Research, Federal Programs, and Grants Under One Umbrella

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Research, Federal Programs, and GrantsUnder One
Umbrella

• The Department of Research, Federal Programs,
  and Grants is a combination of smaller
  departments working in unison to support the
  educational efforts of the Rockford Public
  Schools through grant development and management,
  research, evaluation, and student assessment.

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Research, Federal Programs, and Grants

• What we do.

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Department Responsibilities
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Research and Evaluation

• Testing and Assessments
• Evaluations and Performance Reports
• Data Disaggregation
• State and Federal Reports
• FOIA Requests

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Research and Evaluation

• Testing and Assessments
• Evaluations and Performance Reports
• Data Disaggregation
• State and Federal Reports
• FOIA Requests

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2006-07 Testing Schedule

• PSAT Grades 10 11
• (optional)
• PSAE fall retake
• PLAN
• EXPLORE
• ACCESS Grades K-12

• Oct. 18 21, 2006
• Oct. 28 31, 2006
• Fall of 10th Grade
• Fall of 9th Grade moving to 8th grade beginning
  in fall of 2007
• Jan. 16 Feb. 23, 2007 testing window

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2006-07 Testing Schedule contd

• ISAT/IMAGE
• Grades 3-8
• STANFORD
• Grade 2
• PSAE/IMAGE
• Grade 11
• PSAE Makeup Gr. 11
• AP Exams
• Grades 10 - 12

• March 12 - 23, 2007
• Late April or May
• April 25 26, 2007
• May 9 10, 2007
• May 1 18, 2007

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Testing Responsibilities

• Submission of Orders for Materials
• The process for the current school year begins in
  November with ACCESS and PSAE and continues
  through mid-February with IAA.
• Preliminary orders for the following school
  years fall testing (PSAT, EXPLORE, and PLAN) are
  compiled and submitted in late spring of the
  previous school year.

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Testing Responsibilities contd

• Identification of Students to be Tested
• In addition to the general education population,
  the following groups of students must be
  identified and either tagged in the AS400 or have
  individual testing plans arranged.
• Students taking ACCESS
• Students taking IMAGE
• Tuition students
• Students in alternative placements

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Testing Responsibilities contd

• Fresh Start
• Students requiring specialized test formats
• Charge back students
• Students who will have 11th grade credits at the
  time of testing
• Students who were enrolled prior to May 1st

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Testing Responsiblities contd

• Pre-ID Files
• Beginning this year, these will be generated
  automatically from SIS (Student Information
  System). We must verify all demographic
  information prior to this process which generally
  occurs in January or February.
• Post-testing Activities
• All testing materials are checked and sorted at
  Distribution and shipping is arranged. This
  process begins with ACCESS and IAA in February
  and will continue this year through mid-May. The
  first requests for verification of demographic
  information on State testing generally arrive in
  April.

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Testing Responsibilities contd

• Distribution of Test Results
• When ISAT results arrive, they must be sorted
  according to each students current placement.
  This involves hand sorting of 26,000 student
  reports.
• All other results are sorted by school before
  being shipped to from Distribution.

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Research and Evaluation

• Testing and Assessments
• Evaluations and Performance Reports
• Data Disaggregation
• State and Federal Reports
• FOIA Requests

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Research EvaluationInternal Evaluators

• Grant Evaluation and Performance Reports
• Data Collection and Disaggregation
• Assistance with Grant Implementation
• Partners with External Grant Evaluators
• Special Projects
• At the direction of the CIO and/or the
  Superintendent

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Research and Evaluation

• Testing and Assessments
• Evaluations and Performance Reports

• Data Disaggregation

• State and Federal Reports

• FOIA Requests

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Additional Research and Evaluation Services

• Freedom of Information Act (FOIA)
• If research data is required to complete a FOIA
  to RPS

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Other R E Services contd

• School Improvement Process (SIP)
• Templates and other resources are available on
  the RPS website in the department section or at
  http//webs.rps205.com/departments/rd/sip.html
• District Technology Plan Appendices
• Accessible on the RPS website in the department
  section or at http//webs.rps205.com/departments
  /rd/techplanappendices.html

