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How to Do an Online Auction
for Members of the KCDA Purchasing
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Online Auction Table of Contents

• Who is Lone Star Auctioneers?
• A Few of Lone Stars clients
• Where do you begin?
• How to take your images
• How to set up a spreadsheet
• What Lone Star will do to ensure your auction is
  a success
• How to sign up for an auction
• About PublicSchoolSurplus

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A nationally recognized leader in the sale of
surplus, seized, unclaimed and impounded assets
for school districts and government agencies
since 1984
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A Few of Our Clients

• U.S. Marshals Service National Jewelry Contract
• U.S. Department of Treasury
• U.S. Secret Service
• U.S. Bankruptcy Courts
• Internal Revenue Service
• California State Controllers Office
• Colorado State Treasury
• Texas State Treasurer
• Texas Department of Transportation
• Texas Parks and Wildlife
• Texas State Hospital
• Texas A M University
• Goodwill Industries
• The Salvation Army

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Bid Goodbye! to your surplus liquidation
headaches
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Where Do You Begin?

• Getting started is as simple as
• Select the items (lots) for auction. In the
  beginning, try to offer types of surplus which
  are more popular with the majority of buyers such
  as cars, pickups, tools and small equipment,
  computers, office furniture, etc.
• Contact Paula Hooper at paula_at_lonestarauctioneers.
  com to schedule your auction
• Reference KCDA Contract AEPA 007-G/Online
  Auction Service

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How to Do an Online Auction - Images

• Take pictures of each lot
• maximum of four images for each lot
• images should be no bigger or smaller than 1000 x
  750 pixels
• landscape (horizontal) format
• images should be named exactly as the lot ID
  number, with the addition of a letter to
  distinguish the different images for the same lot
  
• if there are four pictures for lot 1, they
  should be named 001.jpg, 001a.jpg, 001b.jpg,
  001c.jpg. If there is only one image for lot 1,
  then the image name would be 001.jpg.
• save images to a CD and mail to Lone Star
  Auctioneers, Inc., or
• save in a zip file and email or FTP to Lone Star
• Questions? contact Kathi Clark at
  kathi_at_lonestarauctioneers.com

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Image Samples

• Images should be named exactly as the lot ID
  number

001.jpg
001a.jpg
001b.jpg
001c.jpg
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How to Do an Online Auction - Spreadsheets

• Fill out Microsoft Excel spreadsheet with lot
  information
• Please use one spreadsheet for entire auction
• Identify each lot with a lot number
• Title of lots is limited to 45 characters long
• Descriptions can be as long as you like, but
  please use only one cell for the entire
  description
• if you have more than one item in a lot, please
  use a semi-colon to separate items in a lot
• do not use tabs or returns when entering data
• do not use quotation marks
• Only use one row for each lot
• Do not skip rows when entering data
• Questions? contact Kathi Clark at
  kathi_at_lonestarauctioneers.com

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Spreadsheet Sample
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What We Do for Your Online Auction

• Create listing details and terms for auction
  (with your input and approval)
• Place advertising and send press releases to
  local, state and national newspapers, trade
  publications and media outlets as assets warrant
• Contact known and prospective buyers of specific
  assets by email, U.S. mail and telephone
• Send email blasts to 20,000 buyers in our
  database on recurring basis
• Submit all listings for seller review
• Upload and proof complete listings with data and
  images
• Launch auction
• Monitor auction and make changes as necessary
• Close auction
• Invoice and collect payment from buyers
• Notify seller of successful buyers
• Remit payment and complete documentation to
  seller
• Remit sales taxes and reports to seller as
  appropriate

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The Benefits to You

• State of the art 2/7 online auctions
• Site gets more than 20,000,000 hits per month
  from buyers all over the use
• Eliminate, reduce or lower
• Advertising expense
• Shipping charges to auction site
• Auctioneer charges, Lonestar charges only 5 of
  collected sales.

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Sign up at PublicSchoolSurplus.org or call Jayne
Sullivan 800.275.3336
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Auctions conducted through PublicSchoolSurplus.org
Under KCDA contract
AEPA 007-G/Online Auction
Service
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About www.PublicSchoolSurplus.org

• This link will focus national and local interest
  on school district merchandise by forwarding
  buyers to the master webpage for all school
  districts 24/7 auctions
• The webpage will be organized by state and Member
  Agencies so buyers can focus on their immediate
  geographic area
• Buyers will be able to search for assets by
  school or district name, by state, or by asset
  category
• Buyers will be able to search for assets in three
  clicks from the school or districts website
• By linking your homepage to PublicSchoolSurplus.or
  g, each school or district will benefit from the
  homepage link of every other school or district
• We also own PublicSchoolSurplus.com so traffic
  from either site will be directed to your
  auctions