WELCOME TO THE FEDERAL DEMONSTRATION PARTNERSHIP PHASE IV

1
WELCOME TO THE FEDERAL DEMONSTRATION
PARTNERSHIPPHASE IV

•  

2
WHAT IS THE FDP?

• The FDP is a cooperative effort among
  federal research agencies, universities and the
  National Academy of Sciences Government-Universit
  y-Industry Research Roundtable aimed at
  streamlining and improving the federal/
  university research support relationship and
  reducing administrative burden.

3
WHAT IS THE FDP?

• The Federal Demonstration Partnership began in
  1980 as the Florida Demonstration Project and is
  now in Phase IV which will extend through 2008.
• For more information, see the Federal
  Demonstration Partnership website located at
  lthttp//thefdp.org/gt

4
FDP MISSION STATEMENT

• The mission of the FDP is to examine, improve and
  streamline the administrative processes involved
  in the competitive appointment, allocation and
  management of federal funds, which support
  research activities at institutions of higher
  education throughout the country.

5
FDP MISSION

• A partnership and trust between the faculty,
  their institution and the federal government.
• Goal to streamline the procedures without any
  loss of the integrity of accounting practices
  that manage these funds.
• Develop and design new electronic processes to
  streamline and standardize across agencies
• submission
• review procedure
• professional profiles
• technical reporting

6
MEETINGS

• The basic ground rule is that at institutional
  expense, institutional representatives are
  expected to regularly attend FDP meetings, and to
  participate in committees and task forces.

7
MEETINGS

• Three meetings per year
• Two in Washington, DC, at the National Academy of
  Sciences
• One hosted by an FDP member institution, location
  determined by the hosting institution with an
  attempt to distribute the travel burden evenly
  across the membership.
• Format of the meetings is informal utilizing
• Broad plenary sessions
• Break out sessions for working groups, committee
  and task force meetings
• Receptions offering an opportunity to network

8
COMMUNICATION

• FDP list-serves
• FDP Website
• Announcements made during each meeting.

9
PARTICIPATION

• Being a member of the FDP is about participation.
  
• All members are encouraged to join and be active
  participants in standing committees and task
  forces.
• Participation from the floor during general
  sessions is always encouraged and ample time is
  provided for questions and comments.
• The membership, by design, is diverse so as to
  represent all parties affected by new research
  funding and administrative requirements.

10
PARTICIPATION

• Members must be active participants in the
  evaluation of any impact these changes in
  administration may have on their institutions.
• Members should consider themselves
  representatives of their constituents back at the
  home institution, whether representing faculty or
  administrative staff, a large established
  research institution or a smaller emerging
  institute, an east or west coast, public or
  private institution.
• Members are encouraged to suggest new task forces
  or demonstrations.

11
Success Stories

• Expanded Authorities
• FDP Subaward Agreement
• FDP Terms and Conditions
• Faculty Burden Survey

12
COMMITTEE STRUCTURE

• Committees and task forces have a federal and an
  academic co-chair.
• Membership is comprised of members from both
  groups to be certain that both sides have equal
  time to discuss their issues and assess the
  impact of a discussion point.

13
PARTICIPATION

• All committees and task forces, with the
  exception of the Executive Committee and standing
  committees, are open to everyone for membership.
• Even though the official membership is limited on
  these committees, when they meet during regularly
  scheduled FDP meetings, they are open to
  everyone.
• Once a member has identified an open membership
  committee of interest, approach one of the
  co-chairs and offer to join the committee.

14
MEMBERSHIP COMMITTEE

• Responsible for
• Monitoring attendance and participation
• Assuring vendor participation complies with FDP
  policy
• Receiving, evaluating and recommending requests
  for additional affiliate memberships and Emerging
  Research Institution (ERI) Membership
• Encouraging increased federal participation and
  membership
• Facilitating transition process for new FDP
  phases
• Updating and overseeing Executive Committee
  nomination/election procedures
• Supporting ERI full participation in FDP
  activities

15
FINANCE COMMITTEE

• Responsible for providing oversight of the FDP
  finances by
• Reviewing annual budgets
• Setting financial related policies and procedures
• Monitoring the payment of dues

16
TERMS AND CONDITIONS COMMITTEE

• Responsible for
• Updating the Appendices to FDP Operating
  Procedures
• Reviewing proposed changes to the FDP General
  Terms and Conditions and Agency-Specific
  Requirements
• Monitoring new and changed statutes and changes
  to the OMB Circulars and making recommendations
  for implementation of resulting changes to the
  FDP Terms and Conditions
• Encouraging adoption of FDP terms and conditions
  by all agencies

17
FACULTY COMMITTEE

• Current Initiatives
• Administrative Support
• Homeland Security
• Principal Investigator (PI) Grant Administration
  Burden Survey
• On-Line Peer Review

18
ERA COMMITTEE

• Responsible for
• Serving as umbrella entity to ERA related task
  groups
• Furnishing guidelines for ERA development
• Providing faculty perspective regarding ERA
  initiatives
• Establishing and maintaining relationship with
  other organizations ERA initiatives
• Establishing and maintaining relationship with
  the Grants.gov effort and related research data
  standards work under P.L. 106-107
• Coordinating presentations

19
ERA COMMITTEE

• Membership on the ERA standing committee is
  limited however there are many subcommittees and
  working groups that are overseen by this standing
  committee that are open to all.
• This standing committee provides oversight to ERA
  activities to prevent redundant efforts and to
  integrate the findings and activities of the
  subcommittees and working groups.
• The ERA working groups and subcommittees are open
  to all members interested in participating.

20
MENTORING

• Mentors are assigned to new member institutions
  and first time attendees.
• Mentors perform introductions and answer
  questions at the meeting and throughout the year.
  
• Resources to assist new members in the transition
  to active membership and participation
• FDP Website
• Program book that is issued at registration
  before each meeting.
• List of acronyms.

21
FACULTY AT FDP

• Faculty representation at FDP was introduced in
  Phase III and this group is still evolving.
• In Phase III, a faculty web page, faculty list
  serve and an advisory committee were created,
  with the Chair of the committee being elected by
  the membership.
• This faculty Chair serves on the Executive
  Committee.

22
FACULTY AT FDP

• The creation of this advisory committee was a way
  of communicating faculty issues and concerns
  directly to the executive committee.
• Faculty lunches, with an established agenda, were
  instituted on each day of the meeting. This
  provides an opportunity for faculty to formulate
  a list of priorities from the faculty perspective
  to be integrated within the context of the FDP
  without compromising faculty participation in the
  afternoon task force and committee activities.

23
FACULTY AT FDP

• Faculty coffees, lunches and dinners are open to
  all and are regularly attended by research
  administrators and federal representatives.
• Teleconferencing and fact gathering activities by
  the faculty representatives, organized by the
  chair of the faculty advisory committee, are
  conducted regularly between meetings.
• Anyone interested in participating should contact
  the chair of this committee.
• Faculty are encouraged to attend and participate
  in all non-faculty committees and task forces

24
THE FDP WEBSITE

• The FDP website is a resource of archival and
  current information on the FDP.
• Members are responsible for keeping their own
  personal information (name, institutional
  address, etc.) up to date. All other information
  is updated regularly by the web team.
• All committees and task forces, and indeed the
  entire membership have their own list serves to
  facilitate communication about upcoming meetings,
  and ongoing activities of the various task
  forces.
• Meeting registration is also handled on-line
  through the website.