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Other R E Services contd

• Research Approval Request Form
• Form must be completed prior to any individual
  and/or entity conducting any research within the
  District. The form is available on the RPS
  website in the department section or at
  http//webs.rps205.com/departments/rd/files/D5AB3F
  DD992B4020B94BC148A1C450C3.pdf

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Other R E Services contd

• Data Requests
• Form is completed when any individual and/or
  entity is requesting specific data from the
  District. The form is available on the RPS
  website in the department section or at
  http//webs.rps205.com/departments/rd/files/C42560
  6F40E940C09F309275EFFC1CB4.pdf

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Research and Evaluation

• Psychometrician
• Dr. Shu Ren Chang
• Oversee collection of data
• Disaggregation of data
• Data Analysis
• Start date December 13, 2006

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NCLB Federal Programs

• Entitlements
• Illinois State Board of Education
• Title I (Disadvantaged Students)
• Title II-A (Teacher Quality)
• Title II-D (Ed Tech)
• Title III (LIP/LEPS IEP)
• Title IV (Safe Drug Free Schools)
• Title V (Innovative Programs)

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Title IImproving the Academic Achievement of the
Disadvantaged

• To ensure that all students have a fair and
  equal, and significant opportunity to obtain a
  high-quality education and reach, at a minimum,
  proficiency on challenging State academic
  achievement standards and State academic
  assessments.
• Targets academic achievement of high-poverty
  students
• Focus is in reading and math
• RPS currently provides Title I funding to 30
  schools (25 elementary schools and 5 middle
  schools)

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Title II-AAcademic Achievement and Teacher
Quality Programs

• Primary Initiatives
• Professional Development
• Class Size Reduction Teachers
• Curriculum Specialists
• Special Projects
• Teacher Recruitment and Retention

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Title II-DEnhancing Education Through Technology
(Ed Tech)

• Primary Goal
• To improve the academic achievement of students
  through the use of technology in schools.
• Instructional Technology Specialist
• Technology-related professional development

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Title III Language Instruction Programs for
Limited English Proficient Students (LIPLEPS)

• The purpose of the LIPLEPS program is to
• Develop and implement new language instruction
  educational programs and academic content
  instruction programs for such children in early
  childhood education, elementary school and
  secondary school programs.
• Carry out highly focused innovative, locally
  designed activities to expand or enhance existing
  language instruction educational programs for
  such children.
• Implement school-wide programs for restructuring,
  reforming, and upgrading relevant programs
  relating to language instruction educational
  programs and academic content instruction for
  such children.
• Implement programs for restructuring, reforming
  and upgrading all relevant programs, activities,
  and operations relating to language instruction
  educational programs and academic content
  instruction for such children.

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Title III Immigrant Education Program (IEP)

• The purpose of the IEP program is to
• Provide funds to local school districts that
  experience large increases in their student
  enrollment due to immigrant children and youth.
• Help those children and youth make the transition
  into American society and meet the same
  challenging State performance standards expected
  of all children and youth.

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Title IVSafe and Drug Free Schools Communities

• Authorizes a variety of activities designed to
  prevent school violence and youth drug use, and
  to help schools and communities create safe,
  disciplined, and drug-free environments that
  support student academic achievement.
• Drug-Free Coordinator
• Student initiatives (Illinois Drug Education
  Conference)
• Student Assistance Personnel
• Professional Development
• Student mentors (retired counselors)

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Title VInnovative Programs

• Designed to increase the academic achievement
  of, and improve the quality of education for, all
  students.

• Funds may be used in a variety of ways with the
  focus on student achievement.
• Professional Development
• Capital Equipment
• Curriculum Specialists
• Materials/Supplies

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Nonpublic School Participation(NCLB Federal
Programs)

• May elect to receive entitlement funding from RPS
  through NCLB Federal Programs (entitlements).
• RPS provides fiscal management and oversight of
  nonpublic schools receiving entitlement funding.
• All allocations and expenditures of these funds
  are initiated through RPS departments/staff
  (PREQs, POs, Invoice payments, Receiving, etc.)
• 26 nonpublic schools within RPS 205 boundaries
  18 schools currently participate in entitlement
  funding program.

