take into account how many
  offers have been made and the feasibility of each
  school being successful out of the National
  Program.

Items in Red designate the protections built into
the System to ensure no school Is disadvantaged
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Hybrid Scholarship Board Process

• Selection Board Composition
• HQCC tasks Brigades for 3 - 5 PMSs or Army
  Officers based on number of files to be reviewed.
• Precise Dates TBD Annually
• Board Qualified Record
• Transcript
• Validated SAT/ACT Scores
• Presidential Physical Fitness Test (PFT) or Army
  Physical Fitness Test (APFT)
• PMS Interview Sheet
• Each File is Boarded Once and Scored by Three
  Officers 35 of WPS
• The Board WPS is used to draw the cut line for
  the number of
• scholarships to be offered
• Number of Scholarships to be Offered is based on
  a percentage of the
• applicant base

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Cumulative Board Results

• 3 of 7 boards completed
• 1210 files were scored,
• 632 Selected for Scholarship (52)

1371 Files represents 22 of total files
expected 640 Offers represents 16 of the total
number Of MS13 Scholarships
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Demographics Board Eligible
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Whole Person Score
WPS Cut Line 600, 60 of files
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SAT/GPA Profile
14
40
76
81
84
100
100
10
43
75
60
38 Files had a 1300-1400 SAT Score 32 of those
received offers or 84
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Comparison of School Types State vs Private
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Comparison of HBCUs and HAIs
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Comparison of Military Colleges
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Demographics
Total
Winners
10 Nurses
19
81
18
82
Total
Winners
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Lessons Learned
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November 08 CC 4-Year Board

• Quality of 159Rs must be improved
• Some programs using cookie cutter method
• Terse, generic comments dont paint picture
• Allow board members to see through your eyes
• PMS in the process. If not interviewing must at
  least review the 159s have a trusted agent
• Confirm ht/wt during the in-person interview
• Comment on odd behavior or questions
• Should answer the question, Does this student
  demonstrate the propensity to serve?

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(No Transcript)
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November 08 CC 4-Year Board

• Coach your prospects through the process
• Completed DoDMERB remedials?
• Is the application incomplete?
• Review the personal statement . Is the prospect
  adequately and /or accurately selling
  themselves?
• What are their reasons for the scholarship?
  Should never focus only on the money.
• JROTC applicants must do something other than
  JROTC activities in HS (many major in JROTC).
• APFT and/or PFT only becomes critical when there
  are no sports indicated (or potential ht/wt
  issues).

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November 08 CC 4-Year Board

• Remember that the Board consists of your peers
• They are looking for the same things take the
  time to cast a critical eye at every potential
  Cadet
• The process consists of an online file review
  each board member only has 5 minutes or less to
  review a file
• The 159R is the PMSs vote and it should
  confirm/deny what the board sees in the online
  application any discrepancies hurt their chances

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The New Scholarship Triad
PROSPECT
-Application - Personal Statements -
Extra-curriculars - Online Board File
- School Visit - Interview - App
Review
PROGRAM/PMS
CC BOARD
The 159-R
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Interview Points
5
18
All were Recommended for scholarships
74
100
86
New 159R injects subjectivity into the Interview
Process
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Lesson Learned Paperless Board Works Well
Saved 2 FULL CC Staff work days
Monitor 2 PMS Review In CCIMS https//ccims.usaac.
army.mil/ccims_prod/
PMSs gave positive Comments about Train Up for
Board
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New Scholarship Offer Timeline for any SY
Application Window Opens
First Interview List generated, PMS review
CC Determines Allocations
1st Board
1st Award List, PMS review/approve For each
board w/i 72 hr
Prospect JR YR
2d Board
7th Board
5th Board
4th Board
3d Board
6th Board
4YR On Campus Campaign
PMS Use 20 Allocations 11 Jan
Extremely Important Protects Small
Schools/ Coincides with WCC
Prospect SR YR
School Confirmation
Application Window Closes 10 Jan
Mid Course Review
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Mid-Course Review - Jan

• HQCC will review applicant base
• to ensure all schools have an opportunity to
  award their allocations
• to assess all schools potential to succeed in the
  National Market
• Decision will be made to either
• conduct special OMLs within the remaining boards
  
• increase campus based allocations for those
  schools

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Questions