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Other Grants

• Federal
• U.S. Dept. of Education, National Science
  Foundation, Dept. of Health Human Services,
  U.S. Department of Justice
• Voluntary Public School Choice
• Teaching American History
• 21st Century Learning Centers
• Smaller Learning Communities

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Other Grants (continued)

• State
• Comprehensive School Reform
• Reading Improvement
• Advance Placement Incentive Program
• Bilingual TBE/TPI
• Summer Bridges
• Early Childhood
• Adult Education

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Other Grants (continued)

• Foundation
• Grand Victoria Foundation
• ExxonMobil
• Community Foundation of Northern Illinois
• Golden Apple Foundation
• Sams Club and Walmart Foundations

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Other Grants (continued)

• Partnerships
• Northern Illinois University Project REAL TQE
• Rockford College AYA Grant
• Illinois Arts Council

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Grant Management

• Grant Management in the Department
• Grant managers (oversight and fiscal) of the
  following grants
• Teaching American History
• Voluntary Public School Choice
• Comprehensive School Reform
• New Teacher Mentoring Pilot Program
• Class Size Reduction Pilot Program

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Grant Management contd

• Alcohol Abuse Prevention
• Project REAL
• AYA Rockford College
• Smaller Learning Communities
• Grand Victoria Foundation
• All NCLB Federal Program Grants

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At A Glance

• Grants Department
• Processed approximately 37 grant applications for
  federal, state, and foundation funding between
  February 2006 and July 2006.
• Coordinates the consolidation and submission of
  all NCLB Entitlement grant applications
  representing approximately 17 million dollars
  each year.
• Coordination, monitoring, and processing of
  nonpublic school entitlement procedures and
  allocations.

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Recent Grant Awards

• Illinois State Board of Education
• Class Size Reduction Pilot (950,000)
• Arts Foreign Language Assistance Planning Grant
  (35,000)
• New Teacher Induction Pilot Program (300,000)
• Combining the Grand Victoria Foundation funding
  (75,000) with this grant to enhance new teacher
  mentoring programs

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Recent Grant Awards

• Federal U.S. Department of Education
• Emergency Response Crisis Prevention (460,425)
• Foundation
• ExxonMobil (22 schools 11,000)

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State Grants Fund 18(As of February 2006)
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Federal Grants Fund 18(As of February 2006)
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Federal Grants Fund 18 (continued)
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Looking Ahead

• U. S. Department of Education
• Federal Grant Forecast FY07 (for
  implementation in 07-08 school year)
• Update Policies Procedures
• Implementation procedures for Grant Managers and
  RPS support staff
• Guidelines for pre-approval, approval, and
  submission of grants by non-grant department
  staff
• Grant Department Web Pages

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Federal Grant Forecast 07U. S. Department of
Education

• Approximately 15 federal grant Requests for
  Proposals (RFPs) will be available for
  application between December 2006 and April 2007
  that meet RPS funding needs.

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Funding Forecast (continued)

• A few of the grants that will be available for
  application
• Teaching American History
• Improving Literacy through School Libraries
• Early Childhood Educator Professional
  Development Program
• Safe Schools/Healthy Students
• Smaller Learning Communities
• Advanced Placement Incentive Program

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Updating Grant Department Policies Procedures

• Currently updating district-wide grant policies
  and procedures to address
• Application process for RPS staff wishing to
  apply for smaller grants based on criteria
  approved by the Executive Director of the
  department.
• Grant Pre-Approval Form currently available on
  RPS website in department section or at
  http//webs.rps205.com/departments/rd/files/2BA5C7
  83A23747D187A782E764C253A6.pdf
• Form must be completed, submitted, and approved
  prior to submission of ANY grant application.

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Updating Grant Department Policies Procedures
(contd.)

• Grant implementation guidelines for grant
  managers and other RPS support staff
• Upon grant award notification
• Approval process
• Paper flow (PREQs/POs, Payments, Travel, etc.)
• Additional RPS resources/staff (and their roles)
  during grant application and grant
  implementation, such as
• Finance, Purchasing, Payroll, Grant Managers,
  etc.

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Department Website

• Updating various pages of the department website
  to provide the most current and helpful
  information.

• Please contact me with your suggestions for
  listings and/or information that would be helpful
  for you.
• Dr. Michael Kuzniewski
• kuzniem_at_rps205.com
• 967-8067

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• Hope you enjoyed the presentation!

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• Thank You
• for
• your time
• today!